About the Role

Join a prestigious, well-established organization in Morristown, New Jersey, as an Administrative Assistant supporting two senior HR leaders. This full-time position is perfect for a highly organized, detail-oriented professional who excels in multitasking within a dynamic, fast-paced environment. As a key partner to HR leadership, you will provide top-tier administrative support, event planning, and operational assistance while interacting with employees, guests, and external vendors. If you thrive on delivering exceptional service, managing confidential information, and contributing to employee-focused initiatives, this role offers the ideal platform to showcase your skills and grow your career at Robert Half.

Robert Half places top talent in rewarding positions like this Administrative Assistant job in Morristown, NJ. Leverage your administrative expertise to make a meaningful impact in HR operations, from calendar management to orchestrating seamless events. This opportunity combines traditional admin duties with exciting event coordination, ensuring variety and engagement in your daily responsibilities.

Key Responsibilities

Administrative Support

• Greet employees, visitors, and vendors to create a polished, professional first impression.
• Prepare, format, and edit correspondence, reports, presentations, and internal HR documents with precision.
• Proactively manage calendars for HR leaders, scheduling interviews, meetings, trainings, and events efficiently.
• Handle data entry, organize HR documents, and maintain highly confidential employee information securely.
• Coordinate travel arrangements, meeting logistics, and other day-to-day administrative needs seamlessly.
• Draft professional communications on behalf of leaders and ensure timely follow-up on delegated tasks.

Operational & HR Support

• Gather and prepare materials for meetings, presentations, trainings, and various HR initiatives.
• Assist with time tracking, expense report submissions, invoice preparation, and reimbursement processes.
• Maintain organized digital and physical filing systems for quick, easy retrieval of documentation.
• Support special HR projects, employee trainings, and initiatives to foster a positive workplace culture.

Event Planning & Coordination

• Coordinate catering, beverages, and room setups for meetings, interviews, trainings, and HR events.
• Manage conference room reservations and ensure all spaces are fully prepared and equipped.
• Plan engaging internal celebrations, new-hire orientations, employee appreciation events, and other functions.
• Consider dietary restrictions, budgets, vendor negotiations, and high presentation standards thoughtfully.

Required Qualifications

To succeed in this Administrative Assistant role, candidates should demonstrate:

• 2+ years of experience in an administrative assistant or executive support capacity, ideally in HR or professional services.
• Exceptional organizational skills and the ability to multitask in a fast-paced setting without missing details.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS systems.
• Impeccable communication skills, both written and verbal, for drafting executive-level correspondence.
• Proven discretion in handling sensitive, confidential information.
• Event planning experience, including logistics, vendor coordination, and budget management.
• Professional demeanor with excellent interpersonal skills for interacting with diverse stakeholders.
• High school diploma required; Associate's or Bachelor's degree in Business Administration or related field preferred.
• Ability to work independently and collaboratively in a team-oriented HR environment.

Robert Half seeks candidates who are proactive, adaptable, and passionate about administrative excellence. Background in supporting senior leaders and HR functions is highly desirable for this Morristown, NJ position.

Why Join Us

At this esteemed organization through Robert Half, you'll enjoy a competitive salary of $50,000 - $60,000 annually, comprehensive benefits including health insurance, 401(k) matching, generous PTO, and professional development. Work in a supportive culture that values your contributions to HR success, with opportunities for career advancement. Located in vibrant Morristown, New Jersey, this role offers stability, growth, and the chance to be at the heart of employee engagement events. Apply now via Robert Half Careers for Administrative Assistant jobs in Morristown, NJ, and elevate your professional journey today!