About the Administrative Assistant Role

Are you a highly organized, bilingual professional with a passion for keeping operations running smoothly? Robert Half is proud to partner with a dynamic organization in Annapolis Junction, Maryland, to find an exceptional Administrative Assistant. This full-time role is perfect for detail-oriented individuals who thrive in fast-paced environments, managing everything from front desk operations to time tracking and onboarding support. As the backbone of office efficiency, you'll support the Office Manager in ensuring seamless daily operations for a construction-focused team. With fluency in English and Spanish required, this position offers the chance to make a real impact while leveraging specialized software like BusyBusy and Procore. Join Robert Half's network of top talent and advance your career in administrative excellence today!

Key Responsibilities

Your role will span three critical areas: office support, time tracking, and hiring/onboarding. In Office Support & Front Desk Management, you'll be the friendly first point of contact, answering and routing inbound calls, greeting visitors, clients, and candidates with professionalism. You'll manage office supplies, handle daily mail distribution, prepare checks for mailing, assist subcontractors, and ensure all paperwork is meticulously scanned, organized, and filed. Collaboration with the Logistics Manager will keep documents flowing promptly.

For Time Tracking System Management, proficiency with BusyBusy is essential. Track hours for hourly staff and superintendents, enforce timely timesheet submissions from foremen, verify Daily Reports in Procore, maintain daily data entry, generate weekly payroll estimates, and process subcontractor reports for invoicing—ensuring payroll accuracy every step of the way.

In Hiring & Onboarding Support, assist across the recruitment lifecycle: communicate and translate processes for candidates, schedule welding tests and interviews, monitor new hire paperwork, coordinate PPE with Procurement, and lead training sessions on BusyBusy and Safety Orientation. This multifaceted role demands adaptability and a proactive mindset.

Required Qualifications

To succeed, you'll need a high school diploma (associate degree preferred) and fluency in both English and Spanish. Strong Microsoft Office skills (Excel, Outlook, Word) are non-negotiable, alongside digital literacy, research abilities, and calendar management expertise. Bring your attention to detail, multitasking prowess, basic math/accounting knowledge, and interpersonal skills to de-escalate situations effectively. We're seeking proactive problem-solvers who handle confidential information discreetly, work independently or in teams, and adapt to changing priorities. Physical requirements include prolonged desk sitting and repetitive motions; regular commuting to the Annapolis Junction site is required.

Why Join Us at Robert Half?

Partnering with Robert Half means more than just a job—it's a career launchpad. Enjoy competitive pay at $19.79/hour (approximately $41,148 annually), weekly direct deposit, and comprehensive benefits like health insurance, 401(k) matching, PTO, and professional development. As an equal opportunity employer, we celebrate diversity and commit to non-discrimination. This isn't exhaustive—expect evolving responsibilities in a supportive environment. Annapolis Junction, MD, offers a strategic location near major hubs, perfect for commuting professionals. SEO-optimized for Administrative Assistant jobs Annapolis Junction MD, bilingual admin roles Maryland, and Robert Half careers. Apply now and elevate your administrative career with us! (Word count: 728)