Accounting & Office Administrator - Careers at Robert Half
Robert Half
Accounting & Office Administrator - Careers at Robert Half
Job Description
About the Accounting & Office Administrator Role at Robert Half
Robert Half is thrilled to partner with a dynamic construction firm in Southborough, Massachusetts, to find a versatile Accounting & Office Administrator. This full-time position blends essential administrative duties with critical accounting support, making it perfect for a proactive professional who thrives in fast-paced environments. If you're detail-oriented, organized, and eager to contribute to operations, accounting, and project management teams, this role offers an exciting opportunity to grow your career in the construction industry. With a competitive salary of $55,000 annually, you'll support residential projects by handling everything from mail distribution to lien waivers and vendor management. Join Robert Half's network of top talent and secure your future in Southborough, MA.
Why This Role Stands Out
In this hybrid administrative and accounting position, you'll be the backbone of daily operations. Expect a mix of hands-on office tasks and financial responsibilities using tools like Sage accounting software. Our client values initiative, so you'll have room to streamline processes and make an immediate impact. Southborough's vibrant business community and proximity to Boston make this an ideal location for career advancement.
Key Responsibilities
Administrative & Office Support
Your administrative duties will keep the office running smoothly:
- Retrieve and distribute mail from the PO Box to ensure timely communications.
- Monitor the voicemail inbox, triage messages, and forward them to the right team members.
- Order and maintain office and kitchen supplies weekly or as needed to support team productivity.
- Coordinate office-wide mailings using FedEx, USPS, and handle mass distributions efficiently.
- Manage onboarding for new hires, distributing apparel and coordinating tech setups like iPads, covers, and stylus pens.
- Act as the go-to liaison for internal tech support, maintaining copiers, printers, plotters, and other equipment.
- Oversee the ordering and proofing of company apparel and marketing materials for brand consistency.
Accounting & Project Support
On the financial side, you'll dive into construction-specific tasks:
- Assist with accounts payable and reconcile credit card receipts accurately.
- Gather, organize, and assemble invoices for residential billing packets.
- Generate and track monthly lien waivers for residential projects to protect company interests.
- Proofread, format, and edit AIA subcontracts for precision and compliance.
- Track and enter new vendor packets into the Sage accounting system.
- Obtain, monitor, and update certificates of insurance for office staff and subcontractors, issuing monthly expired policy reports.
Required Qualifications
To succeed, bring these skills and experiences:
- High school diploma required; associate's or bachelor's in accounting/business preferred.
- 1-3 years in admin/accounting, ideally in construction.
- Proficiency in Sage, Excel, Word, and Outlook.
- Exceptional organization, multitasking, and attention to detail.
- Strong communication for vendor/staff interactions.
- Familiarity with lien waivers, AIA forms, and insurance certs is a plus.
- Reliable transportation for local tasks.
Robert Half prioritizes candidates who are motivated and adaptable.
