Bilingual Executive Assistant - Join Robert Half in Lawrence, Massachusetts

Are you a highly organized professional with bilingual Spanish skills seeking a rewarding role in healthcare administration? Robert Half is partnering with a dynamic healthcare organization in Lawrence, Massachusetts, to find a Bilingual Executive Assistant for a contract-to-permanent position. This exciting opportunity allows you to support critical academic and research initiatives in a fast-paced medical environment. With a competitive hourly rate of $23.75 (equivalent to approximately $49,400 annually based on full-time hours), you'll gain hands-on experience in residency program coordination, data management, and executive support while advancing your career in healthcare administration.

This role is perfect for detail-oriented individuals passionate about medical education. You'll serve as the key point of contact for medical schools across the country, ensuring seamless student rotations and contributing to accreditation efforts. If you excel in Excel, thrive on independent work, and have a knack for research coordination, apply now to become part of a team driving scholarly excellence.

About the Role

In this Bilingual Executive Assistant position, you'll provide high-level administrative support to residency leadership, including the Research and Medical Student Directors. Based in Lawrence, Massachusetts, this full-time role offers the chance to transition from contract to permanent employment, providing stability and growth. The healthcare setting emphasizes academic research, student electives, and faculty development, making it ideal for those with administrative experience in education or medicine. Your bilingual Spanish skills are mandatory, enabling effective communication in a diverse environment serving Spanish-speaking stakeholders.

Expect a blend of independent tasks and team collaboration, with opportunities to hone skills in grant writing support, manuscript preparation, and conference coordination. Robert Half places top talent in roles like this, ensuring you work with cutting-edge tools and supportive leadership.

Key Responsibilities

As the Bilingual Executive Assistant, your days will be varied and impactful:

• Act as the primary liaison with medical schools nationwide, managing student elective rotations from applications to acceptances and ongoing communications.
• Maintain and organize residency data essential for accreditation, evaluations, and scholarly activity reports using advanced Excel functions.
• Support residency leadership with administrative tasks, directly assisting Research and Medical Student Directors.
• Coordinate research activities, including grant writing, manuscript preparation, conference submissions, and supervising research assistants.
• Plan and execute weekly faculty meetings, handling materials preparation, breakfast arrangements, and literature setup.
• Manage executive calendars, book travel, and facilitate high-level meetings to optimize operations.
• Leverage Excel proficiency for complex data management, formulas, and reporting.
• Operate independently with minimal supervision while collaborating to ensure workflow efficiency.

These responsibilities demand strong multitasking, professionalism, and a proactive approach, offering daily variety in a mission-driven healthcare context.

Required Qualifications

To succeed, candidates must meet these essential criteria:

• Fluency in Spanish (bilingual requirement - speaking and writing)
• Proven background in administration, healthcare, or academic settings
• Advanced proficiency in Microsoft Excel (formulas, data management)
• Experience in research coordination, grant processes, or medical education preferred
• Exceptional organizational, communication, and detail-oriented skills
• Ability to work independently with minimal oversight
• Comfortable in dynamic environments supporting faculty and leadership

Prior experience in residency programs or medical schools is a plus. Robert Half seeks candidates ready to hit the ground running in Lawrence, MA.

Why Join Us

Robert Half offers unparalleled support in placing you in this Bilingual Executive Assistant role, with access to top healthcare employers. Enjoy the contract-to-permanent pathway, competitive $23.75 hourly pay, and a vibrant Lawrence, Massachusetts location near Boston's innovation hub. Benefit from skill-building in high-demand areas like data analytics and research support, plus a collaborative culture fostering professional growth. Contribute to meaningful work impacting medical training and research. With Robert Half's expertise, your career accelerates—apply today for interviews!

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