About the AP Specialist Role at Robert Half

Join Robert Half's dynamic finance team as an AP Specialist in the heart of Chicago, Illinois. This hybrid position offers a unique opportunity to contribute to a leading organization's financial health by managing accounts payable processes with precision and efficiency. As an AP Specialist, you'll play a pivotal role in ensuring timely payments to vendors, maintaining accurate financial records, and supporting the company's cash flow objectives. Robert Half, a premier staffing and consulting firm, values professionals who excel in accounts payable management, invoice processing, and vendor relations. This role is perfect for detail-oriented individuals with a passion for finance and a knack for problem-solving in a fast-paced environment.

Located in vibrant Chicago, IL, this full-time position combines the flexibility of hybrid work with the collaboration of an in-office setting. With a competitive salary range of $65,000 - $72,000, you'll enjoy comprehensive benefits including medical, vision, dental, life, and disability insurance. If you're seeking AP Specialist jobs in Chicago or accounts payable careers, this opportunity at Robert Half stands out for its growth potential and supportive culture.

Key Responsibilities

In this critical role, the AP Specialist will oversee the end-to-end accounts payable function, from invoice receipt to payment disbursement. You'll monitor vendor invoices for accuracy, process high-volume payments, and reconcile accounts to prevent discrepancies. Building strong vendor relationships through clear communication will be essential to resolve issues promptly and negotiate favorable terms. Additionally, you'll generate detailed reports on accounts payable aging, cash requirements, and expense trends to aid strategic decision-making. Collaboration with procurement, accounting, and operations teams ensures seamless cross-functional support, while adherence to company policies and GAAP standards maintains compliance.

• Process and verify incoming invoices against purchase orders and receiving documents for accuracy and compliance.
• Manage vendor communications to resolve discrepancies, approve payments, and update master files.
• Perform three-way matching of invoices, POs, and receipts to ensure validity before payment.
• Execute weekly and monthly payment runs via ACH, wire, check, or credit card methods.
• Reconcile vendor statements and general ledger accounts monthly to identify variances.
• Track and report on key AP metrics, including days payable outstanding (DPO) and payment cycle times.
• Assist in month-end close by accruing expenses and posting journal entries.
• Support audits by compiling documentation and responding to inquiries efficiently.
• Identify process improvements to streamline AP workflows and reduce costs.
• Maintain confidentiality of financial data and adhere to internal controls.

Required Qualifications for AP Specialist

To succeed as an AP Specialist at Robert Half, candidates should bring proven expertise in accounts payable operations. A bachelor's degree in accounting, finance, or business administration is preferred, along with at least 2-3 years of hands-on experience in AP roles. Proficiency in ERP systems like SAP, Oracle, or QuickBooks, and advanced Microsoft Excel skills (pivot tables, VLOOKUPs) are essential. Strong analytical abilities, keen attention to detail, and the capacity to handle high-volume transactions under deadlines set you apart. Excellent verbal and written communication skills facilitate vendor negotiations and team collaboration. Knowledge of sales tax compliance, 1099 reporting, and SOX controls is a plus. The ideal candidate thrives in a hybrid work model, demonstrating self-motivation and adaptability.

Essential Skills and Competencies

Robert Half seeks AP Specialists skilled in invoice processing, vendor management, account reconciliation, financial reporting, data analysis, ERP software, Excel proficiency, compliance knowledge, problem-solving, and time management. These competencies ensure you can handle the demands of this role effectively.

Why Join Robert Half in Chicago?

Robert Half offers more than just a job; it's a career-launching platform in Chicago's competitive finance sector. Enjoy a salary of $65,000-$72,000 with full benefits: medical, dental, vision, life, and disability insurance. Our hybrid model promotes work-life balance, while professional development programs, mentorship, and networking events accelerate your growth. Be part of a company renowned for finance jobs in Chicago, with opportunities to advance into senior AP, procurement, or controller roles. Apply today by sending your resume to john.sadofsky@roberthalf.com and elevate your accounts payable career with Robert Half. Keywords: AP Specialist Chicago, Accounts Payable jobs IL, hybrid finance roles, Robert Half careers.

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