About the Accounting Assistant Role at Robert Half

Join Robert Half's esteemed client team in Pleasanton, California, as an Accounting Assistant. This exciting contract-to-permanent position offers a gateway to stable, long-term employment in a dynamic accounting environment. Nestled in the heart of the San Francisco Bay Area, Pleasanton is known for its vibrant business community and high quality of life, making it an ideal location for finance professionals seeking growth. As an Accounting Assistant, you'll play a pivotal role in streamlining financial operations, ensuring accuracy in invoicing, expenses, and collections. Robert Half, a leader in finance and accounting staffing, connects top talent like you with opportunities that match your skills and career aspirations.

This role is perfect for detail-oriented individuals with a proactive mindset. You'll collaborate with project managers, team members, and front desk staff, contributing to a seamless workflow in a supportive office setting. With monthly invoicing volumes exceeding 400, you'll gain hands-on experience in high-volume accounting tasks, enhancing your QuickBooks expertise and administrative prowess. Whether you're a recent graduate or experienced professional, this position provides the structure and mentorship needed to excel in accounting careers.

Key Responsibilities

Your day-to-day duties will keep you engaged in critical financial processes:

• Process and meticulously review invoices, verifying accuracy, applying correct rates, and securing approvals from Project Managers to maintain compliance and efficiency.
• Enter credit card transactions into QuickBooks with precision, while systematically collecting and organizing receipts for audit readiness.
• Accurately record expense report payments in QuickBooks, ensuring all entries align with company policies and financial standards.
• Provide reliable front desk coverage during designated periods, such as breaks, lunches, and absences, demonstrating versatility and team support.
• Assist with light collections on outstanding invoices, reviewing aging reports to identify and prioritize overdue accounts.
• Generate invoices from employee timesheets, verify details, and distribute for prompt approvals, facilitating timely billing cycles.
• Contribute to monthly invoicing by sharing the workload with your team, efficiently handling over 400 invoices to meet deadlines.
• Handle additional administrative and accounting support tasks, adapting to evolving business needs with flexibility.

Required Qualifications

To thrive in this Accounting Assistant position, candidates should possess:

• Proven experience in accounting, bookkeeping, or administrative roles, ideally with exposure to invoicing and expense management.
• Strong proficiency in QuickBooks for transaction entry, expense tracking, and reporting.
• Exceptional attention to detail to minimize errors in high-volume financial data handling.
• Excellent organizational skills to manage multiple tasks, including front desk duties and collections.
• Proficient in Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Basic knowledge of aging reports, collections processes, and timesheet-based invoicing.
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Strong communication skills for interacting with project managers, vendors, and team members.
• Ability to work collaboratively in a team-oriented environment while maintaining independent productivity.
• Reliability and a proactive approach to problem-solving in a fast-paced office.

Robert Half values diverse backgrounds and provides equal opportunity employment. Background checks may be required.

Why Join Us?

At Robert Half, we prioritize your professional success. This contract-to-permanent role offers a competitive starting pay of $25 per hour, translating to approximately $52,000 annually, with potential for increases upon conversion to permanent status. Enjoy a collaborative workplace in Pleasanton, CA, with modern facilities and a supportive culture. Benefit from skill-building in QuickBooks, invoicing, and financial operations, positioning you for advancement in accounting careers. Our network opens doors to future opportunities across the Bay Area. Embrace work-life balance, team camaraderie, and the chance to contribute meaningfully. Apply today to elevate your finance career with Robert Half in Pleasanton, California!

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