About the Administrative Assistant Role at Robert Half

Robert Half is excited to partner with a prominent municipal organization in Martinez, California, to find a dedicated Administrative Assistant for a part-time contract position. This role is perfect for organized professionals who excel in dynamic, fast-paced environments and have a passion for public service. As an Administrative Assistant, you'll be the backbone of office operations, managing everything from public inquiries to records compliance and clerical accounting. With an hourly rate of $22.16, this opportunity offers competitive compensation for part-time work while allowing flexibility to balance other commitments. Located in the vibrant city of Martinez, CA, this position supports essential city functions, including support for the City Clerk's office, making it ideal for those interested in government administration careers.

Whether you're a seasoned admin professional or transitioning into public sector roles, this Administrative Assistant job provides hands-on experience in California Public Records Act compliance, claims processing, and customer-facing interactions. Join Robert Half's network of top talent and contribute to meaningful community work in Martinez, California, United States.

Key Responsibilities

Your day-to-day as an Administrative Assistant will involve a mix of customer service, records management, and administrative tasks:

• Responding to public inquiries with professionalism, routing requests efficiently, and delivering top-tier customer service to residents and stakeholders.
• Managing end-to-end claims processing, including logging claims, coordinating with departments, tracking critical deadlines, and ensuring meticulous documentation.
• Handling California Public Records Act (CPRA) requests by clarifying vague inquiries, coordinating comprehensive searches across departments, and preparing accurate responsive records for release.
• Organizing and maintaining physical and digital records through systematic filing, scanning, indexing, and adherence to retention schedules to ensure compliance and accessibility.
• Providing broad administrative support, from drafting professional documents and accurate data entry to scheduling appointments and updating office logs.
• Supporting clerical accounting functions, such as processing vendor invoices, handling purchase requests, managing reimbursements, and reconciling records for financial accuracy.
• Leveraging office software (e.g., Microsoft Office, document management systems) while upholding strict confidentiality for sensitive municipal data.
• Assisting the City Clerk with routine office operations, policy compliance, and high standards of business correspondence.
• Prioritizing multiple tasks independently, communicating effectively, and thriving under deadline pressure in a multitasking environment.

Required Qualifications for Success

To excel as our Administrative Assistant, you'll need a blend of technical skills, organizational prowess, and interpersonal abilities. Ideal candidates possess:

• A high school diploma or equivalent; an associate's degree in business administration or related field is highly preferred.
• At least 2 years of experience in administrative, clerical, or customer service roles, preferably in government or municipal settings.
• Proven expertise in customer service, records management, and handling public inquiries with empathy and efficiency.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), data entry systems, and document management software.
• Familiarity with the California Public Records Act and claims processing workflows is a significant advantage.
• Exceptional organizational skills, attention to detail, and the ability to maintain confidentiality with sensitive information.
• Excellent written and verbal communication skills for clear business correspondence and stakeholder interactions.
• Demonstrated ability to multitask, prioritize effectively, and work independently in a fast-paced office.
• Basic accounting knowledge for invoice processing, purchase orders, and reimbursements.
• Reliability, professionalism, and a proactive attitude toward compliance and team support.

Robert Half values diverse backgrounds and seeks candidates who are tech-savvy, adaptable, and committed to public service excellence.

Why Join Us? Benefits and Opportunities

This part-time Administrative Assistant role offers more than just a paycheck—it's a gateway to impactful work in Martinez, CA's municipal government. Enjoy a competitive $22.16 hourly rate, flexible part-time hours (ideal for students, parents, or those seeking supplemental income), and the prestige of supporting city operations. Gain valuable experience in government compliance, records management, and public administration, enhancing your resume for future full-time roles.

Robert Half provides immediate hiring consideration, a supportive placement process, and access to our extensive career network. Work in a collaborative environment where your contributions directly serve the Martinez community. Additional perks include skill-building opportunities, exposure to advanced systems, and the satisfaction of public sector impact. If you're searching for Administrative Assistant jobs in Martinez, CA, part-time government jobs, or Robert Half careers, apply today and elevate your administrative career!

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