About the Administrative Assistant Role at Robert Half

Robert Half, a global leader in professional staffing and consulting services, is seeking a meticulous and proactive Administrative Assistant for an exciting contract opportunity in San Diego, California. This position offers the perfect blend of administrative expertise and client-focused support within a dynamic financial planning environment. As an Administrative Assistant with Robert Half, you'll play a pivotal role in ensuring seamless operations, exceptional client service, and efficient workflow for a busy owner managing tax and financial services. With a competitive pay rate of $25 per hour, this contract role provides flexibility, professional growth, and the chance to build your career in San Diego's thriving business landscape.

Ideal candidates are detail-oriented professionals who thrive in fast-paced settings, excel at multitasking, and prioritize confidentiality. Whether you're an experienced admin professional or looking to advance your skills in office management, this role offers hands-on experience in client onboarding, scheduling, and financial data handling. Join Robert Half's network of top talent and contribute to high-impact projects that drive client success. Keywords like 'Administrative Assistant San Diego,' 'office admin jobs CA,' and 'contract admin roles' make this position highly searchable for motivated candidates.

Key Responsibilities

• Coordinate and schedule client meetings while efficiently managing calendars for the owner to minimize conflicts and maximize productivity.
• Prepare, organize, and maintain both digital and physical client files, ensuring quick accessibility, accuracy, and compliance with record-keeping standards.
• Assist with onboarding new clients by collecting essential documents required for tax preparation and comprehensive financial planning services.
• Manage sensitive financial information with the utmost discretion, strictly adhering to confidentiality protocols and data protection regulations.
• Support comprehensive office management tasks, such as inventorying and ordering supplies, processing incoming and outgoing mail, and liaising with vendors for timely service.
• Perform accurate billing tasks, data entry, and client information tracking to maintain precise records and support financial reporting needs.
• Answer inbound calls professionally, providing courteous and attentive assistance to resolve inquiries or direct them appropriately.
• Handle receptionist duties, including warmly greeting visitors, managing sign-ins, and directing inquiries to the right team members.
• Ensure smooth scheduling processes across the team to optimize daily workflow, enhance efficiency, and boost overall client satisfaction.

Required Qualifications for Success

To excel as an Administrative Assistant in this Robert Half placement, candidates should demonstrate a proven track record in administrative support, particularly in professional services environments. Key qualifications include a high school diploma or equivalent (associate's degree in business administration preferred), at least 2 years of relevant experience, and proficiency in Microsoft Office Suite, including Outlook for calendar management and Excel for data tracking. Strong organizational skills, impeccable attention to detail, and the ability to handle confidential financial data are non-negotiable.

Additionally, excellent communication skills—both written and verbal—are essential for client interactions and internal coordination. Experience in financial services, tax preparation, or client onboarding is highly advantageous. Successful candidates are proactive problem-solvers who can multitask under pressure, adapt to changing priorities, and maintain a positive, client-centric attitude. Familiarity with billing software or CRM systems is a plus. Robert Half values diversity and encourages applications from all qualified individuals ready to bring their A-game to San Diego's competitive job market.

Why Join Robert Half in San Diego?

Choosing Robert Half means partnering with a Fortune 500 company renowned for connecting top talent with premier opportunities. This contract Administrative Assistant role not only offers $25/hour pay with weekly direct deposit but also access to our exclusive job network, skill-building workshops, and career coaching. Work in vibrant San Diego, CA, amid beautiful coastal views and a booming economy, supporting innovative tax and financial planning services that make a real difference for clients.

Beyond compensation, enjoy the flexibility of contract work with potential for long-term placement, professional networking events, and Robert Half's commitment to work-life balance. Our placements boast high client satisfaction rates, giving you resume-boosting experience with reputable firms. SEO-optimized searches for 'Robert Half Administrative Assistant jobs San Diego' lead here—apply today to elevate your career trajectory. With over 345,000 professionals placed annually, Robert Half is your gateway to success in California's golden state. Don't miss this opportunity to showcase your skills in organization, client service, and office efficiency!