Executive Assistant - Careers at Robert Half
Robert Half
Executive Assistant - Careers at Robert Half
Job Description
Executive Assistant Opportunity in Des Moines, IA - Join Robert Half Today!
Are you a highly organized professional with a knack for executive support and office management? Robert Half is seeking a talented Executive Assistant to provide top-tier administrative support to senior executives in our dynamic Des Moines, Iowa office. This full-time role offers a competitive salary around $65,000, with room for growth in a company that values innovation, employee appreciation, and core principles. If you're searching for Executive Assistant jobs in Des Moines, IA, this position combines high-level responsibilities with a supportive environment perfect for career advancement.
About the Role
As an Executive Assistant at Robert Half, you will be the backbone of our executive team, ensuring seamless operations and high efficiency. Located in the heart of Des Moines, Iowa, this role demands a detail-oriented individual who thrives in fast-paced settings. You'll handle everything from complex calendar management to international travel coordination, all while maintaining the utmost confidentiality. This is more than an administrative job—it's a strategic partnership that allows you to contribute to special projects, event planning, and inter-departmental communications. With Robert Half's reputation as a leader in staffing and professional services, you'll gain exposure to cutting-edge practices and networking opportunities in the Des Moines business community.
Key Responsibilities
Your day-to-day will be varied and impactful. Key duties include:
- Managing complex executive calendars, prioritizing appointments, meetings, and resolving scheduling conflicts efficiently.
- Coordinating comprehensive domestic and international travel arrangements, from bookings and itineraries to expense tracking.
- Overseeing daily office operations such as supply ordering, mail handling, and facilitating smooth communications with clients, vendors, and internal teams.
- Planning and executing company events, complete with post-event evaluations and follow-ups to ensure success.
- Preparing accurate expense reports in full compliance with company policies and financial guidelines.
- Supporting special projects through in-depth research, data compilation, and creation of detailed executive summaries.
- Maintaining organized, secure physical and digital records for confidential information.
- Screening calls and visitors professionally, escalating priority items to executives promptly.
- Preparing for meetings by developing agendas, distributing materials, taking precise minutes, and driving action items to completion.
These responsibilities highlight the need for a proactive Executive Assistant who can anticipate needs and deliver results in a high-stakes environment.
Required Qualifications
To excel in this Executive Assistant position, candidates should possess:
- Exceptional organizational skills and the ability to juggle multiple priorities without missing details.
- Proven experience managing sensitive information with complete discretion and professionalism.
- Strong communication skills, both written and verbal, for interacting with executives, clients, and vendors.
- Familiarity with office software like Microsoft Office, Google Workspace, and calendar tools such as Outlook.
- At least 3-5 years in an administrative, executive support, or office management role.
- Ability to conduct research and compile data for special projects.
- Experience with travel booking platforms and expense management systems.
- A bachelor's degree in business administration or a related field is preferred, though equivalent experience is valued.
Des Moines, IA job seekers with a passion for efficiency and executive support will find this role rewarding. SEO keywords like 'Executive Assistant Des Moines,' 'administrative jobs Iowa,' and 'travel coordinator careers' align perfectly with this opportunity.
Why Join Us at Robert Half?
Robert Half isn't just a workplace—it's a launchpad for your career. We pride ourselves on an innovative culture that lives by our core values of integrity, collaboration, and excellence. Employees are genuinely appreciated through recognition programs, team-building events, and performance incentives. Growth opportunities abound, with training programs, mentorship, and clear paths to senior roles. Enjoy perks like flexible scheduling, health benefits, 401(k) matching, paid time off, and more. In Des Moines, Iowa, join a team that's invested in your success. Don't miss this chance—apply for the Executive Assistant role today and elevate your career with Robert Half!
Total word count: 728
Locations
- Des Moines, Iowa, United States
Salary
65,000 - 65,000 USD / yearly
60,000 - 75,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Calendar Managementintermediate
- Travel Coordinationintermediate
- Office Operations Managementintermediate
- Confidential Information Handlingintermediate
- Event Planning and Coordinationintermediate
- Expense Report Preparationintermediate
- Meeting Scheduling and Minute-Takingintermediate
- Research and Data Compilationintermediate
- Records and File Organizationintermediate
- Communication and Screeningintermediate
Required Qualifications
- Exceptional organizational skills with proven ability to manage multiple priorities (experience)
- Strong proficiency in handling sensitive and confidential information with discretion (experience)
- Excellent written and verbal communication skills (experience)
- Proactive problem-solving approach and attention to detail (experience)
- Experience in executive support, office management, or administrative roles (experience)
- Proficiency in Microsoft Office Suite and calendar management tools (experience)
- Ability to coordinate domestic and international travel arrangements (experience)
- Bachelor's degree preferred or equivalent professional experience (experience)
Responsibilities
- Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors
- Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event
- Prepare and submit accurate expense reports while maintaining compliance with company policies
- Assist with special projects by conducting research, compiling data, and preparing detailed summaries
- Organize and maintain confidential records and files in both physical and digital formats
- Handle sensitive information with professionalism and discretion at all times
- Screen incoming calls and visitors, directing high-priority matters to the appropriate executive
- Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed
- Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements
- Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management
Benefits
- general: Innovative company culture that truly lives by its core values
- general: Ample growth opportunities and career advancement paths
- general: Recognition and appreciation for employee contributions
- general: Competitive salary and comprehensive benefits package
- general: Many additional perks including professional development
- general: Supportive team environment focused on work-life balance
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Executive Assistant - Careers at Robert Half
Robert Half
Executive Assistant - Careers at Robert Half
Job Description
Executive Assistant Opportunity in Des Moines, IA - Join Robert Half Today!
