About the Administrative Assistant Role

Robert Half is excited to partner with a dynamic property management firm in Puyallup, Washington, to find a talented Administrative Assistant for a long-term contract position. This role is perfect for a detail-oriented professional who thrives in fast-paced office environments and has a passion for customer service, administrative excellence, and operational support. Located in the heart of Puyallup, WA, you'll play a crucial role in supporting property management teams, coordinating with vendors, and ensuring seamless office operations. With an hourly rate of $22, this opportunity offers stability and growth potential in the growing real estate sector of Washington state. Ideal candidates will bring intermediate Excel skills, experience with systems like Yardi, and a proactive approach to handling confidential tenant information while adhering to public record standards.

This position demands a versatile individual who can juggle front-line reception duties, data management, and vendor coordination. Puyallup's vibrant community and proximity to Tacoma and Seattle make it an ideal location for professionals seeking a blend of suburban charm and urban accessibility. As an Administrative Assistant with Robert Half, you'll contribute to efficient property operations, from maintenance work orders to tenant inquiries, making a tangible impact on community satisfaction.

Key Responsibilities

Customer Service and Reception

Deliver exceptional front-line customer service by managing inbound calls to the corporate office, addressing inquiries promptly, and ensuring every caller feels valued and understood. Perform reception duties, including call transfers and redirecting community member inquiries to the appropriate property management teams. Provide real-time updates on unit availability to enhance tenant experiences.

Administrative and Data Management

Handle data entry with precision using intermediate Excel skills for tracking, recording, and reporting critical information. Maintain organized records in Microsoft Office and Yardi systems, supporting filing, scanning, and copying tasks. Assist the Director of Operations with daily administrative needs to keep operations running smoothly.

Vendor and Property Coordination

Coordinate seamlessly with vendors and property management teams to schedule maintenance requests and oversee work orders. Support tenant application processes by collecting and verifying confidential eligibility information, always upholding compliance with public record standards.

Office Operations Support

Work independently to facilitate efficient office operations, ensuring all tasks are completed with high attention to detail. Your ability to multitask will be key in this role, contributing to the overall success of the property management division.

Required Qualifications

To excel as our Administrative Assistant in Puyallup, WA, you should possess:

• Proven customer service experience, particularly in handling inbound calls and inquiries
• Intermediate proficiency in Microsoft Excel for data tracking and reporting
• Familiarity with property management software such as Yardi
• Strong organizational skills for administrative tasks like filing, scanning, and document management
• Experience in tenant application processing and managing confidential information
• Knowledge of public record standards and compliance requirements
• Ability to work independently in a fast-paced environment
• Excellent communication skills for vendor coordination and team support
• High school diploma or equivalent; associate's degree preferred

Candidates with prior experience in property management, real estate administration, or office reception roles will have a competitive edge. Robert Half values diversity and encourages applications from all qualified individuals passionate about administrative excellence.

Why Join Us

Join Robert Half and this premier property management team in Puyallup, Washington, for a rewarding long-term contract opportunity. At $22 per hour, you'll enjoy competitive compensation while gaining hands-on experience with cutting-edge tools like Yardi and Excel in a supportive environment. Benefit from Robert Half's industry-leading career services, networking events, and professional development resources designed to advance your administrative career.

Work in a collaborative setting where your contributions directly impact property operations and tenant satisfaction. Puyallup offers a high quality of life with its parks, community events, and easy access to major highways. This role provides stability, skill-building, and the chance to grow within the real estate sector. Apply today through Robert Half to secure your place on this dynamic team and elevate your career in administrative support!