Administrative Coordinator - Careers at Robert Half
Robert Half
Administrative Coordinator - Careers at Robert Half
Job Description
About Role
Robert Half is proud to present an exceptional opportunity for an experienced Administrative Coordinator to join a prestigious organization in New York, New York, United States. This contract position offers the chance to support the Offices of the President and Vice President of Development in a dynamic executive environment. As a key player in ensuring seamless operations, you will handle high-level administrative tasks with utmost professionalism, confidentiality, and precision. Ideal for proactive individuals who excel in fast-paced settings, this role is perfect for those seeking to leverage their organizational expertise in a meaningful capacity. With Robert Half's renowned reputation in talent placement, this position opens doors to long-term career advancement in New York's competitive job market.
Working directly with top leadership, the Administrative Coordinator will be the backbone of executive support, managing everything from intricate scheduling to special projects. This is more than a job; it's a platform to demonstrate your ability to anticipate needs, solve problems proactively, and contribute to organizational success. If you have a passion for administrative excellence and thrive on variety, this Administrative Coordinator job in New York, NY is your next step.
Key Responsibilities
Executive Scheduling and Meeting Coordination
Take charge of complex scheduling for the President and Vice President of Development, including donor meetings and critical follow-ups. Ensure calendars are meticulously maintained using advanced tools, avoiding conflicts and maximizing efficiency. Coordinate both internal and external meetings by managing participant lists, securing rooms, handling IT/AV setups, ordering catering, and distributing pre-meeting materials. Your foresight will keep operations running smoothly in high-stakes environments.
Event and Leadership Meeting Management
Orchestrate bi-monthly All Staff meetings from inception to execution: craft detailed agendas, gather presentations, and manage logistics like catering, technology, and venues. For monthly Leadership meetings, confirm attendance, draft agendas, capture comprehensive minutes, and distribute them promptly. These responsibilities demand strong organizational skills and the ability to handle multiple moving parts seamlessly.
Travel and Expense Administration
Plan comprehensive travel for the President, from booking flights and hotels to creating detailed itineraries and briefing packets. Manage reimbursements with accuracy. Extend similar support to the Vice President, including outreach coordination. Process monthly expense reports and invoices, ensuring compliance and timeliness to support financial integrity.
Special Projects and Confidentiality
Embrace ad-hoc special projects from leadership, showcasing your versatility. Uphold the highest standards of discretion with all sensitive information, building trust in this confidential role.
Required Qualifications
To excel as an Administrative Coordinator with Robert Half, candidates must bring proven experience in executive support, ideally in nonprofit or development sectors. Key qualifications include:
- 3+ years in high-level administrative roles
- Expertise in calendar management (e.g., Outlook, Google Calendar)
- Proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams)
- Exceptional written and verbal communication skills
- Impeccable attention to detail and multitasking prowess
- Experience with travel booking systems (Concur, Sabre) and expense tools
- Bachelor's degree preferred; high school diploma with equivalent experience required
- Ability to maintain strict confidentiality
SEO-optimized skills like executive assistant New York, administrative coordinator jobs NYC, and contract admin roles align perfectly with this position.
Why Join Us
Partnering with Robert Half means accessing unparalleled opportunities in New York's thriving administrative job market. This contract role offers competitive pay at $25.65/hour (approximately $53,352 annually), flexibility, and exposure to influential networks. Benefit from Robert Half's career coaching, job placement expertise, and a supportive community of professionals. Whether aiming for permanent roles or skill-building, this position propels your career forward. Join a mission-driven organization while enjoying the vibrancy of New York City. Apply now through Robert Half for immediate consideration in this sought-after Administrative Coordinator - New York, NY opportunity. (Word count: 812)
Locations
- New York, New York, United States
Salary
53,352 - 53,352 USD / yearly
50,000 - 60,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Schedulingintermediate
- Meeting Coordinationintermediate
- Travel Arrangementsintermediate
- Expense Report Processingintermediate
- Confidentiality Managementintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Event Organizationintermediate
- Administrative Supportintermediate
- Special Project Executionintermediate
Required Qualifications
- Proven experience in executive administrative support (experience)
- Exceptional attention to detail and organizational skills (experience)
- High level of discretion with sensitive information (experience)
- Proficiency in calendar management and scheduling software (experience)
- Strong communication and interpersonal abilities (experience)
- Ability to thrive in fast-paced executive environments (experience)
- Experience with travel booking and expense reimbursements (experience)
- Familiarity with Microsoft Office Suite and AV/IT setup (experience)
Responsibilities
- Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely
- Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials
- Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements
- Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution
- Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements
- Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements
- Process monthly expense reports and invoices, ensuring accurate and timely submissions
- Execute special projects as assigned by the President’s Office and Vice President of Development
- Maintain a high level of discretion and confidentiality when managing sensitive information
Benefits
- general: Competitive hourly rate with potential for extension or conversion
- general: Flexible contract position ideal for career growth
- general: Opportunity to work with high-level executives in a prestigious organization
- general: Professional development through Robert Half's extensive network
- general: Access to top-tier administrative roles across industries
- general: Weekly pay and comprehensive support from Robert Half recruiters
- general: Build experience in nonprofit/development sector
- general: Networking opportunities in New York City's dynamic job market
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Coordinator - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Administrative Coordinator - Careers at Robert Half
Robert Half
Administrative Coordinator - Careers at Robert Half
Job Description
About Role
Robert Half is proud to present an exceptional opportunity for an experienced Administrative Coordinator to join a prestigious organization in New York, New York, United States. This contract position offers the chance to support the Offices of the President and Vice President of Development in a dynamic executive environment. As a key player in ensuring seamless operations, you will handle high-level administrative tasks with utmost professionalism, confidentiality, and precision. Ideal for proactive individuals who excel in fast-paced settings, this role is perfect for those seeking to leverage their organizational expertise in a meaningful capacity. With Robert Half's renowned reputation in talent placement, this position opens doors to long-term career advancement in New York's competitive job market.
