About the AP Specialist Role at Robert Half

Robert Half is proud to partner with an innovative technology startup in Oakland, California, seeking a meticulous Accounts Payable (AP) Specialist to join their growing finance team. This full-time position offers a unique opportunity to play a pivotal role in managing financial transactions, ensuring accurate account records, and driving timely payment processing. As an AP Specialist, you'll work closely with cutting-edge tools like Brex and ERP systems, contributing directly to the company's financial health and operational efficiency. Located in the vibrant heart of Oakland, CA, this role is perfect for detail-oriented professionals passionate about bookkeeping, vendor management, and process optimization in a fast-paced tech environment.

With a competitive salary of $75,000 annually, this position is ideal for candidates with experience in accounts payable, invoice processing, and financial compliance. Robert Half specializes in connecting top talent with exceptional opportunities, and this AP Specialist role exemplifies our commitment to placing skilled professionals in dynamic startups where they can thrive. If you're ready to leverage your expertise in Brex, 1099 filings, and month-end reconciliations, apply now through Robert Half Careers and take the next step in your finance career.

Key Responsibilities

• Proactively manage the AP inbox, process high-volume invoices, and execute timely payments using Brex, ensuring all transactions align with company policies and vendor terms.
• Maintain precise vendor setups, records, and databases to support seamless operations and accurate financial reporting.
• Prepare, review, and file 1099 forms accurately within Brex and the ERP system, adhering to IRS regulations and deadlines.
• Assist in month-end close processes by performing AP reconciliations, accruals, and variance analysis to deliver clean financial closes.
• Document existing workflows, identify inefficiencies, and lead process improvement initiatives, including automation efforts to streamline AP functions.
• Collaborate on critical Brex-ERP integration projects, contributing to system implementations that enhance data accuracy and operational speed.
• Partner with finance leadership to implement spend controls, monitor compliance, and support audits, fostering a culture of fiscal responsibility.

Required Qualifications for AP Specialist

To excel in this AP Specialist position, candidates should bring 2+ years of hands-on experience in accounts payable within a tech or startup environment. Proficiency in Brex is essential, alongside familiarity with ERP systems such as NetSuite, QuickBooks, or similar platforms. Strong skills in 1099 preparation, vendor management, and month-end accounting are non-negotiable. The ideal candidate demonstrates exceptional attention to detail, organizational prowess, and a proactive approach to problem-solving.

Key qualifications include:

• Expertise in invoice processing, payment handling, and AP reconciliations.
• Demonstrated ability to document processes and drive automation using tools like Zapier or custom scripts.
• Solid understanding of GAAP principles, spend compliance, and financial controls.
• Excellent communication skills for cross-functional collaboration with procurement, accounting, and leadership teams.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is highly preferred.
• Tech-savvy with advanced Excel skills (pivot tables, VLOOKUPs) and adaptability to new software.

Prior experience in a startup or high-growth company is a plus, as is familiarity with Oakland's thriving tech scene. Robert Half values diversity and encourages applications from underrepresented groups in finance.

Why Join Us? Benefits and Career Growth

Joining this tech startup through Robert Half means more than just a job—it's a launchpad for your career in accounts payable and finance. Enjoy a competitive $75,000 salary, comprehensive benefits including health insurance, 401(k) matching, and flexible PTO. Work in a collaborative, innovative environment in Oakland, California, with hybrid options and opportunities for rapid advancement.

Our partner startup is at the forefront of technology innovation, offering exposure to scalable financial systems and real impact on business growth. Robert Half provides unparalleled support, from interview prep to ongoing career coaching. With Oakland's booming job market for AP Specialists, this role positions you for long-term success in finance careers. Don't miss your chance—apply today and elevate your professional journey with Robert Half!

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