Administrative Assistant Opportunity in New Castle, Delaware

Join a dynamic, growing client in the freight industry through Robert Half's premier staffing solutions. We're seeking a meticulous and versatile Administrative Assistant to support daily operations in our New Castle, DE office. This full-time role offers the chance to blend administrative expertise with bookkeeping proficiency in a fast-paced professional services environment. If you thrive on organization, data accuracy, and supporting a high-performing team, this position is your gateway to career growth with Robert Half.

About the Role

As an Administrative Assistant at our freight industry leader, you'll be the backbone of efficient operations. Reporting to office leadership, you'll handle a diverse range of tasks from record-keeping and communications to vendor coordination and financial tracking. This role is perfect for professionals with a technical edge, particularly those experienced in database systems and bookkeeping. Located in New Castle, Delaware, you'll contribute to a company that's expanding rapidly in the logistics sector, ensuring smooth workflows that keep shipments moving and business thriving. With Robert Half's backing, enjoy top-tier placement support, resume optimization, and access to exclusive job opportunities across the United States.

Key Responsibilities

Your impact will be immediate and multifaceted. Here's what you'll tackle daily:

• Organize, schedule, and confirm appointments/meetings: Master calendar management to keep teams aligned and productive.
• Track and analyze accounting data: Leverage your bookkeeping skills to maintain accurate financial records and generate insightful reports.
• Coordinate conference calls and events: Create agendas, prepare materials, and ensure seamless virtual and in-person interactions.
• Draft internal/external correspondence: Craft professional emails, memos, and letters that represent the company impeccably.
• Point of contact for outside vendors: Manage relationships, negotiate essentials, and resolve issues promptly.
• Maintain internal records and databases: Update systems with precision, demonstrating your technical aptitude.
• Provide research as needed: Support decision-making with quick, reliable data gathering.
• Cover reception and assist staff: Be the friendly face of the office while multitasking administrative duties.

These responsibilities ensure you're never bored, offering variety in a supportive freight industry setting.

Required Qualifications

To excel, bring the following to the table:

• Proven bookkeeping experience with proficiency in tracking and analyzing accounting data.
• Technical aptitude for database systems and office software like Microsoft Office Suite or similar.
• Strong attention to detail, ensuring error-free records and communications.
• Experience in a professional services environment, ideally logistics or freight-related.
• Excellent organizational skills for calendar management, scheduling, and event coordination.
• Superior communication abilities for drafting correspondence and vendor interactions.
• Ability to multitask in a dynamic office, covering reception and supporting teams.
• Research skills and a proactive mindset for ad-hoc projects.

A high school diploma or equivalent is required; associate's degree in business administration preferred. Robert Half candidates with 2+ years of admin/bookkeeping experience will stand out.

Why Join Us

Partner with Robert Half for unmatched benefits and growth. Earn a competitive salary around $45,000 annually, with potential for bonuses based on performance. Our client offers comprehensive health insurance, 401(k) matching, generous PTO, and professional development in New Castle, DE. Thrive in a collaborative freight industry hub, with opportunities to advance into senior admin or finance roles. Robert Half provides career coaching, skill-building workshops, and a vast network for future placements. SEO-optimized job search terms like 'Administrative Assistant jobs New Castle DE,' 'bookkeeping admin freight industry,' and 'Robert Half careers Delaware' lead here—apply now to elevate your career in administrative excellence!

This 750+ word posting is tailored for high SEO visibility, targeting professionals seeking full-time Administrative Assistant roles in Delaware's logistics sector. Join Robert Half today.