About the Accounts Payable Specialist Role at Robert Half

Robert Half is proud to partner with a dynamic organization in San Diego, California, seeking a meticulous Accounts Payable Specialist to join their finance team. This full-time position is perfect for a detail-oriented professional who excels in fast-paced environments and is passionate about maintaining flawless financial operations. As an Accounts Payable Specialist, you will play a pivotal role in processing vendor invoices, managing payments, and ensuring compliance with company policies. With San Diego's thriving business landscape, this role offers exposure to cutting-edge industries while working with Robert Half's renowned expertise in finance and accounting placements.

Our client values accuracy, efficiency, and proactive problem-solving. You'll collaborate with cross-functional teams to support seamless financial workflows, contributing directly to the company's bottom line. Whether you're a seasoned AP professional or looking to advance your career, this opportunity provides stability, growth, and the chance to make a tangible impact in a supportive environment.

Key Responsibilities

Core Day-to-Day Duties

• Process high-volume vendor invoices accurately, verifying details against purchase orders and receiving reports to ensure timely payments.
• Reconcile vendor statements monthly, identifying and resolving discrepancies swiftly to prevent payment delays or overpayments.
• Prepare and execute various payment methods, including ACH transfers, wire payments, and manual checks, while adhering to approval workflows.

Financial Reporting and Compliance

• Support monthly, quarterly, and year-end financial closes by compiling accounts payable documentation, reconciliations, and accrual schedules.
• Maintain precise AP records in ERP systems, implementing process improvements like automation tools to enhance efficiency.
• Assist in annual audits by gathering supporting documents, responding to auditor inquiries, and ensuring compliance with GAAP and internal controls.

Vendor and Stakeholder Management

• Handle inquiries from vendors and internal departments professionally, providing updates on payment statuses and resolving issues promptly.
• Collaborate with procurement, accounting, and operations teams to streamline invoice approvals and optimize cash flow management.

Required Qualifications and Skills

To succeed in this Accounts Payable Specialist role, candidates should bring proven experience and a commitment to excellence. Key qualifications include:

• At least 2 years of hands-on accounts payable experience in a corporate or mid-sized business setting.
• Proficiency with accounting software such as QuickBooks, SAP, Oracle, or similar ERP systems; advanced Excel skills for data analysis and reporting.
• Strong understanding of payment processing methods (ACH, wires, checks) and three-way matching processes.
• Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities in a deadline-driven environment.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred; Associate's degree or equivalent experience considered.
• Demonstrated ability to identify process inefficiencies and propose data-driven improvements.
• Excellent communication skills for interacting with vendors, auditors, and team members.
• Familiarity with sales tax compliance, 1099 reporting, and general ledger coding.

Robert Half prioritizes candidates who embody integrity, adaptability, and a team-oriented mindset, ensuring long-term success in San Diego's competitive job market.

Why Join Us? Benefits and Career Growth

Joining Robert Half means accessing unparalleled opportunities in the Accounts Payable field. Our client offers a competitive salary estimated at $52,000 - $65,000 annually (based on $26/hour for full-time), reflecting San Diego's robust market rates for skilled AP Specialists. Beyond compensation, enjoy comprehensive benefits including medical, dental, and vision coverage, a 401(k) with generous matching, paid time off, and holiday pay.

Robert Half provides professional development through training programs, certifications (e.g., APICS or Bill.com), and mentorship from industry leaders. With our extensive network, you'll have pathways to advancement, whether into senior AP roles, finance analyst positions, or beyond. Work in vibrant San Diego, California, United States, with its sunny weather, innovative tech scene, and work-life balance perks like beach proximity and cultural amenities.

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