About the Administrative Assistant Role at Robert Half

Join Robert Half, a global leader in professional staffing and consulting services, as a detail-oriented Administrative Assistant on a long-term contract basis in Downers Grove, Illinois. This exciting opportunity is perfect for proactive professionals who thrive in fast-paced environments, excelling in organization, communication, and multitasking. As an Administrative Assistant, you will be the backbone of our client service and marketing teams, ensuring seamless operations through meticulous database management, lead tracking, and exceptional customer support. Located in the vibrant suburb of Downers Grove, IL, this role offers the chance to contribute to high-impact projects while building your career with a reputable firm known for connecting talent with top opportunities.

Robert Half has been a trusted name in talent solutions for decades, helping businesses across industries find the right administrative professionals. If you're passionate about supporting business growth through efficient admin support, marketing assistance, and client engagement, this position in Downers Grove, Illinois, United States, is your ideal next step. With a competitive salary context of $23.75 per hour (approximately $49,450 annually based on full-time hours), this role provides stability on a long-term contract while opening doors to future advancements.

Key Responsibilities

• Generate and maintain comprehensive reports, meticulously tracking leads generated from events to drive business insights.
• Ensure the utmost accuracy and organization of database records, performing regular clean-up tasks to maintain data integrity.
• Handle all necessary paperwork and deliver hands-on support for both new and existing clients, fostering strong relationships.
• Prepare and organize high-quality materials for classes, presentations, and training sessions to support team success.
• Publish timely reports and updates directly to the company website, enhancing online visibility and stakeholder communication.
• Manage inbound and outbound calls with professionalism, delivering exceptional customer service to enhance client satisfaction.
• Coordinate complex schedules and appointments efficiently, ensuring seamless operations across teams.
• Assist with email correspondence and execute marketing campaigns, contributing to consumer engagement strategies.
• Leverage Microsoft Office tools—including Excel for data analysis, Outlook for communication, PowerPoint for presentations, and Word for documentation—to complete diverse administrative tasks.
• Actively support consumer engagement and marketing initiatives, helping to amplify brand reach and impact.

Required Qualifications

To succeed as an Administrative Assistant at Robert Half in Downers Grove, IL, candidates should demonstrate a blend of technical proficiency, soft skills, and relevant experience. Ideal applicants are detail-oriented multitaskers with a proven track record in administrative roles. Key qualifications include:

• Strong organizational skills and attention to detail for database management and report generation.
• Excellent communication skills for handling calls, emails, and client interactions.
• Advanced proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word).
• Experience with lead tracking, data cleanup, and marketing support tasks.
• Ability to thrive in a dynamic, client-focused environment with multitasking demands.
• High school diploma required; associate's degree or relevant certification preferred.
• 1-2 years of administrative or customer service experience in a professional setting.
• Familiarity with CRM systems or website content management is a plus.

Robert Half values diversity and seeks candidates who bring enthusiasm, reliability, and a customer-first mindset to the team.

Why Join Us at Robert Half?

Choosing Robert Half means partnering with a Fortune 500 company renowned for its commitment to talent development and workplace excellence. As an Administrative Assistant in Downers Grove, Illinois, you'll enjoy a supportive culture that emphasizes work-life balance, professional growth, and meaningful contributions. Our long-term contract offers stability, with the potential for extensions or transitions to permanent roles. Benefit from competitive compensation at $23.75/hour, exposure to cutting-edge tools, and networking within our vast industry ecosystem.

Downers Grove provides an ideal setting with easy access to Chicago's business hub, excellent amenities, and a thriving community. SEO-optimized keywords like 'Administrative Assistant jobs Downers Grove IL,' 'Robert Half careers,' and 'admin support roles Illinois' highlight this prime opportunity. Join us to advance your career in administration, gain hands-on marketing experience, and make a real difference in client services. Apply today and elevate your professional journey with Robert Half!