About the Administrative Assistant Role at Robert Half in Pittsburgh, PA

Are you an organized, detail-oriented professional seeking a rewarding Administrative Assistant position in Pittsburgh, Pennsylvania? Robert Half is excited to partner with a premier client in the Greater Pittsburgh area to fill a contract role supporting the Chief Operating Officer (COO). This part-time opportunity offers flexible hours from 9am to 3pm, Monday through Thursday, with strong potential to transition into a full-time permanent position. If you're passionate about providing top-tier clerical support, managing daily office operations, and contributing to executive-level success, this Administrative Assistant job in Pittsburgh, PA is your next career step.

As a key player in the COO's office, you'll handle essential tasks like travel arrangements, report preparation, and maintaining efficient filing systems. With a competitive hourly rate of $18-21 based on experience, this role combines flexibility with growth opportunities. Robert Half's expertise in staffing ensures you're placed in a dynamic environment where your skills in MS Excel, communication, and organization shine. Discover why professionals trust Robert Half for Administrative Assistant careers in Pittsburgh.

Key Highlights of This Pittsburgh Administrative Assistant Position

• Part-time contract: 20 hours/week (9am-3pm, Mon-Thu)
• Potential for full-time permanence (Mon-Fri)
• Pay: $18-21/hour depending on experience
• Location: Pittsburgh, Pennsylvania, United States
• Support executive operations with high-impact responsibilities

Key Responsibilities

The Administrative Assistant role demands a proactive approach to supporting the COO and department needs. You'll be the backbone of smooth operations, ensuring everything runs seamlessly.

Core Daily Duties

• Answer and direct phone calls: Serve as the first point of contact, professionally managing inquiries and routing calls efficiently.
• Organize and schedule appointments: Master calendar management using digital tools to keep the COO's schedule optimized.
• Plan meetings and attend when necessary: Coordinate logistics, prepare agendas, and take notes for productive sessions.
• Write and distribute emails, memos, letters, faxes, and forms: Craft clear, professional correspondence to maintain internal and external communications.

Administrative and Reporting Tasks

• Assist in preparing regularly scheduled reports: Compile data using MS Excel for insightful executive summaries.
• Develop and maintain a filing system: Implement organized digital and physical systems for quick retrieval.
• Order office supplies: Monitor inventory and procure essentials to keep the office stocked.
• Book travel arrangements: Handle flights, hotels, and itineraries for seamless business trips.
• Submit and reconcile expense reports: Ensure accurate tracking and reimbursement processes.

Required Qualifications

To excel as an Administrative Assistant with Robert Half in Pittsburgh, candidates need proven experience and key competencies.

Experience and Education

• Proven experience as an administrative or office assistant
• High School diploma required; Administrative Assistant or Secretary certification is a plus

Technical and Soft Skills

• Proficiency in MS Office, especially Excel and PowerPoint
• Knowledge of office management systems, printers, and fax machines
• Excellent time management, prioritization, and multitasking abilities
• Superior written and verbal communication for reports and presentations
• Strong attention to detail, problem-solving, and organizational skills

Ideal candidates thrive in fast-paced settings, bringing enthusiasm for supporting leadership in Pittsburgh's vibrant business community.

Why Join Us at Robert Half?

Robert Half offers more than a job—it's a partnership for your career. Enjoy part-time flexibility with full-time potential, expert resume guidance, interview coaching, and career goal assessment. Our client provides a collaborative environment supporting the COO, with opportunities to grow in Pittsburgh, PA. Explore other local administrative roles by calling 412-456-0837. With Robert Half, advance your Administrative Assistant career in the United States' steel city hub.

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