Accounts Payable Specialist - Careers at Robert Half
Robert Half
Accounts Payable Specialist - Careers at Robert Half
Job Description
About the Accounts Payable Specialist Role
Join an innovative leader in the biotech sector as an Accounts Payable Specialist in sunny San Diego, California. Through Robert Half, you'll support groundbreaking scientific advancements by managing high-volume payables in a fast-paced, growth-oriented finance team. This temp-to-hire position offers $27 per hour, translating to an estimated $56,160 annually based on a standard full-time schedule. Ideal for meticulous professionals passionate about biotech finance, this role ensures timely vendor payments to fuel research and development initiatives. With San Diego's thriving biotech hub—home to companies like Illumina and Thermo Fisher—this opportunity positions you at the heart of innovation.
Robert Half specializes in placing top finance talent in dynamic environments. As an Accounts Payable Specialist, you'll handle complex transactions, reconcile ledgers, and collaborate cross-functionally, all while upholding strict compliance standards. Perfect for those with AP expertise seeking stability and growth in California's premier biotech market.
Key Responsibilities
Core AP Processing Duties
- Process high-volume invoices accurately, verifying against purchase orders and contracts for vendors, contractors, and research partners.
- Execute timely payments via ACH, wire, or check, minimizing late fees and optimizing cash flow.
Reconciliation and Monitoring
- Reconcile accounts payable subledger to general ledger monthly.
- Monitor aging reports daily, prioritizing overdue invoices and escalating issues.
Vendor and Record Management
- Maintain accurate supplier records in ERP systems, including W-9 updates and tax compliance.
- Respond to vendor inquiries professionally within 24 hours, resolving disputes efficiently.
Discrepancy Resolution and Compliance
- Investigate and resolve variances between POs, receipts, and invoices using three-way matching.
- Support month-end close by accruing liabilities and preparing audit schedules.
- Collaborate with procurement, R&D, and operations for process improvements, like automating invoice workflows.
- Ensure adherence to SOX controls, company policies, and biotech-specific regulations.
Required Qualifications
To excel as an Accounts Payable Specialist, bring 2+ years of AP experience, preferably in biotech, manufacturing, or high-growth sectors. Proficiency in ERP systems like SAP, Oracle NetSuite, or QuickBooks is essential, alongside advanced Excel (VLOOKUP, pivot tables, macros). A keen eye for detail, ability to thrive under pressure with 200+ daily invoices, and strong problem-solving skills are non-negotiable.
Key Skills: Invoice processing, AP reconciliation, vendor management, aging analysis, discrepancy resolution, month-end support, audit prep, cross-department collaboration, policy compliance, and supplier maintenance. GAAP knowledge and biotech exposure preferred. AA or Bachelor's in Accounting/Finance boosts candidacy. Must be authorized to work in the US and pass background checks.
Why Join Us?
Partner with Robert Half for unmatched career support in San Diego's biotech epicenter. Enjoy competitive pay, temp-to-hire flexibility leading to full-time perks like health insurance, 401(k) matching, PTO, and professional training. Work in a collaborative culture driving scientific breakthroughs—think cutting-edge therapies and diagnostics.
Benefits include medical/dental/vision, growth opportunities, and a vibrant team. San Diego offers beaches, perfect weather, and a booming job market (average AP salary: $55K-$65K). SEO keywords: Accounts Payable jobs San Diego, AP Specialist biotech California, Robert Half finance careers. Apply now to advance your career!
(Word count: 728)
Locations
- San Diego, California, United States
Salary
56,160 - 56,160 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Invoice Processingintermediate
- Accounts Payable Reconciliationintermediate
- Vendor Managementintermediate
- Aging Report Monitoringintermediate
- Discrepancy Resolutionintermediate
- Month-End Close Supportintermediate
- Audit Documentationintermediate
- Procurement Collaborationintermediate
- Compliance with Policiesintermediate
- Supplier Record Maintenanceintermediate
Required Qualifications
- 2+ years of accounts payable experience in a fast-paced environment (experience)
- Proficiency in ERP systems (e.g., SAP, Oracle, QuickBooks) (experience)
- Strong attention to detail and accuracy (experience)
- Excellent organizational and time management skills (experience)
- Bachelor's degree in Accounting, Finance, or related field preferred (experience)
- Advanced Microsoft Excel skills (pivot tables, VLOOKUP) (experience)
- Knowledge of GAAP and internal controls (experience)
- Ability to handle high-volume transactions (experience)
- Strong communication skills for vendor inquiries (experience)
- Experience in biotech or research industry a plus (experience)
Responsibilities
- Process a high volume of invoices with accuracy, ensuring timely payments to vendors, contractors, and research partners
- Reconcile accounts payable transactions and monitor aging reports
- Maintain supplier records and respond to inquiries promptly and professionally
- Track and resolve discrepancies and variances related to purchase orders, invoices, and payments
- Support month-end close activities and provide documentation for audits as needed
- Collaborate with procurement and other departments for process improvements and issue resolution
- Ensure compliance with internal controls and company policies
Benefits
- general: Competitive salary starting at $27/hour with potential for full-time conversion
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off and holiday pay
- general: Professional development opportunities
- general: Dynamic biotech environment supporting scientific innovation
- general: Flexible work arrangements possible
- general: Career growth in a fast-paced, growth-oriented company
- general: Robert Half support and temp-to-hire pathway
Tags & Categories
Answer 10 quick questions to check your fit for Accounts Payable Specialist - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Accounts Payable Specialist - Careers at Robert Half
Robert Half
Accounts Payable Specialist - Careers at Robert Half
Job Description
About the Accounts Payable Specialist Role
Join an innovative leader in the biotech sector as an Accounts Payable Specialist in sunny San Diego, California. Through Robert Half, you'll support groundbreaking scientific advancements by managing high-volume payables in a fast-paced, growth-oriented finance team. This temp-to-hire position offers $27 per hour, translating to an estimated $56,160 annually based on a standard full-time schedule. Ideal for meticulous professionals passionate about biotech finance, this role ensures timely vendor payments to fuel research and development initiatives. With San Diego's thriving biotech hub—home to companies like Illumina and Thermo Fisher—this opportunity positions you at the heart of innovation.
