About the Accounts Payable Specialist Role

Join Robert Half's esteemed client in the dynamic healthcare industry as an Accounts Payable Specialist in San Antonio, Texas. This pivotal full-time position is perfect for meticulous professionals passionate about finance and accounting. As the backbone of the company's accounts payable operations, you'll ensure seamless, accurate, and timely payments for the organization and its subsidiaries. Working within a supportive finance team, you'll handle high-volume transactions while maintaining impeccable general ledger records that contribute directly to robust financial statements. If you're seeking Accounts Payable jobs in San Antonio, TX, this opportunity offers stability, growth, and the chance to thrive in a healthcare setting where precision saves lives indirectly through flawless financial management.

Robert Half specializes in placing top talent in rewarding careers, and this role exemplifies our commitment to connecting skilled accountants with meaningful positions. With San Antonio's booming healthcare sector, this job provides not just employment but a launchpad for long-term career advancement in accounts payable and beyond.

Key Responsibilities

• Process, verify, and enter high volumes of invoices and expense reports into advanced accounting systems, ensuring data integrity from the start.
• Match purchase orders, invoices, and receipts meticulously, verifying all documentation and securing necessary approvals to prevent errors and fraud.
• Manage diverse payment schedules—weekly, biweekly, and monthly—utilizing check, ACH, and wire transfer methods for efficiency and compliance.
• Review and prepare invoices for payment across multiple methods, optimizing cash flow and vendor relationships.
• Handle weekly or monthly accruals for vendor invoices, maintaining accurate financial forecasting.
• Set up new vendors with rigorous accuracy checks, including requesting and filing executed W-9 forms for tax compliance.
• Secure proper approvals on every invoice prior to payment processing, upholding internal controls.
• Scrutinize employee expense reports for compliance and accuracy before reimbursement.
• Process lease and rental payments promptly, avoiding penalties and ensuring operational continuity.
• Reconcile accounts payable ledger transactions daily, monitoring outstanding balances to resolve discrepancies swiftly.
• Review all invoices for precise sales tax calculations, accruing variances to support audit-ready books.
• Maintain organized physical and electronic records of all AP activities for easy retrieval and compliance.
• Conduct in-depth research on out-of-balance general ledger AP accounts, providing solutions proactively.
• Assist in invoice and GL account investigations, collaborating with team members for resolution.
• Support critical month-end close processes and external audits, delivering reliable AP data under tight deadlines.
• Adhere strictly to company policies while tackling additional office duties as needed.

Required Qualifications

To excel as an Accounts Payable Specialist with our healthcare client, candidates must bring a proven track record. A minimum of two years’ experience in accounting, bookkeeping, or accounts payable roles is essential. An Associate’s degree in accounting, business, or equivalent is required, equipping you with foundational knowledge. Proficiency in intermediate to advanced Excel and the full Microsoft Office Suite is non-negotiable, as is familiarity with accounting software. Stand out with your strong organizational skills, multitasking prowess, and exceptional written and verbal communication. Thrive independently or in teams, demonstrate sharp problem-solving, and manage high transaction volumes with unerring accuracy. Your detail-oriented nature and discretion with confidential data will set you apart in this role.

Why Join Us at Robert Half?

Choosing Robert Half means more than a job—it's entry into a network of professional opportunities in San Antonio's thriving job market. Enjoy a competitive salary, comprehensive benefits including health insurance, 401(k) matching, PTO, and professional development. Our healthcare client offers a collaborative environment fostering growth, especially for those eyeing senior accounting roles. With Robert Half's expertise in finance jobs San Antonio and nationwide support, you'll have resources for success. Apply today and elevate your accounts payable career!

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