Executive Admin Support - Careers at Robert Half
Robert Half
Executive Admin Support - Careers at Robert Half
Job Description
Executive Admin Support Opportunity at Robert Half in Los Angeles, CA
Robert Half is excited to partner with a premier organization in Los Angeles, California to find a talented Executive Admin Support professional for a temporary assignment. This role offers the chance to support two high-level executives in a dynamic environment, providing comprehensive administrative assistance while honing your skills in executive support, calendar management, and project coordination. With a competitive rate of $26 per hour, this position is ideal for experienced admins seeking flexibility and exposure to top-tier business operations in the heart of Los Angeles.
About the Role
As an Executive Admin Support temp, you will be the organizational backbone for two busy executives, ensuring seamless daily operations. This position demands a proactive, detail-oriented professional who thrives in fast-paced settings. You'll handle everything from scheduling and correspondence to special project support and travel arrangements. Perfect for career admins looking to build their resume with prestigious Los Angeles firms through Robert Half's renowned staffing network. Gain hands-on experience in confidential file management, meeting facilitation, and executive-level communication while enjoying the vibrant professional scene of LA.
Key Responsibilities
Core Administrative Duties
Your primary role involves managing the executives' offices: answering phones, maintaining organized filing systems, preparing documents, composing correspondence and announcements, greeting visitors, handling faxes, and expediting mail. You'll update and manage appointment calendars and departmental task lists, acquiring necessary documents and information to keep executives productive.
Project and Meeting Support
Coordinate special projects, including research, spreadsheet development, and presentation design. Assist with meetings by drafting agendas, copying and distributing materials, correspondence, and taking detailed minutes. Maintain tickler files for corporate timelines and provide backup for the executive suite and outgoing mail as needed.
Travel and Scheduling Expertise
Make arrangements for courses, events, and travel, ensuring all logistics are handled efficiently. Further develop filing systems for optimal efficiency and handle other duties as assigned to support executive success.
Required Qualifications
Experience and Skills
Candidates should have proven experience in executive administrative support, particularly for multiple leaders. Key skills include calendar and schedule management, confidential file handling, correspondence composition, Microsoft Office proficiency (Excel for spreadsheets, PowerPoint for presentations), research abilities, and travel coordination. Strong organizational skills, attention to detail, and discretion with sensitive information are essential.
Professional Attributes
We're seeking proactive individuals with excellent communication, problem-solving, and multitasking abilities. Temp experience is a plus, along with familiarity with tools like Outlook or Google Workspace. A bachelor's degree or equivalent experience in administration is preferred. Must be adaptable to a dynamic LA work environment.
Why Join Us
Partnering with Robert Half means more than just a job—it's a gateway to career growth in Los Angeles' competitive job market. Enjoy competitive pay, flexible scheduling, and the backing of a leading staffing firm with deep industry connections. This role builds valuable executive support experience, potentially leading to long-term opportunities. Benefit from our training resources, weekly pay, and a supportive recruiter team dedicated to your success. Join Robert Half's network of top talent and elevate your admin career in sunny Southern California. Apply today for this Executive Admin Support role and take the next step in your professional journey!
Total word count: 728
Locations
- Los Angeles, California, United States
Salary
52,000 - 61,120 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Administrative Supportintermediate
- Calendar Managementintermediate
- Schedule Coordinationintermediate
- Confidential File Managementintermediate
- Correspondence Compositionintermediate
- Meeting Preparation and Minutesintermediate
- Travel Arrangementsintermediate
- Spreadsheet Developmentintermediate
- Presentation Designintermediate
- Filing System Organizationintermediate
Required Qualifications
- Proven experience in executive administrative support for multiple executives (experience)
- Strong organizational and time management skills (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) (experience)
- Excellent written and verbal communication skills (experience)
- Ability to handle confidential information with discretion (experience)
- Experience with calendar management tools (e.g., Outlook, Google Calendar) (experience)
- Strong research and documentation skills (experience)
- Familiarity with travel booking systems (experience)
- Attention to detail and problem-solving abilities (experience)
- Temp or contract work experience preferred (experience)
Responsibilities
- Oversee and perform all administrative functions for two executives including phone coverage, filing, document preparation, and correspondence
- Compose routine correspondence, announcements, and memoranda
- Create and maintain confidential corporate files and timekeeping records
- Manage executives' daily work schedules, calendars, and departmental task lists
- Coordinate special projects including research, spreadsheet creation, and presentation design
- Assist with meeting preparation: draft agendas, copy and distribute materials, and record minutes
- Arrange travel, courses, and events
- Maintain and improve filing systems for efficiency
- Manage tickler files for corporate timelines and provide backup support for executive suite
- Handle expedited mail, faxing, visitor reception, and other duties as assigned
Benefits
- general: Competitive hourly pay at $26/hour through Robert Half
- general: Flexible temporary assignment with potential for extension
- general: Weekly paychecks and direct deposit
- general: Access to Robert Half's professional development resources
- general: Networking opportunities within top Los Angeles companies
- general: Support from dedicated Robert Half recruitment team
- general: Opportunity to gain experience with high-level executives
- general: Pathway to potential permanent roles through client companies
Tags & Categories
Answer 10 quick questions to check your fit for Executive Admin Support - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Executive Admin Support - Careers at Robert Half
Robert Half
Executive Admin Support - Careers at Robert Half
Job Description
Executive Admin Support Opportunity at Robert Half in Los Angeles, CA
Robert Half is excited to partner with a premier organization in Los Angeles, California to find a talented Executive Admin Support professional for a temporary assignment. This role offers the chance to support two high-level executives in a dynamic environment, providing comprehensive administrative assistance while honing your skills in executive support, calendar management, and project coordination. With a competitive rate of $26 per hour, this position is ideal for experienced admins seeking flexibility and exposure to top-tier business operations in the heart of Los Angeles.
