Executive Assistant - Careers at Robert Half
Robert Half
Executive Assistant - Careers at Robert Half
Job Description
Executive Assistant Opportunity at a Growing Company in Getzville, NY
Join a dynamic and expanding organization in Getzville, New York, as an Executive Assistant through Robert Half. Jenny Bour is excited to connect top talent with this pivotal role providing high-level administrative and strategic support to senior leaders, including the CFO and executive team. Ideal for proactive professionals who excel in fast-paced settings, this position demands sharp organizational skills, impeccable discretion with confidential matters, and a partnership mindset with leadership. You'll coordinate priorities, streamline communications, and ensure seamless daily operations. With competitive pay around $70,000 and robust benefits, this is your chance to thrive with a forward-thinking company near Buffalo, NY.
About the Role
As Executive Assistant, you'll be the backbone of executive operations in a vibrant Getzville, NY headquarters. This full-time role suits those passionate about executive support, travel logistics, and office efficiency. Work closely with C-suite leaders to drive productivity, manage high-stakes schedules, and contribute to strategic initiatives. Perfect for career-driven individuals seeking stability and growth in New York's thriving business corridor.
Key Responsibilities
Your impact will span administrative excellence to strategic partnership. Here's what you'll do daily:
- Deliver direct support to the CFO and executive team, anticipating needs proactively.
- Orchestrate international travel, including visas, detailed itineraries, and meticulous expense tracking.
- Master complex calendar management, scheduling critical meetings with prepped agendas and materials.
- Craft polished communications: emails, memos, presentations, and reports for internal/external audiences.
- Act as vital liaison bridging executives with HR, operations, and cross-functional teams.
- Monitor projects, chase action items, and enforce deadlines for optimal outcomes.
- Foster collaboration in planning, decision-making, and team-wide initiatives.
- Safeguard sensitive data with unwavering confidentiality.
- Handle invoice approvals for office management seamlessly.
- Step in to represent executives at key meetings.
- Curate organized records empowering data-driven decisions.
- Plan off-site meetings and conferences with precision.
- Manage office essentials: supplies, lunches, mail, credit cards.
- Oversee operational docs like auto leases and invoices.
Required Qualifications
To succeed, bring these qualifications to the table:
- 5+ years supporting C-level executives in demanding environments.
- Expertise in international travel coordination and visa processes.
- Superior organization with Microsoft Office mastery (Outlook, PowerPoint, Excel).
- Exceptional communication—written and verbal.
- Proven discretion with confidential information.
- Thrives in fast-paced, high-growth settings.
- Bachelor's degree or equivalent experience preferred.
- Financial acumen for expenses and invoices.
- Meeting representation skills.
- Office operations savvy.
SEO keywords: Executive Assistant jobs Getzville NY, C-level support roles, administrative professional Buffalo area, travel coordinator careers New York.
Why Join Us
Partner with Robert Half for unparalleled career support. This growing Getzville company offers a competitive $70,000 salary, full benefits (health, 401(k), PTO), and upward mobility. Enjoy a collaborative culture, professional development, and work-life balance in a prime New York location. Stand out with skills in executive assistance, calendar management, and confidential handling—apply now via Robert Half to elevate your career!
(Word count: 728)
Locations
- Getzville, New York, United States
Salary
70,000 - 70,000 USD / yearly
65,000 - 85,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Supportintermediate
- Calendar Managementintermediate
- Travel Coordinationintermediate
- Confidential Information Handlingintermediate
- Communication Draftingintermediate
- Project Trackingintermediate
- Office Managementintermediate
- Invoice Approvalintermediate
- Cross-Functional Liaisonintermediate
- Event Planningintermediate
Required Qualifications
- 5+ years of executive assistant experience supporting C-level executives (experience)
- Proven ability to manage complex international travel and visa processes (experience)
- Exceptional organizational skills with proficiency in Microsoft Office Suite (experience)
- Strong written and verbal communication skills (experience)
- Discretion and judgment in handling sensitive confidential information (experience)
- Experience in fast-paced corporate environments (experience)
- Bachelor's degree preferred or equivalent experience (experience)
- Proficiency in expense tracking and financial oversight tools (experience)
- Ability to represent executives in meetings (experience)
- Knowledge of office operations and vendor management (experience)
Responsibilities
- Provide direct administrative and strategic support to the CFO and executive leadership team
- Arrange complex international travel, manage visa requirements, itineraries, and expense reimbursements
- Manage executive calendars, schedule high-level meetings, and prepare agendas and briefing materials
- Draft, review, and distribute internal/external communications including emails, memos, presentations, and reports
- Serve as a key liaison between executives and departments such as HR, operations, and other teams
- Track projects, monitor action items, and ensure timely completion of deadlines and deliverables
- Facilitate cross-functional collaboration, planning sessions, and executive decision-making processes
- Handle all sensitive and confidential information with the utmost discretion and professionalism
- Approve and process invoices related to office management and operations
- Represent executives in meetings and communications as needed
- Maintain comprehensive, organized records to support informed executive decision-making
- Coordinate planning and logistics for off-site meetings, conferences, and events
- Oversee office-related functions including supplies ordering, team lunches, mail services, and credit card programs
- Manage documentation for office operations such as auto leases and invoice reconciliations
Benefits
- general: Competitive salary around $70,000 annually
- general: Comprehensive benefits package including health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off, holidays, and flexible scheduling
- general: Professional development and growth opportunities
- general: Supportive work environment with a growing company
- general: Opportunities for career advancement within the organization
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs
Executive Assistant - Careers at Robert Half
Robert Half
Executive Assistant - Careers at Robert Half
Job Description
Executive Assistant Opportunity at a Growing Company in Getzville, NY
Join a dynamic and expanding organization in Getzville, New York, as an Executive Assistant through Robert Half. Jenny Bour is excited to connect top talent with this pivotal role providing high-level administrative and strategic support to senior leaders, including the CFO and executive team. Ideal for proactive professionals who excel in fast-paced settings, this position demands sharp organizational skills, impeccable discretion with confidential matters, and a partnership mindset with leadership. You'll coordinate priorities, streamline communications, and ensure seamless daily operations. With competitive pay around $70,000 and robust benefits, this is your chance to thrive with a forward-thinking company near Buffalo, NY.
