About the Administrative Assistant Role at Robert Half

Join Robert Half as a detail-oriented Administrative Assistant on a contract basis in the bustling Greater Philadelphia Region. This exciting position is perfect for professionals passionate about supporting tax preparation during the high-energy tax season. Working in the financial services industry, you'll play a crucial role in ensuring accuracy, confidentiality, and efficiency in all operations. Robert Half, a leader in staffing solutions, offers this opportunity to hone your organizational and communication skills while contributing to a fast-paced team dedicated to excellence in tax services.

Philadelphia, PA, known as the City of Brotherly Love, is a hub for finance and professional services. As an Administrative Assistant here, you'll support partners and clients directly, managing critical tasks that keep tax filings on track. This contract role is ideal for those seeking temporary yet impactful work, with potential for extension based on performance and business needs. If you thrive in dynamic environments and have a knack for administrative excellence, this position at Robert Half is your gateway to professional growth in administrative careers.

Why This Role Stands Out

Unlike standard admin jobs, this role immerses you in tax preparation workflows, offering hands-on experience with sensitive financial documents. You'll gain insights into the financial services sector, enhance your resume with Robert Half's prestigious name, and build skills transferable to permanent roles. Search terms like 'Administrative Assistant jobs Philadelphia PA', 'tax season admin roles', and 'Robert Half careers' lead professionals to opportunities like this.

Key Responsibilities

Every day brings new challenges and achievements. Here's what you'll do:

• Calendar and Scheduling Mastery: Coordinate appointments and maintain calendars for partners and high-profile clients, ensuring seamless scheduling in a busy tax season.
• Shipping and Mailing Expertise: Handle the preparation, shipping, and mailing of tax returns and work papers, guaranteeing timely and accurate delivery to meet deadlines.
• Document Management: Download, organize, and file tax-related documents while upholding the highest standards of confidentiality and data security.
• Client Communication: Answer inbound calls, resolve inquiries promptly, and serve as the first point of contact for visitors, providing exceptional customer service.
• Precise Data Entry: Execute data entry tasks with meticulous attention to detail, minimizing errors in critical financial records.
• Team Collaboration: Communicate effectively with team members and clients to streamline operations and support peak-period workflows.
• Receptionist Duties: Greet visitors professionally, direct them appropriately, and maintain a welcoming office environment.
• Multi-Tasking Pro: Juggle multiple systems and tasks efficiently, adapting to the fast-paced demands of tax season.
• Compliance and Integrity: Ensure all filings and documentation meet accuracy standards, safeguarding the firm's reputation.

These responsibilities demand adaptability and precision, making this role rewarding for organized professionals.

Required Qualifications

To succeed, bring these qualifications to the table:

• High school diploma or GED; associate's degree in business administration preferred.
• 1-2 years of administrative assistant experience, ideally in accounting, tax, or financial services.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
• Exceptional organizational skills and ability to prioritize in fast-paced settings.
• Impeccable attention to detail for error-free data handling.
• Strong commitment to confidentiality, especially with sensitive financial data.
• Excellent verbal and written communication for client and team interactions.
• Customer service orientation with experience in receptionist or inbound call handling.
• Multi-tasking prowess and comfort with high-volume workflows.
• Local to Greater Philadelphia, PA, with reliable transportation.

Robert Half values diverse backgrounds; prior tax season experience is a plus but not required. SEO tip: Optimize your resume with keywords like 'administrative assistant Philadelphia', 'tax admin jobs', and 'data entry specialist'.

Why Join Us at Robert Half

Robert Half offers more than a job—it's a career launchpad. Enjoy $23.75/hour pay (approx. $49,450 annually based on full-time equivalent), weekly paychecks, and the flexibility of contract work. Benefit from our industry-leading training, networking opportunities, and potential for temp-to-hire transitions. Work in Philadelphia's vibrant financial scene, surrounded by a supportive team committed to your success.

Additional perks include professional development resources, exposure to cutting-edge tax processes, and the prestige of Robert Half on your resume. During tax season, thrive in an environment that rewards efficiency and accuracy. Join thousands of professionals who advance their careers through Robert Half. Apply now for this Administrative Assistant role and elevate your admin career in Philadelphia, PA!

(Word count: 852)