Why Join Us
Partnering with Robert Half means access to premier opportunities and benefits like health insurance, 401(k) matching, PTO, and professional growth. Work in a collaborative construction environment in Southborough, MA, with a salary of $55,000+. Be part of a team driving residential projects forward. For immediate consideration, connect with Robert Half today. (Word count: 728)
Locations
- Southborough, Massachusetts, United States
Salary
55,000 - 55,000 USD / yearly
55,000 - 65,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Accounts Payable Processingintermediate
- Credit Card Reconciliationintermediate
- Sage Accounting Softwareintermediate
- Invoice Managementintermediate
- Lien Waiver Trackingintermediate
- AIA Subcontract Formattingintermediate
- Certificates of Insurance Managementintermediate
- Office Supply Managementintermediate
- Vendor Packet Entryintermediate
- Administrative Coordinationintermediate
Required Qualifications
- High school diploma or equivalent; associate's or bachelor's degree in accounting, business administration, or related field preferred (experience)
- 1-3 years of experience in administrative support and/or accounting assistance, preferably in construction or project-based environments (experience)
- Proficiency in Sage accounting software and Microsoft Office Suite (Excel, Word, Outlook) (experience)
- Strong organizational skills with keen attention to detail and ability to multitask in a fast-paced setting (experience)
- Excellent communication skills, both written and verbal, for liaising with vendors, staff, and subcontractors (experience)
- Proactive problem-solver comfortable handling financial documentation and office operations (experience)
- Familiarity with construction industry terminology, lien waivers, AIA forms, and insurance certificates a plus (experience)
- Reliable transportation for PO Box mail retrieval and local errands (experience)
Responsibilities
- Retrieve and distribute mail from the PO Box daily
- Monitor voicemail inbox, triage, and forward messages to appropriate staff members
- Order and maintain office and kitchen supplies on a weekly basis or as needed
- Coordinate and assist with office-wide mailings via FedEx, USPS, and mass distributions
- Oversee onboarding logistics for new hires, including apparel distribution and technology setup (iPads, covers, stylus pens)
- Serve as liaison for internal tech support and maintain office equipment such as copiers, printers, and plotters
- Coordinate ordering and proofing of company apparel and marketing materials
- Assist with accounts payable processes and credit card receipt reconciliation
- Gather, organize, and assemble invoices for residential billing packets
- Generate and track monthly lien waivers for residential projects
- Proofread, format, and edit AIA subcontracts for accuracy and consistency
- Track and enter new vendor packets into the Sage accounting system
- Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies
Benefits
- general: Competitive salary starting at $55,000 annually
- general: Comprehensive health, dental, and vision insurance plans
- general: 401(k) retirement savings plan with company matching
- general: Paid time off including vacation, sick days, and holidays
- general: Professional development opportunities and training programs
- general: Supportive team environment in a dynamic construction firm
- general: Flexible work arrangements where applicable
- general: Employee assistance programs for wellness support
Tags & Categories
Answer 10 quick questions to check your fit for Accounting & Office Administrator - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Accounting & Office Administrator - Careers at Robert Half
Robert Half
Accounting & Office Administrator - Careers at Robert Half
Job Description
About the Accounting & Office Administrator Role at Robert Half
Robert Half is thrilled to partner with a dynamic construction firm in Southborough, Massachusetts, to find a versatile Accounting & Office Administrator. This full-time position blends essential administrative duties with critical accounting support, making it perfect for a proactive professional who thrives in fast-paced environments. If you're detail-oriented, organized, and eager to contribute to operations, accounting, and project management teams, this role offers an exciting opportunity to grow your career in the construction industry. With a competitive salary of $55,000 annually, you'll support residential projects by handling everything from mail distribution to lien waivers and vendor management. Join Robert Half's network of top talent and secure your future in Southborough, MA.
Why This Role Stands Out
In this hybrid administrative and accounting position, you'll be the backbone of daily operations. Expect a mix of hands-on office tasks and financial responsibilities using tools like Sage accounting software. Our client values initiative, so you'll have room to streamline processes and make an immediate impact. Southborough's vibrant business community and proximity to Boston make this an ideal location for career advancement.
Key Responsibilities
Administrative & Office Support
Your administrative duties will keep the office running smoothly:
- Retrieve and distribute mail from the PO Box to ensure timely communications.
- Monitor the voicemail inbox, triage messages, and forward them to the right team members.
- Order and maintain office and kitchen supplies weekly or as needed to support team productivity.
- Coordinate office-wide mailings using FedEx, USPS, and handle mass distributions efficiently.
- Manage onboarding for new hires, distributing apparel and coordinating tech setups like iPads, covers, and stylus pens.
- Act as the go-to liaison for internal tech support, maintaining copiers, printers, plotters, and other equipment.
- Oversee the ordering and proofing of company apparel and marketing materials for brand consistency.
Accounting & Project Support
On the financial side, you'll dive into construction-specific tasks:
- Assist with accounts payable and reconcile credit card receipts accurately.
