About the Administrative Coordinator Role

Join Robert Half in placing top talent for an exciting Administrative Coordinator position with a mission-driven non-profit organization in Seattle, Washington. This long-term contract role offers a unique opportunity to support impactful work while honing essential administrative, bookkeeping, and organizational skills. As a key team member, you'll ensure seamless operations, financial accuracy, and compliance, contributing directly to the organization's success in making a meaningful difference in the community. Robert Half specializes in connecting skilled professionals like you with rewarding opportunities in dynamic environments. With a competitive hourly rate of $19.79, this position is ideal for detail-oriented individuals passionate about non-profit work and administrative excellence in Seattle's vibrant job market.

Why This Role Stands Out

In Seattle's thriving non-profit sector, roles like this Administrative Coordinator position are highly sought after for their blend of hands-on financial management and executive support. You'll work closely with leadership, manage critical vendor relationships, and maintain impeccable records—skills that are transferable across industries. Perfect for career builders seeking stability in a long-term contract, this job leverages tools like QuickBooks Online and emphasizes compliance with state and federal regulations.

Key Responsibilities

The Administrative Coordinator plays a pivotal role in keeping operations running smoothly. Here's what you'll do daily:

• Serve as the primary liaison with the facility lessor, coordinating all routine maintenance, repairs, and facility-related communications to minimize disruptions.
• Monitor and manage the organization's general email inbox, triaging inquiries, providing timely responses, and routing messages to the appropriate departments or staff members.
• Oversee office supplies and inventory management, conducting regular audits, forecasting needs, and placing orders to ensure uninterrupted workflow.
• Handle all financial transactions including processing invoices, executing payments, and entering income data accurately in QuickBooks Online.
• Review vendor documentation such as W-9 forms, ensuring completeness, accuracy, and compliance before approvals.
• Maintain meticulous financial records organized for easy access during audits, adhering strictly to internal policies and best practices.
• Support the Executive Director with comprehensive administrative tasks: calendar management, meeting scheduling, document preparation, and event coordination.
• Organize board materials including agendas, meeting minutes, and presentations, storing them securely for quick retrieval and reference.
• Champion compliance by staying current with accounting regulations, organizational policies, and relevant Washington state and federal laws.

Day-to-Day Impact

Your work will directly influence operational efficiency and the non-profit's ability to focus on its core mission. Expect a dynamic role blending routine tasks with strategic support in a collaborative Seattle office setting.

Required Qualifications

To excel, candidates should bring:

• Proven experience with QuickBooks Online for bookkeeping and transaction processing.
• Strong administrative background, ideally in non-profits or similar organizations.
• Exceptional organizational skills with the ability to manage multiple priorities.
• Familiarity with vendor management, W-9 verification, and financial compliance.
• Proficiency in Microsoft Office Suite and email systems.
• Excellent communication skills for interacting with executives, vendors, and team members.
• Attention to detail for audit-ready record keeping.
• Knowledge of accounting principles and regulatory requirements.

Robert Half prioritizes candidates with 2+ years of relevant experience. A bachelor's degree in business administration, accounting, or a related field is preferred but not required—demonstrated skills matter most.

Why Join Us

Partner with Robert Half for unparalleled career support and placement expertise. This role offers more than a paycheck; it's a chance to align your skills with purpose-driven work at a Seattle non-profit. Enjoy long-term contract stability, professional growth through diverse responsibilities, and the prestige of Robert Half on your resume. Seattle's job market is competitive—stand out with us. Competitive benefits include the $19.79 hourly rate (equating to approximately $41,155 annually based on full-time hours), flexible contract terms, and networking opportunities. Apply now to elevate your administrative career in one of America's most innovative cities. Robert Half: Where talent meets opportunity.

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