About the Administrative Assistant Role at Robert Half

Robert Half is proud to partner with a leading educational institution in Cambridge, Massachusetts, to recruit for two experienced Administrative Assistants on a long-term contract basis. This is an exceptional opportunity for detail-oriented professionals who thrive in dynamic, fast-paced environments. As an Administrative Assistant, you will be the backbone of administrative operations, ensuring seamless processes that support faculty, staff, and students. Located in the heart of Cambridge, MA—a hub of innovation and academia—this role offers the chance to contribute to a prestigious organization while enjoying the vibrant culture of one of America's most intellectual cities.

With a competitive starting rate of $21.85 per hour, this position is ideal for candidates seeking stability, growth, and the satisfaction of impactful work. Whether you're managing job postings, handling sensitive paperwork, or providing top-tier front-desk service, your contributions will directly enhance operational efficiency. Robert Half specializes in placing top talent in administrative roles, and this opportunity stands out for its long-term nature and focus on educational excellence. If you have a passion for organization, compliance, and team collaboration, apply today to join a team dedicated to fostering knowledge and community.

Why This Role Stands Out in Cambridge, MA

Cambridge, Massachusetts, is renowned for its world-class universities and cutting-edge research facilities. Working here means immersing yourself in an environment that values precision, innovation, and education. This Administrative Assistant position is not just a job—it's a gateway to professional fulfillment in a location that offers unparalleled networking opportunities, cultural attractions, and work-life balance.

Key Responsibilities

In this role, you will wear multiple hats, from receptionist to records specialist, ensuring every task is executed with the highest standards of accuracy and professionalism. Here's a deeper dive into your daily impact:

• Create and manage job postings: Craft compelling listings that comply with institutional guidelines, attracting top talent to the organization.
• Monitor and track applications: Use advanced tracking systems to log incoming resumes, ensuring no candidate slips through the cracks.
• Process appointment paperwork: Navigate complex union contracts and funding policies to handle hires, promotions, and onboarding seamlessly.
• Handle inbound calls: Provide courteous, efficient responses to a high volume of inquiries, resolving issues on the spot.
• Receptionist duties: Greet visitors warmly, manage the front desk, and create a welcoming first impression for all guests.
• Maintain records and data entry: Organize digital and physical files with meticulous attention to detail, supporting audits and reporting.
• Collaborate on projects: Partner with cross-functional teams to meet deadlines and drive administrative initiatives forward.
• Ensure policy adherence: Uphold institutional standards in every action, safeguarding sensitive information and processes.

Required Qualifications

To excel as an Administrative Assistant with Robert Half in this educational setting, you need a blend of experience, skills, and a proactive mindset. We are seeking candidates who meet these criteria:

• 2+ years of administrative experience, preferably in education or higher learning institutions.
• Exceptional organizational skills with a proven track record of managing multiple priorities.
• Proficiency in Microsoft Office Suite, Google Workspace, and applicant tracking systems (ATS).
• Strong verbal and written communication for professional interactions.
• Familiarity with union contracts, funding compliance, or HR processes is a plus.
• High school diploma required; associate's or bachelor's degree in business administration preferred.
• Ability to maintain confidentiality and handle sensitive data with integrity.
• Customer service-oriented with a friendly, approachable demeanor.
• Adaptability to a busy environment with strong problem-solving abilities.

Key skills include job posting management, application tracking, data entry precision, call handling, receptionist expertise, compliance knowledge, team collaboration, record organization, and policy adherence. SEO-optimized for searches like 'Administrative Assistant jobs Cambridge MA' or 'Robert Half admin roles education'.

Why Join Us?

Partnering with Robert Half means more than a paycheck—it's access to a world-class staffing network. Enjoy long-term contract stability, weekly pay, and career coaching from industry experts. Work in Cambridge's innovative ecosystem, contribute to education's future, and build lasting professional relationships. Our benefits package includes professional development resources, flexible hours, and the prestige of supporting a top-tier institution. With Robert Half, your administrative expertise will shine, opening doors to permanent opportunities. Don't miss this chance—apply now and elevate your career in one of the nation's most sought-after locations!

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