Administrative Assistant - Join Robert Half in Los Angeles, CA

Are you an organized, detail-oriented professional with a knack for administrative excellence? Robert Half is seeking a skilled Administrative Assistant to support our dynamic sales and service operations in the heart of Los Angeles, California. This full-time role offers the opportunity to play a pivotal part in coordinating technician dispatches, managing work orders, and ensuring seamless customer service. With a competitive salary around $22.80 per hour (estimated $47,000 - $55,000 annually), this position is ideal for experienced admins looking to advance their career in a fast-paced environment. As a leader in staffing and recruitment, Robert Half provides unparalleled support for professional growth.

About the Role

In this critical Administrative Assistant position at Robert Half, you'll serve as the operational backbone for our service and sales teams. Based in Los Angeles, CA, you'll handle high-volume scheduling, dispatching, and administrative tasks to keep technicians productive and customers satisfied. This role demands precision, multitasking, and strong communication skills in a moderate-noise office setting. Perfect for those with experience in service industries, you'll act as a liaison between sales, project managers, and field technicians, ensuring all jobs are billed, documented, and closed efficiently. Join us to contribute to a company renowned for its innovative staffing solutions and employee-centric culture.

Key Responsibilities

Your day-to-day will be action-packed and rewarding. Key duties include:

• Scheduling appointments and dispatching technicians for services and inspections to optimize productivity.
• Creating work orders, updating customers on status, and following up diligently with technicians.
• Reviewing notes to confirm work orders are fully completed and closed, addressing any pending items.
• Handling contract paperwork, QC documentation, and scheduling sub-contractor work.
• Collaborating with technicians to ensure timely and accurate paperwork completion.
• Maintaining appointment schedules, ordering materials/equipment, and managing receipt/issuance to techs.
• Completing daily reports, billing service and inspection jobs, and conducting physical inventories.
• Acting as a liaison between Sales, Project Managers, and technicians while responding to high email volumes.
• Assisting in coordination activities like customer notifications and equipment procurement.
• Performing other duties as assigned to support team success.

These responsibilities highlight the role's emphasis on efficiency, accuracy, and proactive problem-solving in a service-oriented sales environment.

Required Qualifications

To excel as our Administrative Assistant, you need:

• High School Diploma or GED.
• At least 3 years of administrative experience in sales or service industries; ERP systems knowledge preferred.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong English reading, interpretation, and communication skills (oral and written).
• Exceptional organizational skills, attention to detail, and decision-making abilities.
• Proven dispatching, scheduling, data analysis, and problem-solving expertise.
• Ability to use discretion, escalate issues, and thrive in a fast-paced office with moderate noise.

Candidates with speed, accuracy, and a customer-focused mindset will stand out. If you have dispatching experience and can handle high-volume emails while working cross-functionally, this is your chance to shine at Robert Half.

Why Join Us at Robert Half?

Robert Half offers more than just a job—it's a career launchpad. Enjoy competitive pay, comprehensive benefits including health insurance, 401(k) matching, PTO, and professional development. Our Los Angeles office fosters a collaborative culture with growth opportunities in staffing, finance, and tech sectors. SEO-optimized for careers in administrative roles, this position is tailored for ambitious professionals seeking stability and advancement in California's vibrant job market. Apply now for Administrative Assistant jobs in Los Angeles and elevate your career with Robert Half!

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