Construction Executive Assistant - Careers at Robert Half
Robert Half
Construction Executive Assistant - Careers at Robert Half
Job Description
About the Role
Join Robert Half's prestigious client, Robert B. Aikens & Associates, LLC, as a Construction Executive Assistant in the dynamic real estate and development sector. This full-time position is based in Birmingham, Michigan, and offers an exciting opportunity to support executive leadership in managing high-profile projects such as Village of Rochester Hills, Sakura Novi, Five & Main, and more. As a key player in this fast-paced environment, you will provide essential administrative support to the Vice Chairman and the Aikens Family Office while contributing to leasing efforts, development coordination, and seamless office operations. Ideal for organized professionals passionate about real estate, this role combines executive assistance with hands-on project support, offering growth in a collaborative team setting. With a competitive salary around $75,000, this position is perfect for those seeking stability and impact in Birmingham, MI's thriving real estate market.
Key Responsibilities
Your role will span executive support, leasing/development tasks, and general operations, ensuring smooth execution across multiple initiatives.
Executive & Administrative Support
- Deliver personalized administrative assistance to the Vice Chairman, managing calendars, travel, and correspondence.
- Handle daily tasks for the Aikens Family Office, including scheduling, document preparation, and confidential communications.
- Provide flexible support to project teams on developments like Village of Rochester Hills and Sakura Novi as needs arise.
Leasing & Development Support
- Generate detailed demographic reports using industry tools to inform leasing strategies and site evaluations.
- Design and produce professional marketing packages, brochures, and property info sheets to attract tenants.
- Liaise with architects and designers for level of detail (LOD) drawings, site plans, and customized lease plans.
- Distribute tailored marketing materials to prospective tenants and track responses.
- Organize trade show logistics, including booth setup, materials, and travel for events in Las Vegas, New York, and beyond.
General Office Operations
- Maintain organized physical and digital filing systems for projects, tenants, leasing docs, and office records.
- Order and distribute business cards, stationery, envelopes, and employee supplies efficiently.
- Track and replenish office and breakroom inventory, negotiating with suppliers as needed.
- Oversee plant/flower services and resolve any vendor issues promptly.
- Monitor shared email inboxes (info@rbaikens.com, leasing@rbaikens.com) and route inquiries effectively.
- Offer basic IT troubleshooting for staff and support tools like printers and software.
- Assist in managing corporate communications, including website updates and social media content calendars.
Required Qualifications
To excel, candidates should have 3+ years in administrative roles, preferably in real estate, construction, or development. Key skills include proficiency in MS Office, Adobe Suite for marketing materials, and data tools for demographics. Strong organizational skills, discretion with sensitive info, and proactive problem-solving are essential. A bachelor's degree in business administration or related field is preferred, along with excellent written/verbal communication. Familiarity with real estate terminology, CRM systems, and event coordination is a plus. Must be adaptable to multiple projects and comfortable in a high-energy office.
Why Join Us
Robert Half partners with top employers like Robert B. Aikens & Associates to deliver exceptional career opportunities. Enjoy a supportive culture, professional growth, and involvement in transformative real estate projects shaping Birmingham, MI, and beyond. Benefits include competitive pay ($70K-$80K), health coverage, 401(k) matching, PTO, and more. Be part of a legacy firm driving innovation in commercial development. Apply now for Construction Executive Assistant jobs in Michigan and elevate your career with Robert Half!
Locations
- Birmingham, Michigan, United States
Salary
75,000 - 75,000 USD / yearly
70,000 - 80,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive administrative supportintermediate
- Real estate leasing coordinationintermediate
- Demographic report generationintermediate
- Marketing materials creationintermediate
- Office operations managementintermediate
- File organization and maintenanceintermediate
- Vendor coordinationintermediate
- Email inbox managementintermediate
- Basic IT supportintermediate
- Social media and website updatesintermediate
Required Qualifications
- Proven experience as an Administrative Assistant in real estate or construction (experience)
- Excellent organizational and multitasking abilities (experience)
- Proficiency in Microsoft Office Suite and real estate software (experience)
- Strong communication and interpersonal skills (experience)
- Attention to detail and ability to handle confidential information (experience)
- Experience with demographic data and marketing package assembly (experience)
- Familiarity with project management tools and coordination (experience)
- Ability to work independently and in a team environment (experience)
Responsibilities
- Provide direct administrative support to the Vice Chairman of Robert B. Aikens & Associates, LLC
- Assist the Aikens Family Office with daily administrative tasks
- Support project-specific needs for developments like Village of Rochester Hills, Sakura Novi, and Five & Main
- Run demographic reports for leasing and development teams
- Create, update, and assemble marketing packages, brochures, and property information materials
- Coordinate with architects for LOD, site plans, and lease plan requests
- Prepare and distribute marketing materials and lease plans to prospective tenants
- Assist with trade show preparation and coordination in locations like Las Vegas and New York
- Maintain physical and digital files for projects, tenants, leasing, and office records
- Manage office supplies, business cards, stationery, and vendor services
- Monitor and respond to general email inboxes including info@rbaikens.com and leasing@rbaikens.com
- Provide basic IT assistance and support communication tools like website and social media
Benefits
- general: Competitive salary range of $70,000 - $80,000 annually
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off including vacation, sick days, and holidays
- general: Professional development opportunities and training programs
- general: Flexible work arrangements and supportive team environment
- general: Exposure to high-profile real estate projects and executive leadership
- general: Modern office facilities in vibrant Birmingham, MI
Tags & Categories
Answer 10 quick questions to check your fit for Construction Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Construction Executive Assistant - Careers at Robert Half
Robert Half
Construction Executive Assistant - Careers at Robert Half
Job Description
About the Role
Join Robert Half's prestigious client, Robert B. Aikens & Associates, LLC, as a Construction Executive Assistant in the dynamic real estate and development sector. This full-time position is based in Birmingham, Michigan, and offers an exciting opportunity to support executive leadership in managing high-profile projects such as Village of Rochester Hills, Sakura Novi, Five & Main, and more. As a key player in this fast-paced environment, you will provide essential administrative support to the Vice Chairman and the Aikens Family Office while contributing to leasing efforts, development coordination, and seamless office operations. Ideal for organized professionals passionate about real estate, this role combines executive assistance with hands-on project support, offering growth in a collaborative team setting. With a competitive salary around $75,000, this position is perfect for those seeking stability and impact in Birmingham, MI's thriving real estate market.
