About the Construction Billing Specialist Role

Join a well-established construction company through Robert Half as a Construction Billing Specialist in West Seneca, New York. This permanent, full-time position offers the chance to manage all aspects of project billing with precision and efficiency. Working closely with recruiter Jenny Bour, you'll support multiple construction projects by handling AIA billing, progress billing, schedule of values, lien waivers, and compliance documentation. Ideal for seasoned professionals with a strong construction industry background, this role ensures timely payments, resolves discrepancies, and maintains impeccable records. Located in West Seneca, NY, this opportunity combines stability with professional growth in a dynamic construction environment.

Why This Construction Billing Job Stands Out

In the competitive construction billing field, this position emphasizes expertise in AIA forms and billing cycles, setting it apart from general accounting roles. You'll contribute directly to project success by ensuring financial accuracy, which is critical for large-scale builds. Robert Half's partnership guarantees a reputable employer committed to long-term employment.

Key Responsibilities

As the Construction Billing Specialist, your daily tasks will drive the financial health of construction projects. You'll prepare and submit detailed AIA billing packages, monitor progress against schedules of values, and reconcile complex contract modifications including change orders and retainage holds.

• Prepare, review, and submit AIA billing for multiple construction projects, ensuring all line items align with approved schedules of values.
• Ensure timely and accurate progress billings in accordance with contract terms, minimizing delays in cash flow.
• Reconcile contract amounts, change orders, and retainage to maintain budget integrity across project lifecycles.
• Track payments, follow up on outstanding invoices, and resolve billing discrepancies through proactive communication.
• Coordinate with project managers, subcontractors, and accounting teams to ensure accurate documentation and seamless workflows.
• Prepare lien waivers, compliance documents, and supporting paperwork as required by contracts and regulations.
• Maintain organized digital and hard-copy billing records for audit readiness and historical reference.

Daily Impact of Your Work

Your meticulous attention will prevent costly errors, support subcontractor payments, and facilitate smooth project closeouts. This role is pivotal in the construction billing process, blending technical AIA knowledge with interpersonal coordination skills.

Required Qualifications

To excel as a Construction Billing Specialist, candidates must demonstrate proven experience in construction finance. A deep understanding of AIA billing standards is non-negotiable, alongside familiarity with lien waiver processes and compliance requirements specific to New York construction projects.

• Strong background in the construction industry with hands-on AIA billing experience.
• Solid understanding of progress billing, schedule of values, lien waivers, and compliance documentation.
• Proficiency in reconciling contracts, change orders, retainage, and invoice tracking.
• Excellent organizational skills for managing digital and physical billing archives.
• Strong communication abilities to liaise with project managers, subcontractors, and accounting staff.
• Attention to detail and problem-solving skills for resolving payment disputes efficiently.
• Prior experience in construction billing software and Microsoft Office Suite preferred.

Skills That Make You a Top Candidate

Key skills include AIA billing mastery, progress billing accuracy, lien waiver preparation, contract reconciliation, invoice management, and cross-team coordination. These competencies ensure you're equipped for the demands of high-volume construction projects in West Seneca, NY.

Why Join Us

Partnering with Robert Half, this well-established construction company offers a stable career path with a competitive salary around $55,000 annually. Enjoy full-time employment benefits, a supportive team, and the satisfaction of contributing to vital infrastructure projects. West Seneca, New York's thriving construction sector provides ample growth potential. With Jenny Bour's recruitment expertise, your transition into this role will be seamless. Embrace a position where your billing precision fuels construction success—apply today for Construction Billing Specialist careers at Robert Half.

This opportunity is perfect for Construction Biller professionals seeking permanence, challenge, and recognition in West Seneca, New York, United States. Expand your construction finance expertise while enjoying work-life balance in a reputable firm.