Are you a highly organized professional with a knack for executive support and office management? Robert Half is seeking a talented Executive Assistant to provide top-tier administrative support to senior executives in our dynamic Des Moines, Iowa office. This full-time role offers a competitive salary around $65,000, with room for growth in a company that values innovation, employee appreciation, and core principles. If you're searching for Executive Assistant jobs in Des Moines, IA, this position combines high-level responsibilities with a supportive environment perfect for career advancement.
About the Role
As an Executive Assistant at Robert Half, you will be the backbone of our executive team, ensuring seamless operations and high efficiency. Located in the heart of Des Moines, Iowa, this role demands a detail-oriented individual who thrives in fast-paced settings. You'll handle everything from complex calendar management to international travel coordination, all while maintaining the utmost confidentiality. This is more than an administrative job—it's a strategic partnership that allows you to contribute to special projects, event planning, and inter-departmental communications. With Robert Half's reputation as a leader in staffing and professional services, you'll gain exposure to cutting-edge practices and networking opportunities in the Des Moines business community.
Key Responsibilities
Your day-to-day will be varied and impactful. Key duties include:
- Managing complex executive calendars, prioritizing appointments, meetings, and resolving scheduling conflicts efficiently.
- Coordinating comprehensive domestic and international travel arrangements, from bookings and itineraries to expense tracking.
- Overseeing daily office operations such as supply ordering, mail handling, and facilitating smooth communications with clients, vendors, and internal teams.
- Planning and executing company events, complete with post-event evaluations and follow-ups to ensure success.
- Preparing accurate expense reports in full compliance with company policies and financial guidelines.
- Supporting special projects through in-depth research, data compilation, and creation of detailed executive summaries.
- Maintaining organized, secure physical and digital records for confidential information.
- Screening calls and visitors professionally, escalating priority items to executives promptly.
- Preparing for meetings by developing agendas, distributing materials, taking precise minutes, and driving action items to completion.
These responsibilities highlight the need for a proactive Executive Assistant who can anticipate needs and deliver results in a high-stakes environment.
Required Qualifications
To excel in this Executive Assistant position, candidates should possess:
- Exceptional organizational skills and the ability to juggle multiple priorities without missing details.
- Proven experience managing sensitive information with complete discretion and professionalism.
- Strong communication skills, both written and verbal, for interacting with executives, clients, and vendors.
- Familiarity with office software like Microsoft Office, Google Workspace, and calendar tools such as Outlook.
- At least 3-5 years in an administrative, executive support, or office management role.
- Ability to conduct research and compile data for special projects.
- Experience with travel booking platforms and expense management systems.
- A bachelor's degree in business administration or a related field is preferred, though equivalent experience is valued.
Des Moines, IA job seekers with a passion for efficiency and executive support will find this role rewarding. SEO keywords like 'Executive Assistant Des Moines,' 'administrative jobs Iowa,' and 'travel coordinator careers' align perfectly with this opportunity.
Why Join Us at Robert Half?
Robert Half isn't just a workplace—it's a launchpad for your career. We pride ourselves on an innovative culture that lives by our core values of integrity, collaboration, and excellence. Employees are genuinely appreciated through recognition programs, team-building events, and performance incentives. Growth opportunities abound, with training programs, mentorship, and clear paths to senior roles. Enjoy perks like flexible scheduling, health benefits, 401(k) matching, paid time off, and more. In Des Moines, Iowa, join a team that's invested in your success. Don't miss this chance—apply for the Executive Assistant role today and elevate your career with Robert Half!
Total word count: 728
Locations
- Des Moines, Iowa, United States
Salary
65,000 - 65,000 USD / yearly
60,000 - 75,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Calendar Managementintermediate
- Travel Coordinationintermediate
- Office Operations Managementintermediate
- Confidential Information Handlingintermediate
- Event Planning and Coordinationintermediate
- Expense Report Preparationintermediate
- Meeting Scheduling and Minute-Takingintermediate
- Research and Data Compilationintermediate
- Records and File Organizationintermediate
- Communication and Screeningintermediate
Required Qualifications
- Exceptional organizational skills with proven ability to manage multiple priorities (experience)
- Strong proficiency in handling sensitive and confidential information with discretion (experience)
- Excellent written and verbal communication skills (experience)
- Proactive problem-solving approach and attention to detail (experience)
- Experience in executive support, office management, or administrative roles (experience)
- Proficiency in Microsoft Office Suite and calendar management tools (experience)
- Ability to coordinate domestic and international travel arrangements (experience)
- Bachelor's degree preferred or equivalent professional experience (experience)
Responsibilities
- Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors
- Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event
- Prepare and submit accurate expense reports while maintaining compliance with company policies
- Assist with special projects by conducting research, compiling data, and preparing detailed summaries
- Organize and maintain confidential records and files in both physical and digital formats
- Handle sensitive information with professionalism and discretion at all times
- Screen incoming calls and visitors, directing high-priority matters to the appropriate executive
- Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed
- Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements
- Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management
Benefits
- general: Innovative company culture that truly lives by its core values
- general: Ample growth opportunities and career advancement paths
- general: Recognition and appreciation for employee contributions
- general: Competitive salary and comprehensive benefits package
- general: Many additional perks including professional development
- general: Supportive team environment focused on work-life balance
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs