About the Administrative Assistant Role at Robert Half

Robert Half, a global leader in professional staffing and consulting services, is seeking a meticulous and proactive Administrative Assistant for a contract position in the vibrant city of Boca Raton, Florida. This role is perfect for individuals who excel in fast-paced office environments and take pride in keeping operations running seamlessly. As an Administrative Assistant, you will be the backbone of daily office functions, handling everything from catering coordination to facility maintenance and event support. With a competitive hourly rate of $21.85 (approximately $45,477 annually based on a standard full-time schedule), this position offers immediate impact and professional growth opportunities within a prestigious Fortune 500 organization.

Boca Raton, known for its upscale lifestyle, beautiful beaches, and thriving business community, provides an ideal backdrop for this role. You'll support sales leaders and contribute to a collaborative team atmosphere, ensuring the office is always primed for success. Whether you're managing lunch deliveries or organizing team events, your attention to detail will make a tangible difference. Join Robert Half's network of top talent and elevate your career in administrative excellence today.

Key Responsibilities

Your day-to-day duties will be diverse and rewarding, focusing on operational efficiency and team support:

• Coordinate daily catering services, including selecting menus, placing orders with vendors, overseeing deliveries, and managing lunch arrangements to keep the team energized and productive.
• Maintain and stock office kitchen supplies, conducting regular inventories, ordering essentials like coffee, snacks, and utensils to ensure a welcoming and functional space.
• Manage facility-related tasks by submitting detailed maintenance tickets to building management, following up diligently, and coordinating repairs to uphold a safe and comfortable office environment.
• Provide top-tier administrative support to sales leaders through precise data entry, scheduling, report preparation, and other clerical tasks using tools like Microsoft Excel and Outlook.
• Assist the events manager in planning and executing office events, from corporate gatherings to team-building activities, handling logistics, RSVPs, and setup.
• Handle receptionist duties, including answering inbound calls professionally, greeting visitors, and directing inquiries to the appropriate team members.
• Maintain office cleanliness and organization, performing light tidying, distributing mail, and preparing common areas for daily use.
• Collaborate cross-functionally with team members on administrative projects, contributing ideas to streamline processes and support company initiatives.

Required Qualifications for Success

To thrive in this Administrative Assistant position, candidates should bring a blend of experience, skills, and enthusiasm:

• High school diploma or GED required; an associate's degree in business administration or a related field is highly preferred.
• 1-2 years of hands-on experience in administrative support, office management, or a similar role.
• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook for data management and communication.
• Exceptional organizational skills with the ability to prioritize tasks in a dynamic environment.
• Excellent verbal and written communication skills for interacting with vendors, team members, and executives.
• Demonstrated ability to maintain confidentiality and handle sensitive information with integrity.
• Prior experience in catering coordination, event planning, or facilities management is a significant advantage.
• Customer service mindset with a proactive approach to problem-solving and adaptability.
• Reliability, punctuality, and a positive attitude to foster a collaborative team culture.

Robert Half values diversity and encourages applications from all qualified individuals passionate about administrative careers in Boca Raton, FL.

Why Join Robert Half as an Administrative Assistant?

Choosing Robert Half means partnering with the world's first and largest specialized talent solutions firm. This contract role offers flexibility, competitive compensation at $21.85 per hour, and the potential for long-term opportunities. Enjoy weekly pay, professional development through our extensive training library, and placement in a high-profile Boca Raton office. Our supportive recruiters guide you every step, from interview prep to onboarding. In Boca Raton's booming job market, this position stands out for its balance of routine tasks and creative event elements. SEO keywords: Administrative Assistant jobs Boca Raton FL, office admin careers Florida, Robert Half staffing opportunities. Apply now to contribute to a dynamic team and advance your professional journey!