- Gather, organize, and assemble invoices for residential billing packets.
- Generate and track monthly lien waivers for residential projects to protect company interests.
- Proofread, format, and edit AIA subcontracts for precision and compliance.
- Track and enter new vendor packets into the Sage accounting system.
- Obtain, monitor, and update certificates of insurance for office staff and subcontractors, issuing monthly expired policy reports.
Required Qualifications
To succeed, bring these skills and experiences:
- High school diploma required; associate's or bachelor's in accounting/business preferred.
- 1-3 years in admin/accounting, ideally in construction.
- Proficiency in Sage, Excel, Word, and Outlook.
- Exceptional organization, multitasking, and attention to detail.
- Strong communication for vendor/staff interactions.
- Familiarity with lien waivers, AIA forms, and insurance certs is a plus.
- Reliable transportation for local tasks.
Robert Half prioritizes candidates who are motivated and adaptable.
Why Join Us
Partnering with Robert Half means access to premier opportunities and benefits like health insurance, 401(k) matching, PTO, and professional growth. Work in a collaborative construction environment in Southborough, MA, with a salary of $55,000+. Be part of a team driving residential projects forward. For immediate consideration, connect with Robert Half today. (Word count: 728)
Locations
- Southborough, Massachusetts, United States
Salary
55,000 - 55,000 USD / yearly
55,000 - 65,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Accounts Payable Processingintermediate
- Credit Card Reconciliationintermediate
- Sage Accounting Softwareintermediate
- Invoice Managementintermediate
- Lien Waiver Trackingintermediate
- AIA Subcontract Formattingintermediate
- Certificates of Insurance Managementintermediate
- Office Supply Managementintermediate
- Vendor Packet Entryintermediate
- Administrative Coordinationintermediate
Required Qualifications
- High school diploma or equivalent; associate's or bachelor's degree in accounting, business administration, or related field preferred (experience)
- 1-3 years of experience in administrative support and/or accounting assistance, preferably in construction or project-based environments (experience)
- Proficiency in Sage accounting software and Microsoft Office Suite (Excel, Word, Outlook) (experience)
- Strong organizational skills with keen attention to detail and ability to multitask in a fast-paced setting (experience)
- Excellent communication skills, both written and verbal, for liaising with vendors, staff, and subcontractors (experience)
- Proactive problem-solver comfortable handling financial documentation and office operations (experience)
- Familiarity with construction industry terminology, lien waivers, AIA forms, and insurance certificates a plus (experience)
- Reliable transportation for PO Box mail retrieval and local errands (experience)
Responsibilities
- Retrieve and distribute mail from the PO Box daily
- Monitor voicemail inbox, triage, and forward messages to appropriate staff members
- Order and maintain office and kitchen supplies on a weekly basis or as needed
- Coordinate and assist with office-wide mailings via FedEx, USPS, and mass distributions
- Oversee onboarding logistics for new hires, including apparel distribution and technology setup (iPads, covers, stylus pens)
- Serve as liaison for internal tech support and maintain office equipment such as copiers, printers, and plotters
- Coordinate ordering and proofing of company apparel and marketing materials
- Assist with accounts payable processes and credit card receipt reconciliation
- Gather, organize, and assemble invoices for residential billing packets
- Generate and track monthly lien waivers for residential projects
- Proofread, format, and edit AIA subcontracts for accuracy and consistency
- Track and enter new vendor packets into the Sage accounting system
- Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies
Benefits
- general: Competitive salary starting at $55,000 annually
- general: Comprehensive health, dental, and vision insurance plans
- general: 401(k) retirement savings plan with company matching
- general: Paid time off including vacation, sick days, and holidays
- general: Professional development opportunities and training programs
- general: Supportive team environment in a dynamic construction firm
- general: Flexible work arrangements where applicable
- general: Employee assistance programs for wellness support
Tags & Categories
Answer 10 quick questions to check your fit for Accounting & Office Administrator - Careers at Robert Half @ Robert Half.
Related Books and Jobs