Accounting Assistant - Join Robert Half in Costa Mesa, CA

Are you detail-oriented, organized, and passionate about accounting in the real estate sector? Robert Half is seeking a skilled Accounting Assistant to support our dynamic property management team in Costa Mesa, California. This full-time role offers the opportunity to work closely with property managers, assistants, and cross-functional teams to ensure seamless financial operations for assigned property portfolios. If you excel in financial reporting, tenant billing, bank reconciliations, and administrative tasks, this position is your chance to grow your career with a leading talent solutions firm known for connecting professionals with rewarding opportunities.

As an Accounting Assistant at Robert Half, you'll play a vital role in maintaining accurate financial records, processing payments, and supporting ad-hoc projects. Our Costa Mesa office is located in the heart of Orange County, providing a vibrant work environment with easy access to beaches, dining, and major highways. With a competitive salary of $50,000 - $60,000 per year, this role is ideal for entry-level accountants or those with 1-2 years of experience looking to advance in property management accounting.

About the Role

The Accounting Assistant position is perfect for individuals who thrive in fast-paced settings and enjoy handling a variety of financial and administrative duties. You'll collaborate with property managers to compile financial packages, bill tenants, reconcile accounts, and manage documents using tools like Excel and Laserfiche. This role demands precision, efficiency, and the ability to meet tight deadlines while providing support to team inquiries. At Robert Half, we value work-life balance, professional growth, and a supportive culture that empowers you to succeed. Keywords like 'accounting jobs Costa Mesa,' 'property accounting assistant,' and 'AP/AR specialist Orange County' highlight the SEO-optimized nature of this opportunity, attracting top talent searching for careers in California real estate finance.

Key Responsibilities

Your day-to-day will include a diverse set of tasks essential to property portfolio operations:

• Compiling comprehensive financial packages and special reports for stakeholders.
• Billing tenants accurately and adjusting accounts as required.
• Depositing and posting cash receipts to respective tenant accounts.
• Recording manual deposits and checks meticulously in Excel spreadsheets.
• Setting up new property and tenant accounts in the accounting system.
• Reconciling bank statements, posting interest, and scanning documents to Laserfiche for secure storage.
• Preparing, copying, and distributing specialized financial reports.
• Entering property payroll checks into accounts payable and processing timely payments.
• Managing stop payments, void checks, and approving AP invoices as needed.
• Tracking owner-signed checks and coordinating mailing logistics.
• Creating and maintaining organized folders for mortgages, financials, and related notes.
• Running reports and organizing folders for Common Area Maintenance (CAM) reconciliations, including data input.
• Supporting various accounting duties and contributing to ad-hoc projects.
• Responding promptly to inquiries from managers and assistants.
• Consistently meeting deadlines with high efficiency and accuracy.

Required Qualifications

To succeed in this role, candidates should possess:

• An Associate's degree in Accounting, Finance, or a related field (Bachelor's preferred).
• 1-2 years of experience in accounting, accounts payable/receivable, or administrative support.
• Advanced proficiency in Microsoft Excel for data entry and reporting.
• Strong understanding of bank reconciliations, tenant billing, and financial reporting.
• Excellent organizational skills with a keen eye for detail.
• Ability to multitask and prioritize in a deadline-driven environment.
• Superior communication skills for team collaboration.
• Familiarity with property management software and document systems like Laserfiche is a plus.

We encourage applicants with real estate accounting experience to apply, as this role heavily involves CAM reconciliations and property-specific financial tasks.

Why Join Us at Robert Half?

Robert Half is a global leader in professional services, specializing in finance and accounting placements. Joining our team means accessing top-tier benefits, including comprehensive health insurance, 401(k) matching, generous PTO, and ongoing training. Our Costa Mesa location offers a modern workspace in a thriving community, with opportunities for career progression into senior accounting roles. Stand out in the competitive Orange County job market with this SEO-optimized posting targeting 'accounting assistant jobs near me' and 'Robert Half careers California.' Apply today to contribute to exciting property portfolios and build a rewarding future!

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