General Purpose:

The AP Manager leads and oversees two of the four specialized AP teams (Payment, Vendor, Utilities, and Operations), manages their respective AP Supervisors, and reports to the AP Director. This role involves providing strategic direction, facilitating problem resolution, ensuring adherence to AP principles and SOPs, and fostering efficiency and innovation within the department.

Essential Duties and Responsibilities:

• Manage, coach, and motivate team members, fostering a culture of accountability and continuous improvement
• Correspond with vendors and resolve critical or escalated issues
• Serve as the primary liaison and key point of contact for regional teams, including Regional Vice Presidents (RVPs) and Administrators, ensuring service-oriented communication and support is provided
• Collaborate effectively with internal teams, vendors, and service providers 
• Handle and/or execute all assigned tasks for month-end close
• Manage 1099 process
• Analyze expenses/invoices for accurate coding
• Provide supporting documentation for audits
• Play a key role in implementing AI invoice processing
• Track and ensure complete and timely closure for team’s assigned tickets
• Prepare and analyze AP reports
• Provide administrative and accounts payable training and support to facilities
• Identify opportunities for process improvements and implement changes
• Prepare credit applications
• Perform other duties as assigned

Supervision and Leadership:

• Supervise, train, and mentor assigned supervisors and team members
• Oversee teams’ daily activities and manage workflows
• Promote open communication and collaboration to prevent and resolve workplace conflicts
• Process and/or supervise team’s weekly time entry

Qualifications:

• Education and/or Experience:
  • Bachelor’s degree in business, communications, or related field preferred
  • Proven experience in AP management, preferably with high-volume invoice processing
  • Strong knowledge of accounting principles and AP best practices
  • Knowledge and/or implementation of AI invoice processing preferred
  • Experience with 1099 preparation
  • Proficiency in accounting software
  • Workday experience a plus

• Skills:
  • Strong leadership, communication, and interpersonal skills
  • Intermediate to advanced Excel skills
  • Ability to work under pressure and meet tight deadlines
  • Detail-oriented with strong organization skills
  • Excellent time management skills

Work Environment:

The work environment is typical of an office setting. This position is on-site.

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy. 
• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge. 
• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively. 
• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings. 
• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.