About the Event Coordinator Role at Robert Half

Join Robert Half's dynamic team as an Event Coordinator in the heart of New York, New York, United States. This exciting long-term contract position offers you the chance to play a pivotal role in orchestrating a prestigious large-scale National Conference. As an Event Coordinator, you will be the driving force behind seamless event preparation, from registration launches to on-site execution. Robert Half, a global leader in professional staffing, seeks detail-oriented professionals passionate about event management to ensure every aspect of this high-profile event exceeds expectations. If you thrive in fast-paced environments and excel at stakeholder coordination, this role is your opportunity to shine in New York City's vibrant event scene.

Event coordinators are in high demand, especially for national conferences that draw thousands of attendees, sponsors, and exhibitors. In this position, you'll leverage your expertise in event logistics to create memorable experiences while gaining invaluable experience with industry-standard tools like IMIS. Whether you're handling attendee inquiries or troubleshooting exhibitor setups, your contributions will directly impact the event's success. Robert Half values innovation and efficiency, providing the perfect platform for career growth in event planning careers.

Why This Role Stands Out

This isn't just any event coordination job—it's your gateway to working on a national-scale conference in iconic New York, NY. With Robert Half's reputation for excellence, you'll collaborate with top-tier professionals and build a network that propels your career forward. Perfect for seasoned event planners or those with registration management experience looking to elevate their skills.

Key Responsibilities

As our Event Coordinator, your days will be filled with high-impact tasks essential to event success. You'll oversee every detail from pre-event planning to post-event wrap-up, ensuring nothing falls through the cracks.

• Oversee event registration: Launch and manage the registration process using IMIS or similar platforms, guaranteeing accuracy, efficiency, and a user-friendly experience for all participants.
• Attendee support: Respond promptly to inquiries, providing clear, professional information to enhance satisfaction and resolve concerns swiftly.
• Exhibitor coordination: Partner with exhibitors to answer questions, ensure guideline compliance, and facilitate smooth setups for maximum impact.
• Sponsor liaison: Serve as the go-to contact for sponsors, fostering strong relationships through proactive communication and need fulfillment.
• Progress tracking: Monitor event timelines, identify potential issues early, and implement solutions to keep everything on track.
• Team collaboration: Work closely with internal teams to align on preparations, leveraging Microsoft Teams for real-time updates.
• Materials preparation: Create and distribute professional event documents using Microsoft Word and complementary tools.
• On-site execution: Provide hands-on support during the event, managing check-ins, assisting guests, and handling any last-minute challenges with poise.

Required Qualifications

To excel in this Event Coordinator role, you need a blend of technical savvy, interpersonal skills, and event industry experience. Robert Half is seeking candidates who can hit the ground running on this national conference project.

• Proven experience in event coordination, preferably with large-scale conferences or national events.
• Hands-on proficiency with IMIS, CVENT, or comparable event management software for registration and data handling.
• Strong organizational skills with a track record of managing multiple stakeholders including sponsors, exhibitors, and attendees.
• Excellent communication abilities, both written and verbal, for inquiry resolution and liaison duties.
• Competency in Microsoft Office Suite, particularly Word for materials creation and Teams for collaboration.
• Ability to thrive in high-pressure environments, with quick problem-solving for on-site support.
• Prior experience tracking project progress and mitigating risks in event planning.
• Availability for on-site presence in New York, NY during key event phases.
• Bonus: Familiarity with New York event venues and logistics.

Candidates with 2+ years in event roles will be prioritized, but enthusiastic professionals with relevant skills are encouraged to apply. SEO-optimized keywords like 'event coordinator New York,' 'national conference jobs,' and 'IMIS event management' highlight the specialized nature of this opportunity.

Why Join Us at Robert Half

Robert Half offers more than a job—it's a launchpad for your event management career. Enjoy competitive pay reflecting New York market rates, flexible long-term contract terms, and the prestige of contributing to major national events. Our supportive culture emphasizes work-life balance, professional growth, and access to cutting-edge tools. Build your resume with high-visibility projects, network with industry leaders, and position yourself for permanent roles in event planning. In bustling New York City, this role combines excitement, challenge, and reward. Apply today to become part of Robert Half's winning team and make your mark on unforgettable events! (Word count: 852)