About the Design Studio Coordinator Role

Are you an organizational powerhouse with a knack for multitasking in a fast-paced creative environment? Robert Half is seeking a dedicated Design Studio Coordinator to join our dynamic team in Byron Center, Michigan. This full-time position is the backbone of our design studio operations, ensuring seamless administrative support, exceptional client experiences, and efficient daily workflows. As a Design Studio Coordinator, you'll be the friendly face of our showroom, managing everything from scheduling client appointments to maintaining an immaculate presentation space. If you excel in customer service, thrive on keeping things running smoothly, and have a passion for supporting creative professionals, this role offers the perfect blend of challenge and reward.

Located in the heart of Byron Center, MI, our design studio serves a vibrant community of clients seeking innovative design solutions. Robert Half, a leader in professional staffing and consulting, values team players who bring energy and precision to every task. This position reports directly to the studio manager and offers ample opportunities for growth within our organization. With a competitive salary starting at $50,000 and a supportive work culture, you'll contribute to high-impact projects while building a rewarding career in administrative coordination.

Key Responsibilities

Administrative and Operational Oversight

At the core of this role is overseeing daily administrative operations to keep the design studio humming efficiently. You'll manage scheduling for appointments and meetings, coordinating effortlessly with clients, designers, and internal teams to prevent overlaps and maximize productivity. Expect to handle receptionist duties such as greeting visitors with a warm welcome, fielding phone calls professionally, and responding to inquiries promptly via email or in person.

Showroom and Inventory Management

Maintaining the cleanliness and organization of the showroom is crucial for creating a welcoming, professional atmosphere that impresses every visitor. You'll also monitor inventory levels for supplies, office materials, and studio essentials, placing orders proactively to avoid disruptions. Data accuracy is paramount— you'll input and manage information in company systems, ensuring all records support smooth processes from client onboarding to project tracking.

Support and Collaboration

Collaboration is key: work closely with team members to address client needs and deliver seamless experiences. Assist in preparing detailed reports and documentation for internal reviews or external submissions. Embrace innovation by supporting the rollout of new processes or tools that enhance studio efficiency. Every task, big or small, must be completed timely and thoroughly, embodying the high standards Robert Half upholds.

Required Qualifications

To succeed as our Design Studio Coordinator, bring a high school diploma or equivalent (associate's degree in business administration or related field preferred) and at least 2 years of experience in administrative, receptionist, or customer service roles. Proficiency in Microsoft Office Suite, including Excel for data management and Outlook for scheduling, is essential. Demonstrate exceptional organizational skills, the ability to multitask in a dynamic environment, and strong verbal/written communication abilities.

A customer-focused mindset, attention to detail, and comfort with inventory tracking are must-haves. Physical ability to maintain showroom tidiness and lift light supplies is required. Prior experience in a design, retail, or creative studio setting is a plus, as is familiarity with CRM systems or design software. Robert Half prioritizes candidates who are reliable, proactive, and passionate about creating positive experiences. Background check required.

Why Join Us at Robert Half?

Joining Robert Half means more than just a job—it's a gateway to a thriving career in a company renowned for its commitment to employee success. Enjoy a competitive salary of $50,000-$60,000 based on experience, plus comprehensive benefits like health insurance, 401(k) matching, and generous PTO. Our Byron Center location offers a modern workspace with cutting-edge tools, fostering creativity and collaboration.

Robert Half invests in your growth through ongoing training, mentorship, and clear paths for advancement into senior coordinator or management roles. Be part of a culture that values work-life balance, innovation, and community impact. In Byron Center, Michigan, you'll contribute to local design projects while enjoying the area's charm—proximity to Grand Rapids, excellent schools, and outdoor recreation. Apply today to elevate your career with Robert Half and make a tangible difference in our design studio's success. We can't wait to welcome you to the team!