About the Administrative Assistant Role

Join Robert Half's esteemed client in Murrysville, Pennsylvania, United States, as an Administrative Assistant in this exciting contract opportunity. This onsite position at their corporate headquarters offers a full-time schedule of Monday through Friday, 8am to 5pm (40 hours per week), with pay ranging from $18-20 per hour. The contract is open-ended, expected to last at least 3 months and potentially much longer, providing stability and growth potential. We're seeking a proactive, organized professional to start ASAP and become an indispensable part of the team. If you thrive in dynamic office environments, excel at multitasking, and have a knack for administrative excellence, this Administrative Assistant job in Murrysville, PA is your chance to shine.

This role is perfect for detail-oriented individuals passionate about supporting operations and contributing to business success. As a key organizational resource, you'll handle essential tasks that keep the office running smoothly, from vendor communications to data management. Robert Half specializes in placing top talent like you in rewarding positions, and this opportunity stands out for its immediate start and long-term potential in the heart of Murrysville.

Key Responsibilities

Direct Support and Communication

Provide direct administrative support to the manager, acting as a vital link in daily operations. Make and receive calls with vendors and customers, confidently answering questions and delivering updates on payment and shipping statuses to ensure seamless interactions.

Mail and Document Management

Handle all incoming mail by opening, sorting, and distributing it daily. Prepare and dispatch outgoing mail and packages efficiently. Scan paid invoices, meticulously track vendor communications, and follow up on any outstanding items to maintain accuracy and compliance.

Organization and Scheduling

Maintain both electronic and paper filing systems for optimal organization and quick retrieval. Assist with scheduling meetings, coordinating calendars, and managing appointments to keep everything on track.

Data and Reporting Tasks

Enter data accurately into internal systems and spreadsheets. Prepare basic reports, documents, and correspondence as needed, demonstrating your proficiency in administrative tools.

Office Operations Support

Order office supplies, track inventory, and support general office operations. Assist other departments as required and tackle special projects or ad hoc tasks with enthusiasm and efficiency.

Required Qualifications

To succeed in this Administrative Assistant position, candidates should have a high school diploma or equivalent, with 1-2 years of relevant experience preferred. Key skills include strong organizational abilities, excellent verbal and written communication, proficiency in Microsoft Office (Excel, Word, Outlook), and data entry accuracy. You must be comfortable with phone interactions, multitasking in a fast-paced setting, and maintaining confidentiality. Reliability, punctuality, and a customer-service mindset are essential. Experience in vendor management, filing systems, or corporate environments will set you apart. Robert Half values diverse backgrounds and provides training to help you excel.

Why Join Us

Partnering with Robert Half means accessing premier opportunities with competitive $18-20 hourly pay, weekly direct deposit, and the flexibility of a contract role that could extend indefinitely. Work in a professional corporate headquarters in Murrysville, PA, enjoying a predictable full-time schedule that supports work-life balance. Gain hands-on experience across departments, build your network, and leverage Robert Half's career services for future placements. This role offers immediate impact, professional growth, and the satisfaction of being the backbone of operations. Murrysville's vibrant community and proximity to Pittsburgh add to the appeal. Apply now through Robert Half to secure your spot in this high-demand Administrative Assistant career and elevate your professional journey!