About the Accounting Assistant / Accounts Payable Associate Role

Robert Half is proud to partner with a dynamic organization in Carmel, Indiana, seeking a meticulous Accounting Assistant / Accounts Payable Associate to join their finance team. This full-time position offers an exciting opportunity for detail-oriented professionals passionate about accounts payable processes, invoice management, and financial accuracy. Located in the thriving city of Carmel, Indiana, United States, this role is perfect for someone who excels in fast-paced environments, collaborating with vendors, internal teams, and stakeholders to ensure seamless payment operations.

In this critical position, you'll play a key role in maintaining the company's financial health by processing invoices, executing payments, and reconciling accounts with precision. Carmel, IN, known for its upscale lifestyle, excellent schools, and proximity to Indianapolis, provides an ideal backdrop for career growth. With a competitive salary starting at $43,000 annually, this role offers stability and advancement potential through Robert Half's renowned placement services.

Why This Role Stands Out

This Accounts Payable Associate position isn't just about numbers—it's about being the backbone of efficient financial operations. You'll gain hands-on experience with modern accounting systems, vendor relations, and compliance standards, making it an excellent stepping stone to senior accounting roles. Join a company that values accuracy, teamwork, and innovation in the heart of Indiana's premier suburb.

Key Responsibilities

As an Accounting Assistant, your day-to-day will involve a variety of hands-on tasks designed to keep financial workflows running smoothly:

• Review and validate invoices and payment requests to ensure complete accuracy and full compliance with company standards and regulations.
• Organize, code, and match invoices prior to processing, streamlining the approval workflow.
• Input and upload invoices into the accounting system efficiently, minimizing errors and delays.
• Prepare and execute electronic transfers, payments, and check runs for multiple locations, ensuring timely disbursements.
• Post transactions to general ledger accounts and perform regular cash account reconciliations.
• Issue manual checks when necessary and coordinate vendor remittances for mailing, maintaining strong supplier relationships.
• Handle timely payments for loans and real estate taxes, avoiding any penalties or interest charges.
• Investigate and resolve invoice discrepancies promptly, ensuring all records are accurate and audit-ready.
• Maintain and update vendor files while managing correspondence with vendors and site employees for optimal communication.
• Reconcile monthly bank statements and general ledger accounts to uphold financial integrity and reporting accuracy.

These responsibilities highlight the role's emphasis on precision, multitasking, and proactive problem-solving in a collaborative setting.

Required Qualifications

To succeed as our Accounting Assistant / Accounts Payable Associate, you'll need:

• A high school diploma or equivalent, with an associate's or bachelor's degree in accounting, finance, or a related field strongly preferred.
• 1-3 years of direct experience in accounts payable, accounting assistance, or similar financial roles.
• Proficiency in accounting software such as QuickBooks, SAP, or ERP systems, coupled with advanced Microsoft Excel skills.
• Exceptional organizational abilities to thrive in a fast-paced, multi-location environment.
• Impeccable attention to detail and a commitment to financial accuracy and compliance.
• Strong interpersonal skills for effective vendor and internal communications.
• Familiarity with GAAP principles, payment processing, and bank reconciliation practices.
• Proven ability to handle confidential data with the highest levels of integrity and discretion.

Candidates with AP automation experience or certifications like Certified Accounts Payable Professional (CAPP) will have a competitive edge.

Why Join Us at Robert Half?

Choosing Robert Half means accessing unparalleled career support, from expert recruiters to exclusive job opportunities. Enjoy a $43,000 annual salary, comprehensive benefits including health insurance, 401(k) matching, PTO, and professional development. Our Carmel, IN location offers a modern workspace in a city ranked among America's best places to live. Grow your accounting career with a team that prioritizes work-life balance, innovation, and recognition. Apply today for this Accounts Payable Associate role and elevate your finance career in Carmel, Indiana!

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