About the Accounting/Billing Specialist Role

Are you a detail-oriented finance professional with a passion for the construction industry? Robert Half is partnering with a leading client in Indianapolis, Indiana, to find an exceptional Accounting/Billing Specialist. This full-time position offers a unique opportunity to dive deep into project-based billing, accounts receivable management, and cash flow optimization in a dynamic construction environment. With a competitive salary of approximately $52,000 per year, you'll play a pivotal role in ensuring financial accuracy and client satisfaction for complex construction projects.

Indianapolis, known as the Crossroads of America, is a thriving hub for construction and infrastructure development. Our client values precision, collaboration, and proactive problem-solving, making this role ideal for seasoned accounting professionals who thrive on managing high-volume billing cycles, tracking change orders, and maintaining impeccable financial records. If you have experience in construction billing, accounts receivable, or similar roles, this position at Robert Half could be your next career milestone.

Key Responsibilities

As an Accounting/Billing Specialist, your days will be filled with impactful tasks that directly influence project success and cash flow health:

• Prepare and submit comprehensive monthly progress billings, meticulously handling applications for payment, service invoices, and change orders to ensure timely revenue recognition.
• Monitor accounts receivable aging reports daily, proactively following up on overdue accounts through professional client communications to minimize days sales outstanding (DSO).
• Process daily cash receipts with precision, applying payments to the correct invoices and reconciling customer accounts to prevent discrepancies.
• Collect and manage subcontractor and vendor lien waivers, verifying compliance with Indiana state laws and construction regulations to protect the company's interests.
• Generate detailed accounts receivable reports using advanced Excel tools, contributing significantly to accurate month-end closing procedures and financial forecasting.
• Maintain effective, ongoing communication with clients' accounts payable departments to resolve billing disputes swiftly and foster long-term partnerships.
• Update and maintain customer files with the highest level of accuracy, ensuring all billing documentation is audit-ready and compliant with industry standards.
• Track and manage change orders from inception to billing, guaranteeing accurate financial adjustments and expedited payments.
• Collaborate closely with project managers to develop precise progress billings, while nurturing strong client relationships that drive repeat business.

Required Qualifications

To excel in this Accounting/Billing Specialist role with our Indianapolis client, you'll need a proven track record in financial operations within construction or project-based industries. Key qualifications include:

• At least 3 years of hands-on experience in accounting, billing, or accounts receivable, with a strong preference for construction sector expertise.
• Proficiency in industry-standard accounting software such as QuickBooks, Sage 300, Viewpoint, or Procore, alongside expert-level Microsoft Excel for data analysis and reporting.
• Deep understanding of accounts receivable processes, cash application, aging analysis, and construction-specific billing practices like AIA forms and retainage management.
• Exceptional organizational skills and meticulous attention to detail to handle complex, multi-project billing environments without errors.
• Strong interpersonal and communication abilities to liaise with project managers, clients, subcontractors, and vendors effectively.
• Familiarity with lien waiver processes, change order management, and compliance with federal and state regulations governing construction payments.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is highly preferred; associate's degree with equivalent experience considered.
• Ability to thrive in a fast-paced setting, prioritizing tasks amid tight deadlines while maintaining accuracy in high-stakes financial reporting.

Robert Half prioritizes candidates who demonstrate initiative, adaptability, and a commitment to continuous improvement in financial processes.

Why Join Us?

Joining Robert Half means more than just a job—it's a gateway to professional growth in Indianapolis's booming construction market. Enjoy a supportive team culture, robust benefits package including health insurance, 401(k) matching, and paid time off, plus opportunities for advancement through our extensive network. Our client offers stability in a growing industry, where your expertise in billing and AR will make a tangible impact on project profitability and client retention. With SEO-optimized career paths at Robert Half, this Accounting/Billing Specialist role positions you for long-term success in construction finance. Apply today and elevate your career in the heart of Indiana!

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