About the Accounts Payable Specialist Role at Robert Half

Robert Half is proud to partner with a long-standing client in Portsmouth, Rhode Island, to find their next talented Accounts Payable Specialist. This is a direct hire, permanent full-time position requiring in-office presence in a dynamic and stable organization. If you're detail-oriented, organized, and passionate about maintaining flawless financial records, this opportunity offers competitive compensation around $55,000 annually, excellent benefits, and long-term career stability. Join a team that values precision in accounts payable management and contributes to smooth operations in Portsmouth, RI.

Accounts Payable Specialists are crucial to any business's financial health, ensuring vendors are paid accurately and on time while safeguarding company assets. In this role, you'll handle high-volume invoice processing, vendor communications, and reporting—perfect for professionals seeking growth in accounting careers in Rhode Island.

Key Responsibilities

• Invoice Review and Processing: Review, verify, and process vendor invoices for accuracy, completeness, proper authorization, and compliance with company policies. This includes scrutinizing every detail to prevent errors or fraud.
• PO Matching: Match invoices with purchase orders and receiving documents to confirm quantity, pricing, and terms are accurate before processing payments, minimizing discrepancies.
• Payment Execution: Prepare and process payments via checks, electronic transfers, ACH, and wire transfers according to established schedules, optimizing cash flow.
• Data Entry and Coding: Enter invoice data into accounting systems and assign proper general ledger account codes per accounting policies and procedures.
• Reconciliations and Dispute Resolution: Reconcile vendor statements, monitor account balances, and resolve outstanding balances, discrepancies, or payment disputes efficiently.
• Vendor and Stakeholder Communication: Communicate with vendors and internal stakeholders regarding invoice status, payment inquiries, and account-related issues, fostering strong relationships.
• Record Maintenance: Maintain organized and accurate records of invoices, payments, vouchers, and correspondence for audit and compliance purposes.
• Payment Monitoring: Monitor payment schedules to ensure timely disbursements, avoid late fees, and identify available discount opportunities to save costs.
• Reporting: Generate and maintain accounts payable aging reports, payment activity summaries, and cash flow projections for management insights.
• Closing Support: Assist with month-end and year-end closing activities including reconciliations, accruals, and financial reporting.
• Vendor Management: Maintain accurate vendor records including banking information, tax documents (W-9s), and payment terms.

Required Qualifications

To excel as an Accounts Payable Specialist in Portsmouth, RI, candidates should have:

• 2+ years of hands-on accounts payable or bookkeeping experience.
• Proficiency in accounting software like QuickBooks, SAP, or Oracle, plus advanced Microsoft Excel skills for reporting.
• Strong knowledge of GAAP, invoice processing, and payment methods (ACH, wires).
• Exceptional attention to detail, organizational skills, and ability to manage high-volume tasks.
• Excellent communication skills for vendor negotiations and internal collaboration.
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience with reconciliations, aging reports, and month-end closings.

Robert Half seeks candidates who thrive in fast-paced environments and are committed to accuracy in financial operations.

Why Join Us?

This permanent role offers more than just a job—it's a career step with a reputable employer in Portsmouth, Rhode Island. Enjoy a competitive salary of approximately $55,000 per year, comprehensive benefits including health insurance, retirement plans, and paid time off. Work in-office with a supportive team, gaining exposure to advanced accounting practices. Robert Half provides top-tier recruitment support, ensuring a seamless transition. Portsmouth, RI, offers a vibrant coastal lifestyle with proximity to beaches, historic sites, and easy access to Providence and Newport. Advance your accounts payable career with us today—apply now for Accounts Payable jobs in Rhode Island!

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