Contract Administrator - Join Robert Half in Mountain View, CA

Are you an exceptional administrative professional with a knack for organization and a passion for supporting dynamic tax teams? Robert Half is seeking a dedicated Contract Administrator (Operations Associate/Administrative Assistant) to provide critical support to our Tax and Audit teams in the heart of Silicon Valley. This full-time, on-site role in Mountain View, California, offers a competitive salary of $70,000 annually and the chance to immerse yourself in a fast-paced environment where your skills will directly impact client success and team efficiency. With comprehensive training provided, this is an ideal opportunity for detail-oriented individuals ready to excel in tax administration, document management, and client-facing responsibilities.

About the Role

As a Contract Administrator at Robert Half, you will serve as the backbone of our Tax team, handling everything from assembling tax returns to managing compliance logs and supporting special projects. Located in vibrant Mountain View, CA, this position is perfect for those who thrive in high-energy settings with tight deadlines. You'll gain hands-on experience with industry-leading tools like CCH Document and SurePrep, while contributing to process improvements that enhance tax procedures. Whether you're preparing meeting materials, coordinating travel, or interacting directly with clients, your role will be pivotal in ensuring seamless operations for our prestigious clientele. Robert Half, a leader in professional staffing, offers unparalleled opportunities for growth in the competitive Mountain View job market.

Key Responsibilities

Your day-to-day will be varied and impactful, blending administrative prowess with tax-specific tasks:

• Assemble copies of tax returns and provide assistance with IRS notices, ensuring accuracy and timeliness.
• Offer valuable input on evaluating and enhancing tax procedures to drive team efficiency.
• Prepare extensions for filing and assist in tax return preparation, mastering e-Filing processes.
• Manage tax team deadlines and track open projects via e-work paper control logs.
• Oversee client document processes, including scanning tax returns and uploading to CCH Document and SurePrep systems.
• Prepare professional materials for prospect and client meetings, such as folders and proposals.
• Maintain up-to-date client and entity organizational charts for compliance and reference.
• Handle maintenance of PTIN and CAF numbers, and order annual tax guides as needed.
• Deliver general support to Tax and Audit teams, covering calendars, travel arrangements, expense reports, time and attendance tracking, client billing, and special projects.
• Engage in client interactions, including signing and notarizing documents, which may involve travel to client homes or offices.
• Maintain critical compliance logs for officer and manager designations across clients.
• Coordinate travel arrangements upon request, ensuring smooth logistics.

These responsibilities highlight the multifaceted nature of the role, demanding strong multitasking and adaptability in a full-time, on-site capacity.

Required Qualifications

To succeed, you'll bring:

• A Bachelor’s degree as a foundational requirement.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook for efficient daily operations.
• Exceptional organizational, time management, and customer service skills to juggle multiple priorities.
• A detail-oriented mindset paired with analytical and problem-solving abilities.
• Superior verbal and written communication skills for professional client interactions.
• The capacity to multitask in a fast-paced environment with tight deadlines.
• Demonstrated high level of professionalism at all times.
• Notary public certification is preferred but not required—we'll support you in obtaining it if needed.

Experience in tax, administrative, or legal support is a plus, but our team will teach you everything needed to excel.

Why Join Us at Robert Half?

Robert Half stands out in the Mountain View, CA job market by offering not just a job, but a career launchpad. Enjoy a disclosed salary of $70,000 yearly, full-time on-site stability, and extensive benefits including health insurance, 401(k) matching, paid time off, and professional development. Work with top-tier Tax and Audit teams, gain exposure to innovative tools, and build a network in Silicon Valley. Our commitment to your growth means hands-on training, mentorship, and pathways to advancement. SEO-optimized for 'Contract Administrator jobs Mountain View CA' and 'Robert Half careers,' this role is your gateway to thriving in administrative excellence. Apply today and elevate your career with a trusted industry leader!

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