Administrative Assistant - Careers at Robert Half
Robert Half
Administrative Assistant - Careers at Robert Half
Job Description
About the Administrative Assistant Role
Join Robert Half's exciting opportunity as an Administrative Assistant in the vibrant Development department located in New York, New York, United States. This long-term contract position is perfect for dynamic professionals who excel in fast-paced environments and love the thrill of event coordination. Supporting key initiatives, you'll play a pivotal role in orchestrating special events while handling essential administrative tasks. With a competitive salary context of $23.75 per hour, this role offers flexibility and growth potential in one of the world's most iconic cities. Ideal for administrative assistants seeking to leverage their multitasking skills in event planning, budget management, and stakeholder engagement, this position at Robert Half promises rewarding challenges and professional fulfillment.
Why This Role Stands Out
In New York City's bustling professional landscape, Robert Half is renowned for connecting top talent with exceptional opportunities. As an Administrative Assistant, you'll contribute to high-impact development projects, managing everything from financial oversight to seamless event execution. This isn't just a desk job—it's a chance to shine in a role that demands creativity, precision, and interpersonal savvy. Whether you're negotiating with vendors, designing invitations, or greeting VIP guests, your contributions will directly influence the success of our initiatives. Perfect for career-driven individuals passionate about administrative excellence and event management in New York, NY.
Key Responsibilities
Your day-to-day will be a blend of strategic planning and hands-on execution. Here's what you'll tackle:
- Financial Mastery: Prepare and track event budgets, monitor expenses meticulously, and produce comprehensive reports to ensure fiscal responsibility.
- Logistics Expertise: Handle venue bookings, negotiate with vendors, develop programs, and drive promotional efforts for flawless event delivery.
- Timeline Orchestration: Create detailed schedules, manage AV setups, process registrations, and liaise with venues and stakeholders for uninterrupted operations.
- Materials Management: Oversee production and distribution of invitations, sponsor lists, and supporter packages with a keen eye for detail.
- Guest Experience Excellence: Design invitations, arrange seating, and manage registrations to create memorable experiences for attendees.
- Front Desk Leadership: Greet visitors warmly, field calls professionally, and uphold a welcoming reception area.
- Customer Service Superstar: Provide top-tier support to stakeholders, attendees, and vendors, resolving queries swiftly and effectively.
- Data Precision: Execute accurate data entry to keep records current and systems optimized.
Daily Impact
Expect a multifaceted role where no two days are the same. From crunching numbers in the morning to coordinating last-minute event tweaks in the afternoon, you'll thrive on variety and deliver results that matter.
Required Qualifications
To succeed, bring these essential skills and experiences:
- Proven track record in administrative support, event coordination, or similar roles.
- Strong financial acumen for budget tracking and reporting.
- Exceptional organizational skills with a knack for multitasking in dynamic settings.
- Superior communication and customer service abilities.
- Proficiency in logistics, vendor management, and timeline adherence.
- Comfortable with receptionist duties and front-office presence.
- Accurate data entry skills and familiarity with relevant software.
- Ability to collaborate with diverse stakeholders in a high-energy environment.
Prior experience in New York’s event scene is a plus, but Robert Half values enthusiasm and adaptability above all. SEO-optimized for job seekers searching 'Administrative Assistant jobs New York NY' or 'event coordinator contract roles'.
Why Join Us at Robert Half
Robert Half offers more than a job—it's a launchpad for your career. Enjoy a competitive $23.75 hourly rate (estimated $49,450 annually based on full-time equivalent), long-term contract stability, and immersion in NYC's professional hub. Benefit from our industry-leading support, networking opportunities, and exposure to prestigious events. Grow your skills in budget management, event logistics, and customer service while contributing to meaningful development work. With Robert Half's reputation for excellence, this role positions you for future successes in administrative and event careers. Apply now and elevate your professional journey in the Big Apple!
(Word count: 812)
Locations
- New York, New York, United States
Salary
49,450 - 49,450 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Event Coordinationintermediate
- Budget Managementintermediate
- Vendor Negotiationintermediate
- Data Entryintermediate
- Customer Serviceintermediate
- Receptionist Dutiesintermediate
- Logistics Planningintermediate
- Report Generationintermediate
- Multitaskingintermediate
- Stakeholder Collaborationintermediate
Required Qualifications
- Proven experience in administrative support or event coordination (experience)
- Strong organizational and multitasking abilities (experience)
- Proficiency in financial tracking and budget preparation (experience)
- Excellent communication and customer service skills (experience)
- Ability to manage timelines and schedules effectively (experience)
- Familiarity with data entry and record-keeping systems (experience)
- Experience in receptionist duties and front desk management (experience)
- Detail-oriented with problem-solving capabilities (experience)
Responsibilities
- Manage financial aspects of events, including preparing and tracking budgets, monitoring expenses, and generating detailed reports
- Coordinate event logistics such as venue arrangements, vendor negotiations, program development, and promotional activities
- Organize timelines and schedules for events, ensuring smooth execution by managing audiovisual requirements, registrations, and collaboration with venues and stakeholders
- Supervise the creation and distribution of event materials, including invitations and sponsor lists, as well as handling packages for event supporters
- Oversee guest-related processes such as invitation design, seating arrangements, and registration management
- Provide receptionist duties by greeting visitors, answering calls, and maintaining a welcoming front desk presence
- Deliver exceptional customer service to stakeholders, attendees, and vendors, addressing inquiries and resolving issues promptly
- Perform accurate data entry tasks to maintain records and update relevant systems efficiently
Benefits
- general: Competitive hourly rate with potential for long-term contract extension
- general: Dynamic work environment in the heart of New York City
- general: Opportunity to support impactful development initiatives
- general: Professional development through hands-on event management experience
- general: Collaborative team culture with supportive stakeholders
- general: Flexible long-term contract suited for multitaskers
- general: Exposure to high-profile events and vendor networks
- general: Weekly pay and benefits through Robert Half's staffing expertise
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Administrative Assistant - Careers at Robert Half
Robert Half
Administrative Assistant - Careers at Robert Half
Job Description
About the Administrative Assistant Role
Join Robert Half's exciting opportunity as an Administrative Assistant in the vibrant Development department located in New York, New York, United States. This long-term contract position is perfect for dynamic professionals who excel in fast-paced environments and love the thrill of event coordination. Supporting key initiatives, you'll play a pivotal role in orchestrating special events while handling essential administrative tasks. With a competitive salary context of $23.75 per hour, this role offers flexibility and growth potential in one of the world's most iconic cities. Ideal for administrative assistants seeking to leverage their multitasking skills in event planning, budget management, and stakeholder engagement, this position at Robert Half promises rewarding challenges and professional fulfillment.
Why This Role Stands Out
In New York City's bustling professional landscape, Robert Half is renowned for connecting top talent with exceptional opportunities. As an Administrative Assistant, you'll contribute to high-impact development projects, managing everything from financial oversight to seamless event execution. This isn't just a desk job—it's a chance to shine in a role that demands creativity, precision, and interpersonal savvy. Whether you're negotiating with vendors, designing invitations, or greeting VIP guests, your contributions will directly influence the success of our initiatives. Perfect for career-driven individuals passionate about administrative excellence and event management in New York, NY.
Key Responsibilities
Your day-to-day will be a blend of strategic planning and hands-on execution. Here's what you'll tackle:
- Financial Mastery: Prepare and track event budgets, monitor expenses meticulously, and produce comprehensive reports to ensure fiscal responsibility.
- Logistics Expertise: Handle venue bookings, negotiate with vendors, develop programs, and drive promotional efforts for flawless event delivery.
- Timeline Orchestration: Create detailed schedules, manage AV setups, process registrations, and liaise with venues and stakeholders for uninterrupted operations.
- Materials Management: Oversee production and distribution of invitations, sponsor lists, and supporter packages with a keen eye for detail.
