About the Administrative Assistant Role at Robert Half

Robert Half, a leading talent solutions and business consulting firm, is seeking a meticulous and proactive Administrative Assistant to join our Charlottesville, Virginia team. This exciting contract-to-permanent position offers a prime opportunity for career-minded professionals to thrive in a fast-paced, dynamic office environment. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring seamless communication, organization, and support for our clients and internal teams. Located in the heart of Charlottesville, VA, this role is perfect for detail-oriented individuals passionate about administrative excellence and professional growth.

Charlottesville, known for its rich history, vibrant community, and proximity to the University of Virginia, provides an ideal backdrop for balancing professional success with a high quality of life. At Robert Half, we value innovation, integrity, and client satisfaction, and our Administrative Assistants play a pivotal role in upholding these standards. If you excel in multitasking, customer service, and administrative tasks, this position could be your gateway to long-term stability and advancement.

Key Responsibilities

In this role, you will handle a diverse set of tasks critical to office efficiency. Your day-to-day will include:

• Responding promptly to inbound inquiries via phone and email, delivering exceptional first impressions.
• Conducting initial intake and information gathering to accurately assess potential matters and route them appropriately.
• Reviewing and organizing documentation for internal review, ensuring all materials are complete and accessible.
• Coordinating scheduling and communication between clients and internal teams to facilitate smooth workflows.
• Drafting and preparing standard agreements, notices, and related documentation with precision and speed.
• Tracking intake status and initiating appropriate closure or follow-up actions to maintain momentum.
• Maintaining accurate records and ensuring full compliance with established procedures and regulations.
• Providing professional, empathetic customer service to both external clients and internal stakeholders.
• Proactively following up on outstanding requests to support timely decision-making and resolutions.

These responsibilities demand a blend of administrative savvy and interpersonal finesse, making this an ideal role for those who thrive in supportive, high-impact positions.

Required Qualifications

To succeed as our Administrative Assistant, you should bring the following qualifications and skills to the table:

• High school diploma or equivalent; associate's degree in business administration or related field preferred.
• 1-2 years of experience in administrative support, customer service, or legal intake roles.
• Exceptional communication skills, both written and verbal, with a focus on clarity and professionalism.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook for document management and scheduling.
• Strong organizational abilities, with keen attention to detail and the capacity to manage multiple priorities.
• Demonstrated empathy and customer service orientation, especially in handling sensitive inquiries.
• Familiarity with compliance standards and record-keeping best practices.
• Ability to work independently and collaboratively in a team-oriented environment.

Experience in professional services, law firms, or similar settings is highly desirable. We prioritize candidates who are reliable, adaptable, and eager to grow with Robert Half.

Why Join Us at Robert Half?

Choosing Robert Half means investing in your future. This contract-to-permanent role starts at an attractive $19 per hour (approximately $39,520 annually based on full-time hours), with potential for salary increases upon conversion to permanent status. Our comprehensive benefits package includes health, dental, and vision insurance, 401(k) matching, paid time off, and holiday pay. Beyond compensation, you'll enjoy a collaborative workplace culture that fosters professional development through training programs, mentorship, and clear paths for promotion.

Robert Half is committed to diversity, equity, and inclusion, offering flexible work arrangements and a supportive community in Charlottesville, VA. Join thousands of professionals who have advanced their careers with us. Apply today to become part of a team that's redefining administrative excellence and driving business success. Keywords: Administrative Assistant jobs Charlottesville VA, Robert Half careers, contract-to-hire admin roles, office support positions Virginia.

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