Construction Administrative Assistant - Join Robert Half in Tinton Falls, NJ

Robert Half, a leader in specialized staffing solutions, is excited to present an exceptional opportunity for a skilled Construction Administrative Assistant in the heart of Monmouth County. Located in Tinton Falls, New Jersey, United States, this temporary role offers hands-on experience in the dynamic construction industry, supporting estimators, project managers, and safety teams. If you're organized, detail-oriented, and passionate about construction administration, this position at our client's reputable firm is your chance to shine. With an hourly rate of $25.65, this role equates to approximately $53,300 annually (based on a 40-hour week), providing competitive compensation for top talent in Tinton Falls job market.

About the Role

As a Construction Administrative Assistant, you'll be the backbone of project operations, ensuring seamless coordination from bidding to closeout. This isn't your standard admin job—it's a specialized position immersed in construction workflows, subcontractor management, and regulatory compliance. Working temporarily through Robert Half, you'll gain invaluable experience with bidding software, EEO reporting, and jobsite logistics. Ideal for professionals seeking flexibility while building a career in construction administration jobs in New Jersey. Tinton Falls offers a vibrant community with easy access to major highways, making it perfect for commuters from nearby areas like Red Bank, Asbury Park, or Freehold.

Key Responsibilities

Your day-to-day will involve a diverse set of critical tasks that keep projects on track:

• Master bid preparation in specialized bidding software, creating, reviewing, and tracking quote requests for potential subcontractors while accurately entering data from the Estimator.
• Secure essential documents including bonds, insurance certificates, and material certifications to meet project requirements.
• Compile and submit monthly EEO reports across all active projects, ensuring compliance with federal regulations.
• Draft and obtain subcontractor contracts, along with all necessary documents for swift approval processes.
• Handle the preparation and submission of various supplemental government forms, staying ahead of deadlines.
• Collaborate with the Safety Director to prepare and submit comprehensive safety manuals for each project site.
• Assist in setting up efficient jobsite offices, contributing to on-site operational readiness.
• Submit daily and weekly Traffic Impact and Material Inspection requests to maintain project momentum.
• Facilitate discussions on contract-related issue resolutions, liaising effectively with internal teams and external partners.
• Guarantee timely electronic delivery of bid submissions; prepare paper versions promptly for Project Manager handover.
• Oversee project closeout documentation, including extensions or renewals as needed.
• Maintain meticulous record-keeping for all contract correspondence and documentation.
• Coordinate attendance and registration for industry functions, seminars, and networking events to keep the team informed and connected.

These responsibilities demand precision and proactivity, making this role perfect for those thriving in fast-paced construction environments.

Required Qualifications

To succeed, bring the following expertise and traits:

• 1-3 years in construction administration, estimating support, or related field.
• Proficiency in bidding software (e.g., PlanSwift, Bluebeam) and Microsoft Office (Excel, Word, Outlook).
• Familiarity with construction regulations, EEO reporting, and subcontractor compliance.
• Exceptional organizational skills with a keen eye for detail to manage high-volume documentation.
• Strong communication abilities for resolving issues with diverse stakeholders.
• Ability to multitask in a deadline-driven setting.
• Comfortable with occasional jobsite visits for office setups.
• High school diploma required; associate's degree in business or construction management preferred.

Robert Half prioritizes candidates with a proactive mindset and construction industry knowledge for seamless integration.

Why Join Us

Partnering with Robert Half means more than a job—it's a career launchpad. Enjoy competitive pay, weekly direct deposit, and the flexibility of temporary work with extension potential. Our client's Monmouth County projects offer exposure to high-profile construction initiatives, enhancing your resume for future Administrative Assistant jobs in Tinton Falls, NJ. Benefit from Robert Half's unmatched network, training resources, and job placement support. SEO-optimized for careers in construction admin, this role is tailored for ambitious professionals in New Jersey's thriving construction sector. Apply now and elevate your career with Robert Half—where top talent meets opportunity. (Word count: 852)