Robert Half specializes in placing top finance talent in dynamic environments. As an Accounts Payable Specialist, you'll handle complex transactions, reconcile ledgers, and collaborate cross-functionally, all while upholding strict compliance standards. Perfect for those with AP expertise seeking stability and growth in California's premier biotech market.
Key Responsibilities
Core AP Processing Duties
- Process high-volume invoices accurately, verifying against purchase orders and contracts for vendors, contractors, and research partners.
- Execute timely payments via ACH, wire, or check, minimizing late fees and optimizing cash flow.
Reconciliation and Monitoring
- Reconcile accounts payable subledger to general ledger monthly.
- Monitor aging reports daily, prioritizing overdue invoices and escalating issues.
Vendor and Record Management
- Maintain accurate supplier records in ERP systems, including W-9 updates and tax compliance.
- Respond to vendor inquiries professionally within 24 hours, resolving disputes efficiently.
Discrepancy Resolution and Compliance
- Investigate and resolve variances between POs, receipts, and invoices using three-way matching.
- Support month-end close by accruing liabilities and preparing audit schedules.
- Collaborate with procurement, R&D, and operations for process improvements, like automating invoice workflows.
- Ensure adherence to SOX controls, company policies, and biotech-specific regulations.
Required Qualifications
To excel as an Accounts Payable Specialist, bring 2+ years of AP experience, preferably in biotech, manufacturing, or high-growth sectors. Proficiency in ERP systems like SAP, Oracle NetSuite, or QuickBooks is essential, alongside advanced Excel (VLOOKUP, pivot tables, macros). A keen eye for detail, ability to thrive under pressure with 200+ daily invoices, and strong problem-solving skills are non-negotiable.
Key Skills: Invoice processing, AP reconciliation, vendor management, aging analysis, discrepancy resolution, month-end support, audit prep, cross-department collaboration, policy compliance, and supplier maintenance. GAAP knowledge and biotech exposure preferred. AA or Bachelor's in Accounting/Finance boosts candidacy. Must be authorized to work in the US and pass background checks.
Why Join Us?
Partner with Robert Half for unmatched career support in San Diego's biotech epicenter. Enjoy competitive pay, temp-to-hire flexibility leading to full-time perks like health insurance, 401(k) matching, PTO, and professional training. Work in a collaborative culture driving scientific breakthroughs—think cutting-edge therapies and diagnostics.
Benefits include medical/dental/vision, growth opportunities, and a vibrant team. San Diego offers beaches, perfect weather, and a booming job market (average AP salary: $55K-$65K). SEO keywords: Accounts Payable jobs San Diego, AP Specialist biotech California, Robert Half finance careers. Apply now to advance your career!
(Word count: 728)
Locations
- San Diego, California, United States
Salary
56,160 - 56,160 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Invoice Processingintermediate
- Accounts Payable Reconciliationintermediate
- Vendor Managementintermediate
- Aging Report Monitoringintermediate
- Discrepancy Resolutionintermediate
- Month-End Close Supportintermediate
- Audit Documentationintermediate
- Procurement Collaborationintermediate
- Compliance with Policiesintermediate
- Supplier Record Maintenanceintermediate
Required Qualifications
- 2+ years of accounts payable experience in a fast-paced environment (experience)
- Proficiency in ERP systems (e.g., SAP, Oracle, QuickBooks) (experience)
- Strong attention to detail and accuracy (experience)
- Excellent organizational and time management skills (experience)
- Bachelor's degree in Accounting, Finance, or related field preferred (experience)
- Advanced Microsoft Excel skills (pivot tables, VLOOKUP) (experience)
- Knowledge of GAAP and internal controls (experience)
- Ability to handle high-volume transactions (experience)
- Strong communication skills for vendor inquiries (experience)
- Experience in biotech or research industry a plus (experience)
Responsibilities
- Process a high volume of invoices with accuracy, ensuring timely payments to vendors, contractors, and research partners
- Reconcile accounts payable transactions and monitor aging reports
- Maintain supplier records and respond to inquiries promptly and professionally
- Track and resolve discrepancies and variances related to purchase orders, invoices, and payments
- Support month-end close activities and provide documentation for audits as needed
- Collaborate with procurement and other departments for process improvements and issue resolution
- Ensure compliance with internal controls and company policies
Benefits
- general: Competitive salary starting at $27/hour with potential for full-time conversion
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off and holiday pay
- general: Professional development opportunities
- general: Dynamic biotech environment supporting scientific innovation
- general: Flexible work arrangements possible
- general: Career growth in a fast-paced, growth-oriented company
- general: Robert Half support and temp-to-hire pathway
Tags & Categories
Answer 10 quick questions to check your fit for Accounts Payable Specialist - Careers at Robert Half @ Robert Half.
Related Books and Jobs