Administrative Coordinator - Seasonal Opportunity at Robert Half in San Diego, CA

Are you a highly organized professional with a knack for handling confidential documents? Robert Half is partnering with a leading tax firm in San Diego, California, to find a skilled Administrative Coordinator (File Clerk / Document Scanner) for the busy tax season. This seasonal contract role, running from early February to April 15th, offers the perfect chance to dive into high-volume back-office operations while supporting essential tax preparation processes. If you thrive in fast-paced environments and have a passion for accuracy, this position is your opportunity to make an impact during one of the most critical times of the year.

Join Robert Half, a global leader in professional staffing, and leverage our expertise to advance your administrative career. With offices across the United States, including sunny San Diego, we connect top talent like you with rewarding opportunities in finance, accounting, and administrative fields. This role is ideal for detail-oriented individuals seeking short-term work with potential for extension or future placements.

About the Role

As an Administrative Coordinator, you'll be the backbone of the tax firm's document management during peak season. Expect to process thousands of tax returns, financial statements, and client records daily. This isn't just scanning papers—it's ensuring seamless operations that allow tax professionals to focus on client service. Located in the heart of San Diego, United States, this onsite position demands reliability, efficiency, and a commitment to confidentiality. Perfect for those with experience in legal, medical, or financial document handling, this role pays $21.38 per hour and provides hands-on experience in a professional tax environment.

Key Responsibilities

Your day-to-day will involve a mix of hands-on scanning and meticulous organization:

• High-Volume Scanning: Operate scanners to digitize tax documents, W-2s, 1099s, and financial records, indexing them for quick database upload.
• Precise Filing: Maintain both physical and digital filing systems, adhering to strict tax firm protocols for compliance and audit readiness.
• File Organization: Label, sort, and store client files alphabetically or numerically, optimizing for rapid retrieval by accountants.
• Quality Control: Review scans for clarity, completeness, and accuracy, rescanning or flagging issues as needed to prevent errors.
• Confidentiality Stewardship: Safeguard sensitive client data, including SSNs and financial details, in line with HIPAA and IRS standards.
• Administrative Support: Assist with overflow tasks like data entry, envelope stuffing, or basic reception duties during crunch time.
• Workspace Maintenance: Keep scanning stations and storage areas tidy to promote efficiency and safety.

These responsibilities ensure the tax firm stays ahead during the April 15th deadline rush.

Required Qualifications

To succeed, bring these essential skills and traits:

• High school diploma; associate's degree in office administration a plus.
• 1+ years in document scanning, file clerk, or similar roles, ideally in tax, legal, or healthcare settings.
• Tech-savvy with scanners, Adobe Acrobat, and basic Microsoft Office.
• Impeccable attention to detail and organizational prowess.
• Proven ability to manage confidential information ethically.
• Capacity to handle 100+ documents per hour in a high-pressure environment.
• Physical ability to lift file boxes (up to 20 lbs) and stand for extended periods.
• Immediate availability starting early February in San Diego, CA.

No tax preparation experience required—we'll train you on specifics!

Why Join Us?

Robert Half offers more than a paycheck. Earn $21.38/hour with weekly direct deposit, gain valuable tax industry exposure, and tap into our vast network for future full-time roles. Enjoy San Diego's vibrant lifestyle while building your resume. Our candidates rave about our supportive recruiters, skill-building resources, and fast placement process. This seasonal gig could lead to year-round opportunities with top firms. Apply today and let Robert Half propel your career forward in California's premier job market. Keywords: file clerk jobs San Diego, document scanner tax season, administrative coordinator CA, Robert Half staffing.

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