About the Accounts Payable Specialist Role

Join a dynamic and expanding healthcare organization in Vista, California, as an Accounts Payable Specialist. This full-time position is pivotal in maintaining the financial integrity of our operations within a highly regulated healthcare environment. At Robert Half, we connect top talent like you with rewarding careers that offer stability, growth, and competitive compensation. If you're detail-oriented, organized, and thrive in collaborative settings, this Accounts Payable Specialist job in Vista, CA is your opportunity to make a real impact.

Working closely with internal departments and external vendors, you'll ensure seamless financial transactions while upholding strict compliance standards. Our client, a leader in healthcare services, values accuracy, professionalism, and a proactive approach to process optimization. This role demands someone who can handle sensitive financial information with the utmost confidentiality and efficiency. With Robert Half's support, you'll have access to premier resources, ongoing training, and a network dedicated to advancing your accounting career.

Key Responsibilities

As an Accounts Payable Specialist, your daily tasks will drive the efficiency of our financial operations. Here's what you'll do:

• Process Invoices and Expenses: Accurately and timely handle vendor invoices and employee expense reports, ensuring all entries are error-free.
• Compliance and Approvals: Verify proper approvals, general ledger coding, and adherence to company policies and regulatory requirements in the healthcare sector.
• Payment Execution: Prepare and execute electronic payments (ACH, wires) and check runs, maintaining precise records.
• Vendor Reconciliation: Perform monthly reconciliations of vendor statements, investigate and resolve discrepancies promptly.
• Audit Preparedness: Maintain comprehensive AP documentation, organized for internal and external audits, SOX compliance, and regulatory reviews.
• Month-End Support: Collaborate on month-end closing processes, generate AP aging reports, and contribute to accrual preparations.
• Vendor Relations: Serve as the primary point of contact for vendors, addressing payment status inquiries and fostering strong relationships.
• Process Enhancement: Identify opportunities for internal controls improvement, automation, and streamlining AP workflows to boost productivity.

Required Qualifications

To excel in this Accounts Payable Specialist position, candidates should possess:

• At least 2-3 years of hands-on experience in accounts payable, preferably in healthcare, manufacturing, or regulated industries.
• Proficiency with ERP systems such as SAP, Oracle, NetSuite, or QuickBooks; advanced Excel skills (VLOOKUP, pivot tables) are essential.
• In-depth understanding of GAAP, internal controls, and compliance standards like SOX or HIPAA-relevant financial practices.
• Exceptional organizational skills with the ability to manage high-volume transactions under tight deadlines.
• Strong analytical mindset for reconciling complex accounts and resolving issues.
• Professional communication skills, both written and verbal, for interacting with vendors, managers, and cross-functional teams.
• A keen eye for detail to prevent errors in financial data handling.
• Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience; certifications like Certified Accounts Payable Professional (CAPP) are a plus.

This role requires someone who is adaptable, tech-savvy, and passionate about financial accuracy in a fast-paced healthcare setting.

Why Join Us?

Choosing this Accounts Payable Specialist role through Robert Half means more than just a job—it's a career launchpad. Our client offers a supportive culture in a growing healthcare organization, with opportunities for advancement in finance and accounting. Enjoy a competitive hourly rate of $26, translating to an estimated $52,000-$56,000 annually based on a standard full-time schedule in Vista, CA.

Outstanding Benefits Include:

• Comprehensive medical, dental, and vision coverage from day one.
• Generous 401(k) with employer matching up to 4%.
• Paid vacation, sick leave, and 10+ holidays per year.
• Tuition reimbursement and professional certification support.
• Modern office in vibrant Vista, California, with hybrid flexibility potential.
• Robert Half perks: Access to exclusive job opportunities, resume building, interview coaching, and a vast professional network.

Robert Half is the premier staffing firm for finance and accounting roles, with a proven track record of placing candidates in top Accounts Payable jobs in Vista, CA and beyond. This position offers long-term stability in the thriving healthcare sector. Apply today to secure your future—spaces fill quickly!

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