Key Responsibilities
Your role will span executive support, leasing/development tasks, and general operations, ensuring smooth execution across multiple initiatives.
Executive & Administrative Support
- Deliver personalized administrative assistance to the Vice Chairman, managing calendars, travel, and correspondence.
- Handle daily tasks for the Aikens Family Office, including scheduling, document preparation, and confidential communications.
- Provide flexible support to project teams on developments like Village of Rochester Hills and Sakura Novi as needs arise.
Leasing & Development Support
- Generate detailed demographic reports using industry tools to inform leasing strategies and site evaluations.
- Design and produce professional marketing packages, brochures, and property info sheets to attract tenants.
- Liaise with architects and designers for level of detail (LOD) drawings, site plans, and customized lease plans.
- Distribute tailored marketing materials to prospective tenants and track responses.
- Organize trade show logistics, including booth setup, materials, and travel for events in Las Vegas, New York, and beyond.
General Office Operations
- Maintain organized physical and digital filing systems for projects, tenants, leasing docs, and office records.
- Order and distribute business cards, stationery, envelopes, and employee supplies efficiently.
- Track and replenish office and breakroom inventory, negotiating with suppliers as needed.
- Oversee plant/flower services and resolve any vendor issues promptly.
- Monitor shared email inboxes (info@rbaikens.com, leasing@rbaikens.com) and route inquiries effectively.
- Offer basic IT troubleshooting for staff and support tools like printers and software.
- Assist in managing corporate communications, including website updates and social media content calendars.
Required Qualifications
To excel, candidates should have 3+ years in administrative roles, preferably in real estate, construction, or development. Key skills include proficiency in MS Office, Adobe Suite for marketing materials, and data tools for demographics. Strong organizational skills, discretion with sensitive info, and proactive problem-solving are essential. A bachelor's degree in business administration or related field is preferred, along with excellent written/verbal communication. Familiarity with real estate terminology, CRM systems, and event coordination is a plus. Must be adaptable to multiple projects and comfortable in a high-energy office.
Why Join Us
Robert Half partners with top employers like Robert B. Aikens & Associates to deliver exceptional career opportunities. Enjoy a supportive culture, professional growth, and involvement in transformative real estate projects shaping Birmingham, MI, and beyond. Benefits include competitive pay ($70K-$80K), health coverage, 401(k) matching, PTO, and more. Be part of a legacy firm driving innovation in commercial development. Apply now for Construction Executive Assistant jobs in Michigan and elevate your career with Robert Half!
Locations
- Birmingham, Michigan, United States
Salary
75,000 - 75,000 USD / yearly
70,000 - 80,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive administrative supportintermediate
- Real estate leasing coordinationintermediate
- Demographic report generationintermediate
- Marketing materials creationintermediate
- Office operations managementintermediate
- File organization and maintenanceintermediate
- Vendor coordinationintermediate
- Email inbox managementintermediate
- Basic IT supportintermediate
- Social media and website updatesintermediate
Required Qualifications
- Proven experience as an Administrative Assistant in real estate or construction (experience)
- Excellent organizational and multitasking abilities (experience)
- Proficiency in Microsoft Office Suite and real estate software (experience)
- Strong communication and interpersonal skills (experience)
- Attention to detail and ability to handle confidential information (experience)
- Experience with demographic data and marketing package assembly (experience)
- Familiarity with project management tools and coordination (experience)
- Ability to work independently and in a team environment (experience)
Responsibilities
- Provide direct administrative support to the Vice Chairman of Robert B. Aikens & Associates, LLC
- Assist the Aikens Family Office with daily administrative tasks
- Support project-specific needs for developments like Village of Rochester Hills, Sakura Novi, and Five & Main
- Run demographic reports for leasing and development teams
- Create, update, and assemble marketing packages, brochures, and property information materials
- Coordinate with architects for LOD, site plans, and lease plan requests
- Prepare and distribute marketing materials and lease plans to prospective tenants
- Assist with trade show preparation and coordination in locations like Las Vegas and New York
- Maintain physical and digital files for projects, tenants, leasing, and office records
- Manage office supplies, business cards, stationery, and vendor services
- Monitor and respond to general email inboxes including info@rbaikens.com and leasing@rbaikens.com
- Provide basic IT assistance and support communication tools like website and social media
Benefits
- general: Competitive salary range of $70,000 - $80,000 annually
- general: Comprehensive health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off including vacation, sick days, and holidays
- general: Professional development opportunities and training programs
- general: Flexible work arrangements and supportive team environment
- general: Exposure to high-profile real estate projects and executive leadership
- general: Modern office facilities in vibrant Birmingham, MI
Tags & Categories
Answer 10 quick questions to check your fit for Construction Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs