About the Role

Join Robert Half in supporting a global leader in apparel and design as their Contracts Administrator in Jersey City, New Jersey. This pivotal full-time position focuses on managing the licensing portfolio by ensuring contractual obligations are captured, managed, and executed flawlessly across enterprise systems. As the go-to expert in contract lifecycle management (CLM), you will drive compliance, mitigate risks, and optimize royalty structures for brands worldwide. Ideal for professionals passionate about intellectual property law, licensing agreements, and royalty compliance, this role offers stability and growth in a dynamic industry.

Robert Half specializes in placing top talent in Contracts Administrator roles across New Jersey, and this opportunity stands out for its emphasis on cutting-edge contract management platforms, audit negotiation, and cross-functional collaboration. With Jersey City's thriving business district just across from Manhattan, enjoy proximity to major financial hubs while working for an innovative apparel powerhouse.

Key Responsibilities

Contract Lifecycle Management

• Serve as the primary administrator and subject matter expert (SME) for the company's advanced licensing and royalties contract management platform.
• Draft, review, negotiate, and maintain licensing agreements, amendments, and renewals in close partnership with Licensing, Legal, and Finance teams.
• Ensure all contracts are precisely captured, tagged, and categorized within the system, incorporating critical metadata such as licensor details, brand territories, product categories, royalty structures, and approval workflows.
• Oversee version control, clause tracking, and comprehensive audit trail maintenance to support transparency and accountability.
• Build and nurture relationships with key stakeholders to enable effective decision-making and proactive risk management within the licensing framework.

Licensing & Royalty Compliance

• Interpret intricate contractual terms and obligations, including minimum guarantees, tiered royalty rates, payment caps, audit rights, and pre-approval conditions.
• Identify potential business risks tied to contract performance and implement mitigation strategies.
• Proactively monitor contractual milestones like reporting deadlines, renewals, minimum ad spend, and geographic restrictions.
• Facilitate enterprise-wide compliance through customized checklists and obligation summaries distributed to departments.
• Coordinate with Finance and ERP teams to synchronize contract terms with royalty calculations and payment schedules.

System Administration & Process Ownership

• Lead daily administration of the royalties platform, managing user provisioning, role-based access controls, and escalation protocols.
• Configure automated alerts and notifications for critical events such as renewals and obligation thresholds.
• Collaborate with IT and Operations for seamless integrations with ERP and PLM systems, ensuring robust data flow and real-time reporting.
• Support legacy contract migrations via data ingestion, validation, and reviews of OCR/NLP extraction accuracy.

Governance, Risk & Reporting

• Maintain detailed audit trails for all contract actions, modifications, and approvals.
• Provide documentation and evidence during internal/external audits to demonstrate compliance excellence.
• Generate insightful royalty and compliance reports for licensors, brand managers, and C-suite executives.
• Drive continuous improvement by pinpointing process gaps and recommending workflow, system, or policy enhancements.

Required Qualifications

To excel as Contracts Administrator at this global apparel leader, bring 5+ years in contract administration, preferably in licensing, IP, or royalties. Key qualifications include deep knowledge of intellectual property law, royalty structures, and compliance frameworks. Proficiency in CLM platforms (e.g., Conga, DocuSign CLM) and ERP systems is essential. Strong analytical skills for audit negotiation and risk assessment, plus excellent communication for stakeholder management. A bachelor's in Business Administration, Legal Studies, Finance, or equivalent, with paralegal certification a plus. Jersey City, NJ candidates or those willing to relocate preferred.

Why Join Us

Robert Half offers unmatched support in your career journey, placing you with a forward-thinking employer boasting competitive $70,000 salary, full benefits, and growth potential. Enjoy Jersey City's vibrant lifestyle, professional development, and the prestige of contributing to global apparel innovation. Apply now for Contracts Administrator jobs in New Jersey through Robert Half – your path to excellence in licensing and compliance awaits!