About the Assistant Bookkeeper Role at Robert Half

Robert Half is proud to present an exciting opportunity for a meticulous Assistant Bookkeeper to join our client's dynamic team in Sonoma, California. This part-time contract position offers the perfect blend of hands-on financial support and collaborative teamwork, ideal for professionals passionate about maintaining pristine financial records in a picturesque wine country setting. Sonoma, CA, known for its rolling vineyards and vibrant business community, provides an inspiring backdrop for this role. As an Assistant Bookkeeper, you'll ensure seamless expense tracking, labor reporting, and invoicing processes, supporting both onsite colleagues and remote accounting teams. With a competitive hourly rate of $26.60, this position is tailored for detail-oriented individuals who thrive in organized, fast-paced environments. Whether you're advancing your bookkeeping career or seeking flexible part-time work, Robert Half connects you with top-tier opportunities like this one.

Our client values precision and collaboration, making this role crucial for smooth financial operations. You'll dive into daily tasks that keep the books balanced and projects on track, all while leveraging modern tools like QuickBooks. This is more than a job—it's a chance to contribute to a team's success in one of California's most desirable locations.

Key Responsibilities

Daily Expense and Labor Management

Your day will start with reviewing and verifying daily expenses, assigning them to the correct customers or administrative accounts, and applying precise general ledger codes. You'll scan and meticulously organize all expense documentation into shared folders, ensuring remote accounting teams have instant access. Simultaneously, monitor daily labor reports to confirm every employee's hours are accurately logged and tied to active projects. Proactively collaborate with team members to resolve any missing hours before the end of the day or first thing the next morning, preventing delays in payroll and billing.

Weekly Oversight and Invoicing Support

Each week, conduct thorough checks to verify that all expenses and labor reports are complete and up-to-date. Identify and address any gaps, following up assertively with team members as needed. Play a pivotal role in monthly invoicing by extracting project descriptions and hours from management software and seamlessly transferring them into QuickBooks for management review. Beyond these core duties, support accounts payable (AP) and accounts receivable (AR) processes, including transaction tracking and reconciliations, and perform essential bank reconciliations to uphold the integrity of financial records.

Team Collaboration

Work hand-in-hand with management, onsite staff, and remote accounting professionals to foster efficient financial workflows. Your organizational prowess and communication skills will be key to bridging gaps and ensuring everyone stays aligned.

Required Qualifications

To excel as our Assistant Bookkeeper, bring proven experience in bookkeeping essentials like QuickBooks, expense verification, and reconciliations. Strong organizational skills are non-negotiable, paired with the ability to handle detailed data entry and follow-ups. Familiarity with labor tracking, GL coding, and invoicing processes is essential. You should be comfortable collaborating across onsite and remote teams, demonstrating excellent communication for resolving discrepancies swiftly. A keen eye for detail, proficiency in scanning/organizing digital files, and basic AP/AR knowledge will set you apart. Part-time availability in Sonoma, CA, is required, along with a proactive mindset. Robert Half seeks candidates ready to hit the ground running in this contract role.

Why Join Us?

Join Robert Half and our esteemed client for a rewarding part-time Assistant Bookkeeper position that offers flexibility, competitive pay, and professional growth. Sonoma, California's serene environment enhances work-life balance, while our supportive network provides career advancement resources. Benefit from collaborative culture, modern tools, and the satisfaction of accurate financial stewardship. With Robert Half's reputation for excellence, this role opens doors to long-term opportunities in accounting and finance. Apply today to become part of a team driving success in wine country!

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