About the Document Management Specialist Role at Robert Half

Join Robert Half as a Document Management Specialist in the heart of Richmond, Virginia, where precision meets opportunity in the dynamic world of accounting and finance. At Robert Half, a global leader in professional staffing and consulting services, we are seeking a meticulous professional to ensure the accuracy, compliance, and efficiency of legal and financial documents. This full-time position offers a competitive salary starting at $50,000 annually, with room for growth based on experience. If you thrive in environments requiring a keen eye for detail, strong organizational skills, and expertise in financial systems like Microsoft Excel, Oracle, QuickBooks, and SAP, this role is your gateway to a rewarding career.

Richmond, VA, known for its rich history, vibrant business community, and strategic location along the James River, provides an ideal backdrop for professionals in finance and document management. As a Document Management Specialist, you'll play a pivotal role in maintaining the integrity of critical financial records, supporting legal teams, and streamlining workflows that drive business success. Robert Half values innovation, accuracy, and collaboration, making this position perfect for those passionate about accounting principles and document precision.

Key Responsibilities

• Review and analyze legal and financial documents for accuracy, completeness, and regulatory compliance, identifying discrepancies that could impact business operations.
• Proofread and edit comments from legal and accounting professionals, ensuring clarity, grammatical precision, and adherence to industry standards.
• Perform detailed account reconciliations, verifying financial data across multiple ledgers to maintain balance and fiscal health.
• Efficiently manage accounts payable (AP) and accounts receivable (AR) processes, from invoice receipt to payment processing.
• Handle all billing tasks, including generating invoices, tracking payments, and resolving discrepancies promptly.
• Enter and maintain accurate financial data into enterprise systems, minimizing errors through rigorous data validation.
• Process incoming invoices with unwavering attention to detail, ensuring timely approvals and payments to optimize cash flow.
• Leverage advanced tools such as Microsoft Excel for data analysis, Oracle and SAP for ERP management, and QuickBooks for bookkeeping to enhance record-keeping efficiency.
• Collaborate cross-functionally with team members, legal experts, and finance leaders to optimize document management workflows and implement process improvements.

Required Qualifications for Success

To excel as a Document Management Specialist at Robert Half in Richmond, Virginia, candidates must bring a solid foundation in accounting and finance, coupled with exceptional organizational prowess. Ideal applicants demonstrate:

• A bachelor's degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
• 2+ years of hands-on experience in document management, accounts payable/receivable, or financial analysis.
• Proficiency in key software tools including Microsoft Excel (advanced functions like VLOOKUP, pivot tables), Oracle, QuickBooks, and SAP.
• Proven ability to perform account reconciliations and ensure compliance with GAAP and legal standards.
• Outstanding attention to detail, with a track record of proofreading complex legal and financial documents.
• Strong communication skills for collaborating with diverse teams.
• Familiarity with billing cycles, invoice processing, and financial data entry best practices.

We prioritize candidates who are proactive problem-solvers, capable of thriving in fast-paced environments while upholding the highest standards of accuracy and confidentiality.

Why Join Robert Half in Richmond, VA?

Robert Half offers more than just a job—it's a launchpad for your professional journey. Enjoy a competitive salary range of $50,000 - $60,000, comprehensive benefits including health insurance, 401(k) matching, generous PTO, and ongoing training. Our Richmond office fosters a supportive culture with flexible scheduling, career advancement paths, and access to top-tier clients in finance, legal, and beyond. Be part of a team that's redefining staffing excellence while contributing to Richmond's thriving economy. SEO keywords: Document Management Specialist jobs Richmond VA, Accounting Finance careers, AP AR specialist, financial document review, Robert Half employment opportunities.

With over 70 years of experience, Robert Half connects talented professionals like you with meaningful roles. Apply today and elevate your career in document management! (Word count: 812)