Working directly with top leadership, the Administrative Coordinator will be the backbone of executive support, managing everything from intricate scheduling to special projects. This is more than a job; it's a platform to demonstrate your ability to anticipate needs, solve problems proactively, and contribute to organizational success. If you have a passion for administrative excellence and thrive on variety, this Administrative Coordinator job in New York, NY is your next step.
Key Responsibilities
Executive Scheduling and Meeting Coordination
Take charge of complex scheduling for the President and Vice President of Development, including donor meetings and critical follow-ups. Ensure calendars are meticulously maintained using advanced tools, avoiding conflicts and maximizing efficiency. Coordinate both internal and external meetings by managing participant lists, securing rooms, handling IT/AV setups, ordering catering, and distributing pre-meeting materials. Your foresight will keep operations running smoothly in high-stakes environments.
Event and Leadership Meeting Management
Orchestrate bi-monthly All Staff meetings from inception to execution: craft detailed agendas, gather presentations, and manage logistics like catering, technology, and venues. For monthly Leadership meetings, confirm attendance, draft agendas, capture comprehensive minutes, and distribute them promptly. These responsibilities demand strong organizational skills and the ability to handle multiple moving parts seamlessly.
Travel and Expense Administration
Plan comprehensive travel for the President, from booking flights and hotels to creating detailed itineraries and briefing packets. Manage reimbursements with accuracy. Extend similar support to the Vice President, including outreach coordination. Process monthly expense reports and invoices, ensuring compliance and timeliness to support financial integrity.
Special Projects and Confidentiality
Embrace ad-hoc special projects from leadership, showcasing your versatility. Uphold the highest standards of discretion with all sensitive information, building trust in this confidential role.
Required Qualifications
To excel as an Administrative Coordinator with Robert Half, candidates must bring proven experience in executive support, ideally in nonprofit or development sectors. Key qualifications include:
- 3+ years in high-level administrative roles
- Expertise in calendar management (e.g., Outlook, Google Calendar)
- Proficiency in Microsoft Office Suite, virtual meeting platforms (Zoom, Teams)
- Exceptional written and verbal communication skills
- Impeccable attention to detail and multitasking prowess
- Experience with travel booking systems (Concur, Sabre) and expense tools
- Bachelor's degree preferred; high school diploma with equivalent experience required
- Ability to maintain strict confidentiality
SEO-optimized skills like executive assistant New York, administrative coordinator jobs NYC, and contract admin roles align perfectly with this position.
Why Join Us
Partnering with Robert Half means accessing unparalleled opportunities in New York's thriving administrative job market. This contract role offers competitive pay at $25.65/hour (approximately $53,352 annually), flexibility, and exposure to influential networks. Benefit from Robert Half's career coaching, job placement expertise, and a supportive community of professionals. Whether aiming for permanent roles or skill-building, this position propels your career forward. Join a mission-driven organization while enjoying the vibrancy of New York City. Apply now through Robert Half for immediate consideration in this sought-after Administrative Coordinator - New York, NY opportunity. (Word count: 812)
Locations
- New York, New York, United States
Salary
53,352 - 53,352 USD / yearly
50,000 - 60,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Schedulingintermediate
- Meeting Coordinationintermediate
- Travel Arrangementsintermediate
- Expense Report Processingintermediate
- Confidentiality Managementintermediate
- Agenda Preparationintermediate
- Minute Takingintermediate
- Event Organizationintermediate
- Administrative Supportintermediate
- Special Project Executionintermediate
Required Qualifications
- Proven experience in executive administrative support (experience)
- Exceptional attention to detail and organizational skills (experience)
- High level of discretion with sensitive information (experience)
- Proficiency in calendar management and scheduling software (experience)
- Strong communication and interpersonal abilities (experience)
- Ability to thrive in fast-paced executive environments (experience)
- Experience with travel booking and expense reimbursements (experience)
- Familiarity with Microsoft Office Suite and AV/IT setup (experience)
Responsibilities
- Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely
- Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials
- Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements
- Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution
- Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements
- Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements
- Process monthly expense reports and invoices, ensuring accurate and timely submissions
- Execute special projects as assigned by the President’s Office and Vice President of Development
- Maintain a high level of discretion and confidentiality when managing sensitive information
Benefits
- general: Competitive hourly rate with potential for extension or conversion
- general: Flexible contract position ideal for career growth
- general: Opportunity to work with high-level executives in a prestigious organization
- general: Professional development through Robert Half's extensive network
- general: Access to top-tier administrative roles across industries
- general: Weekly pay and comprehensive support from Robert Half recruiters
- general: Build experience in nonprofit/development sector
- general: Networking opportunities in New York City's dynamic job market
Tags & Categories
Answer 10 quick questions to check your fit for Administrative Coordinator - Careers at Robert Half @ Robert Half.
Related Books and Jobs