About the Document Administration Coordinator Role

Join Robert Half as a Document Administration Coordinator in the vibrant city of Mountlake Terrace, Washington. This exciting contract position offers a hybrid work arrangement, blending remote flexibility with occasional onsite collaboration. If you thrive in managing corporate documents, ensuring data accuracy, and overseeing procurement functions, this role is your chance to shine. Robert Half, a leader in professional staffing, seeks a detail-oriented professional to maintain our document library, handle version control, and support seamless operations. With a competitive rate of $23 per hour, this position provides stability and growth potential in a dynamic environment. Ideal for organized individuals passionate about document management jobs in Mountlake Terrace, WA, this role emphasizes independence, precision, and teamwork.

Why Document Management Matters Here

In today's fast-paced business world, accurate document administration is crucial for compliance, efficiency, and decision-making. As our Document Administration Coordinator, you'll play a pivotal role in keeping information accessible and reliable, directly impacting our procurement and operational success. Located in Mountlake Terrace, part of the greater Seattle area, this hybrid role offers the best of both worlds: professional growth with work-life balance.

Key Responsibilities

Your day-to-day will be diverse and impactful. Here's what you'll tackle:

• Maintain and update the corporate document library, meticulously archiving older versions of both active and inactive documents to preserve institutional knowledge.
• Manage linked content across internal and external websites, ensuring every link is accurate, up-to-date, and user-friendly for maximum accessibility.
• Collect, input, and maintain critical document information in specialized databases, safeguarding data integrity.
• Execute comprehensive data maintenance tasks, routinely auditing information for reliability and consistency.
• Coordinate document approvals and enforce version control processes, adhering strictly to company standards and best practices.
• Oversee procurement activities for print and mail functions, from ordering to timely execution, optimizing vendor relationships.
• Collaborate seamlessly with cross-functional team members to deliver document-related projects on time and within scope.
• Champion compliance with rigorous quality assurance standards throughout all document management workflows.
• Masterfully organize and prioritize multiple tasks, consistently meeting deadlines without sacrificing accuracy.
• Leverage Microsoft Office suite (Word, Excel, Outlook) and database systems for streamlined project coordination and precise data entry.

These responsibilities make this one of the most rewarding document administration coordinator jobs in Mountlake Terrace, WA, perfect for SEO-savvy professionals seeking procurement coordinator roles or data entry specialist positions.

Required Qualifications

To excel, bring these qualifications to the table:

• Proven expertise in document management systems, archiving, and version control.
• Strong organizational skills with a knack for prioritizing tasks under pressure.
• Advanced proficiency in Microsoft Office tools and experience with database management software.
• Hands-on experience overseeing procurement, particularly print and mail operations.
• Demonstrated ability to work independently while thriving in collaborative settings.
• Exceptional attention to detail for maintaining data accuracy and compliance.
• Track record of meeting deadlines in fast-paced environments.
• Comfortable with hybrid work, including occasional onsite visits in Mountlake Terrace, Washington, United States.
• Familiarity with quality assurance protocols in administrative roles.

Prior experience in administrative coordination, records management, or similar roles is highly desirable. If you're searching for contract jobs near me in Washington state, this opportunity aligns perfectly with skills in data administration, office coordination, and more.

Why Join Us at Robert Half?

Robert Half offers unparalleled benefits for contract talent. Enjoy a competitive $23/hour pay rate, translating to strong annual earnings based on full-time hours. Our hybrid model promotes flexibility, while working with a prestigious firm opens doors to long-term opportunities. Benefit from professional development, a supportive team culture, and exposure to cutting-edge tools in document management and procurement. Nestled in Mountlake Terrace, WA, you'll contribute to meaningful projects in a scenic Pacific Northwest location. Join us to advance your career in document administration, procurement coordination, and beyond. Apply now for this top-tier Document Administration Coordinator role and elevate your professional journey with Robert Half!

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