About the Role
As an Executive Admin Support temp, you will be the organizational backbone for two busy executives, ensuring seamless daily operations. This position demands a proactive, detail-oriented professional who thrives in fast-paced settings. You'll handle everything from scheduling and correspondence to special project support and travel arrangements. Perfect for career admins looking to build their resume with prestigious Los Angeles firms through Robert Half's renowned staffing network. Gain hands-on experience in confidential file management, meeting facilitation, and executive-level communication while enjoying the vibrant professional scene of LA.
Key Responsibilities
Core Administrative Duties
Your primary role involves managing the executives' offices: answering phones, maintaining organized filing systems, preparing documents, composing correspondence and announcements, greeting visitors, handling faxes, and expediting mail. You'll update and manage appointment calendars and departmental task lists, acquiring necessary documents and information to keep executives productive.
Project and Meeting Support
Coordinate special projects, including research, spreadsheet development, and presentation design. Assist with meetings by drafting agendas, copying and distributing materials, correspondence, and taking detailed minutes. Maintain tickler files for corporate timelines and provide backup for the executive suite and outgoing mail as needed.
Travel and Scheduling Expertise
Make arrangements for courses, events, and travel, ensuring all logistics are handled efficiently. Further develop filing systems for optimal efficiency and handle other duties as assigned to support executive success.
Required Qualifications
Experience and Skills
Candidates should have proven experience in executive administrative support, particularly for multiple leaders. Key skills include calendar and schedule management, confidential file handling, correspondence composition, Microsoft Office proficiency (Excel for spreadsheets, PowerPoint for presentations), research abilities, and travel coordination. Strong organizational skills, attention to detail, and discretion with sensitive information are essential.
Professional Attributes
We're seeking proactive individuals with excellent communication, problem-solving, and multitasking abilities. Temp experience is a plus, along with familiarity with tools like Outlook or Google Workspace. A bachelor's degree or equivalent experience in administration is preferred. Must be adaptable to a dynamic LA work environment.
Why Join Us
Partnering with Robert Half means more than just a job—it's a gateway to career growth in Los Angeles' competitive job market. Enjoy competitive pay, flexible scheduling, and the backing of a leading staffing firm with deep industry connections. This role builds valuable executive support experience, potentially leading to long-term opportunities. Benefit from our training resources, weekly pay, and a supportive recruiter team dedicated to your success. Join Robert Half's network of top talent and elevate your admin career in sunny Southern California. Apply today for this Executive Admin Support role and take the next step in your professional journey!
Total word count: 728
Locations
- Los Angeles, California, United States
Salary
52,000 - 61,120 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Administrative Supportintermediate
- Calendar Managementintermediate
- Schedule Coordinationintermediate
- Confidential File Managementintermediate
- Correspondence Compositionintermediate
- Meeting Preparation and Minutesintermediate
- Travel Arrangementsintermediate
- Spreadsheet Developmentintermediate
- Presentation Designintermediate
- Filing System Organizationintermediate
Required Qualifications
- Proven experience in executive administrative support for multiple executives (experience)
- Strong organizational and time management skills (experience)
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) (experience)
- Excellent written and verbal communication skills (experience)
- Ability to handle confidential information with discretion (experience)
- Experience with calendar management tools (e.g., Outlook, Google Calendar) (experience)
- Strong research and documentation skills (experience)
- Familiarity with travel booking systems (experience)
- Attention to detail and problem-solving abilities (experience)
- Temp or contract work experience preferred (experience)
Responsibilities
- Oversee and perform all administrative functions for two executives including phone coverage, filing, document preparation, and correspondence
- Compose routine correspondence, announcements, and memoranda
- Create and maintain confidential corporate files and timekeeping records
- Manage executives' daily work schedules, calendars, and departmental task lists
- Coordinate special projects including research, spreadsheet creation, and presentation design
- Assist with meeting preparation: draft agendas, copy and distribute materials, and record minutes
- Arrange travel, courses, and events
- Maintain and improve filing systems for efficiency
- Manage tickler files for corporate timelines and provide backup support for executive suite
- Handle expedited mail, faxing, visitor reception, and other duties as assigned
Benefits
- general: Competitive hourly pay at $26/hour through Robert Half
- general: Flexible temporary assignment with potential for extension
- general: Weekly paychecks and direct deposit
- general: Access to Robert Half's professional development resources
- general: Networking opportunities within top Los Angeles companies
- general: Support from dedicated Robert Half recruitment team
- general: Opportunity to gain experience with high-level executives
- general: Pathway to potential permanent roles through client companies
Tags & Categories
Answer 10 quick questions to check your fit for Executive Admin Support - Careers at Robert Half @ Robert Half.
Related Books and Jobs