About the Administrative Assistant Role

Join Robert Half as a dedicated Administrative Assistant in the vibrant city of Las Cruces, New Mexico, United States. This long-term contract position offers a fantastic opportunity to contribute to smooth office operations in a dynamic environment. As an Administrative Assistant, you will be the backbone of daily administrative functions, managing schedules, handling communications, and ensuring records are meticulously maintained. Ideal for organized professionals with a knack for detail and people skills, this role supports community-focused operations and provides exposure to various administrative processes. Robert Half, a leader in staffing solutions, connects top talent like you with rewarding opportunities. With Las Cruces' growing economy and sunny climate, this position combines professional growth with an exceptional quality of life.

Key Responsibilities

• Welcome and guide visitors, address inquiries professionally, provide accurate information, and direct calls to appropriate staff members.
• Handle incoming and internal phone calls efficiently, take detailed messages, and ensure callers receive prompt assistance or connections.
• Manage appointment scheduling, maintain calendars for community events, and assist in organizing meetings by sending notices and recording precise minutes.
• Prepare agendas and presentation materials as instructed, ensuring all documents are accurate, professionally formatted, and delivered on time.
• Create and oversee work orders for janitorial services, facility maintenance, and equipment repairs to keep the office running seamlessly.
• Review preliminary payroll data for accuracy, submit necessary corrections, and provide reliable administrative support.
• Verify vendor accounting records, process invoices accurately, and record journal entries or other financial transactions.
• Draft clear correspondence, memorandums, and other documents with precise formatting and attention to detail.
• Maintain highly organized files and records for commissions, committees, and departments, enabling quick and easy retrieval.
• Monitor inventory levels of office supplies proactively and coordinate reordering to meet staff needs without interruption.

Required Qualifications

To excel as an Administrative Assistant with Robert Half in Las Cruces, NM, candidates should possess excellent organizational skills, unwavering attention to detail, and strong communication abilities for interacting with colleagues and the public. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, is essential. Prior experience in administrative roles, particularly with scheduling, payroll review, invoice processing, and record management, is highly preferred. A customer-service mindset, multitasking capability, and basic knowledge of accounting practices will set you apart. High school diploma required; associate's degree or relevant certification a plus. Robert Half values diverse backgrounds and provides training to help you succeed.

Why Join Us at Robert Half?

Robert Half offers more than just a job—we provide a career pathway. Enjoy competitive compensation around $14.36 per hour (estimated $28,000-$32,000 annually), weekly pay, and long-term contract stability. Benefit from our extensive professional development resources, networking opportunities, and access to exclusive job placements. Work in a supportive team in beautiful Las Cruces, New Mexico, known for its rich culture, historic sites, and outdoor adventures. As part of Robert Half's network, gain insights into administrative careers, from entry-level to advanced roles. We prioritize work-life balance with flexible options and foster an inclusive environment. Apply today to become part of a top-tier staffing leader and elevate your administrative expertise in this thriving location. SEO keywords: Administrative Assistant jobs Las Cruces NM, Robert Half careers, office admin roles New Mexico.

This role demands a proactive professional ready to handle diverse tasks in a fast-paced office. With opportunities for skill enhancement and Robert Half's reputation for excellence, you'll build a robust resume while contributing to meaningful community operations. Don't miss this chance—Las Cruces awaits your organizational talents!