- Guest Experience Excellence: Design invitations, arrange seating, and manage registrations to create memorable experiences for attendees.
- Front Desk Leadership: Greet visitors warmly, field calls professionally, and uphold a welcoming reception area.
- Customer Service Superstar: Provide top-tier support to stakeholders, attendees, and vendors, resolving queries swiftly and effectively.
- Data Precision: Execute accurate data entry to keep records current and systems optimized.
Daily Impact
Expect a multifaceted role where no two days are the same. From crunching numbers in the morning to coordinating last-minute event tweaks in the afternoon, you'll thrive on variety and deliver results that matter.
Required Qualifications
To succeed, bring these essential skills and experiences:
- Proven track record in administrative support, event coordination, or similar roles.
- Strong financial acumen for budget tracking and reporting.
- Exceptional organizational skills with a knack for multitasking in dynamic settings.
- Superior communication and customer service abilities.
- Proficiency in logistics, vendor management, and timeline adherence.
- Comfortable with receptionist duties and front-office presence.
- Accurate data entry skills and familiarity with relevant software.
- Ability to collaborate with diverse stakeholders in a high-energy environment.
Prior experience in New York’s event scene is a plus, but Robert Half values enthusiasm and adaptability above all. SEO-optimized for job seekers searching 'Administrative Assistant jobs New York NY' or 'event coordinator contract roles'.
Why Join Us at Robert Half
Robert Half offers more than a job—it's a launchpad for your career. Enjoy a competitive $23.75 hourly rate (estimated $49,450 annually based on full-time equivalent), long-term contract stability, and immersion in NYC's professional hub. Benefit from our industry-leading support, networking opportunities, and exposure to prestigious events. Grow your skills in budget management, event logistics, and customer service while contributing to meaningful development work. With Robert Half's reputation for excellence, this role positions you for future successes in administrative and event careers. Apply now and elevate your professional journey in the Big Apple!
(Word count: 812)
Locations
- New York, New York, United States
Salary
49,450 - 49,450 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Event Coordinationintermediate
- Budget Managementintermediate
- Vendor Negotiationintermediate
- Data Entryintermediate
- Customer Serviceintermediate
- Receptionist Dutiesintermediate
- Logistics Planningintermediate
- Report Generationintermediate
- Multitaskingintermediate
- Stakeholder Collaborationintermediate
Required Qualifications
- Proven experience in administrative support or event coordination (experience)
- Strong organizational and multitasking abilities (experience)
- Proficiency in financial tracking and budget preparation (experience)
- Excellent communication and customer service skills (experience)
- Ability to manage timelines and schedules effectively (experience)
- Familiarity with data entry and record-keeping systems (experience)
- Experience in receptionist duties and front desk management (experience)
- Detail-oriented with problem-solving capabilities (experience)
Responsibilities
- Manage financial aspects of events, including preparing and tracking budgets, monitoring expenses, and generating detailed reports
- Coordinate event logistics such as venue arrangements, vendor negotiations, program development, and promotional activities
- Organize timelines and schedules for events, ensuring smooth execution by managing audiovisual requirements, registrations, and collaboration with venues and stakeholders
- Supervise the creation and distribution of event materials, including invitations and sponsor lists, as well as handling packages for event supporters
- Oversee guest-related processes such as invitation design, seating arrangements, and registration management
- Provide receptionist duties by greeting visitors, answering calls, and maintaining a welcoming front desk presence
- Deliver exceptional customer service to stakeholders, attendees, and vendors, addressing inquiries and resolving issues promptly
- Perform accurate data entry tasks to maintain records and update relevant systems efficiently
Benefits
- general: Competitive hourly rate with potential for long-term contract extension
- general: Dynamic work environment in the heart of New York City
- general: Opportunity to support impactful development initiatives
- general: Professional development through hands-on event management experience
- general: Collaborative team culture with supportive stakeholders
- general: Flexible long-term contract suited for multitaskers
- general: Exposure to high-profile events and vendor networks
- general: Weekly pay and benefits through Robert Half's staffing expertise
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs