The Job

An exciting opportunity exists for a Benefits Analyst to join our Benefits Shared Service Team based in New York City. You will be responsible for the day-to-day administration of employee leaves, and the company benefit plans to include, but not limited to: Health and Welfare and 401(k)/Pension plans. You will provide excellent customer service to employees, HR, a portion of the US based Publicis Groupe population. 

• Essential Duties and Responsibilities

   

  • Collaborate with the Costa Rica billing team to ensure proper processing of vendor invoices, payment approvals, and resolution of billing issues.
  • Assist with coordinating payment confirmations and maintaining accurate billing records.
  • Support 401K processes such as participant enrollment, reconciliation, funding, vesting calculations, and compliance with ERISA laws.
  • Address errors and ensure participant accounts are accurately maintained.
  • Assist with preparing and submitting financial reports, including headcount, accruals, and chargebacks. Ensure accuracy in documentation and reporting for audits and payments.
  • Support annual audits (Form 5500, non-discrimination testing) by gathering necessary documents and ensuring compliance with internal policies and regulations.
  • Assist with open enrollment processes, rate changes, and year-end reporting for health and welfare programs.
  • Keep abreast of new or updated benefit rules and regulations.
  • Record expenses: Accurately record benefits expenses
  • Support audits: Provide assistance to outside auditors
  • Improve accounting processes: Develop and improve accounting, data, and reporting processes
  • Manage financial data: Review and manage financial data using financial reporting tools
  • Assists in retirement benefit plans accounting; serves as a liaison to benefit insurance providers, auditors, actuaries
  • Works with insurance providers to accurately record benefit costs, provide all required information and helps prepare financial statements for retirement plans; provides required financials to actuaries
  • Performs reconciliation of employee and benefit data from service provider reports to our systems
  • Provides financial analysis and internal reporting; identifies, researches and resolves accounting and internal control issues in benefits and compensation accounting systems
  • Develops, implements and maintains appropriate internal controls and procedures for all areas involved with benefits and compensation accounting transactions
  • Participates in and/or leads special projects
  • Other duties as assigned

• Bachelor’s Degree
• 4-7 years’ experience working within a Benefits/HR capacity.
• Ability to work independently as well as in a team setting.
• Excellent communication and problem-solving skills.
• Motivated to learn and grow within the field.