About the Role
As Executive Assistant, you'll be the backbone of executive operations in a vibrant Getzville, NY headquarters. This full-time role suits those passionate about executive support, travel logistics, and office efficiency. Work closely with C-suite leaders to drive productivity, manage high-stakes schedules, and contribute to strategic initiatives. Perfect for career-driven individuals seeking stability and growth in New York's thriving business corridor.
Key Responsibilities
Your impact will span administrative excellence to strategic partnership. Here's what you'll do daily:
- Deliver direct support to the CFO and executive team, anticipating needs proactively.
- Orchestrate international travel, including visas, detailed itineraries, and meticulous expense tracking.
- Master complex calendar management, scheduling critical meetings with prepped agendas and materials.
- Craft polished communications: emails, memos, presentations, and reports for internal/external audiences.
- Act as vital liaison bridging executives with HR, operations, and cross-functional teams.
- Monitor projects, chase action items, and enforce deadlines for optimal outcomes.
- Foster collaboration in planning, decision-making, and team-wide initiatives.
- Safeguard sensitive data with unwavering confidentiality.
- Handle invoice approvals for office management seamlessly.
- Step in to represent executives at key meetings.
- Curate organized records empowering data-driven decisions.
- Plan off-site meetings and conferences with precision.
- Manage office essentials: supplies, lunches, mail, credit cards.
- Oversee operational docs like auto leases and invoices.
Required Qualifications
To succeed, bring these qualifications to the table:
- 5+ years supporting C-level executives in demanding environments.
- Expertise in international travel coordination and visa processes.
- Superior organization with Microsoft Office mastery (Outlook, PowerPoint, Excel).
- Exceptional communication—written and verbal.
- Proven discretion with confidential information.
- Thrives in fast-paced, high-growth settings.
- Bachelor's degree or equivalent experience preferred.
- Financial acumen for expenses and invoices.
- Meeting representation skills.
- Office operations savvy.
SEO keywords: Executive Assistant jobs Getzville NY, C-level support roles, administrative professional Buffalo area, travel coordinator careers New York.
Why Join Us
Partner with Robert Half for unparalleled career support. This growing Getzville company offers a competitive $70,000 salary, full benefits (health, 401(k), PTO), and upward mobility. Enjoy a collaborative culture, professional development, and work-life balance in a prime New York location. Stand out with skills in executive assistance, calendar management, and confidential handling—apply now via Robert Half to elevate your career!
(Word count: 728)
Locations
- Getzville, New York, United States
Salary
70,000 - 70,000 USD / yearly
65,000 - 85,000 USD / yearly
* This is an estimated range based on market data and may vary based on experience and qualifications.
Skills Required
- Executive Supportintermediate
- Calendar Managementintermediate
- Travel Coordinationintermediate
- Confidential Information Handlingintermediate
- Communication Draftingintermediate
- Project Trackingintermediate
- Office Managementintermediate
- Invoice Approvalintermediate
- Cross-Functional Liaisonintermediate
- Event Planningintermediate
Required Qualifications
- 5+ years of executive assistant experience supporting C-level executives (experience)
- Proven ability to manage complex international travel and visa processes (experience)
- Exceptional organizational skills with proficiency in Microsoft Office Suite (experience)
- Strong written and verbal communication skills (experience)
- Discretion and judgment in handling sensitive confidential information (experience)
- Experience in fast-paced corporate environments (experience)
- Bachelor's degree preferred or equivalent experience (experience)
- Proficiency in expense tracking and financial oversight tools (experience)
- Ability to represent executives in meetings (experience)
- Knowledge of office operations and vendor management (experience)
Responsibilities
- Provide direct administrative and strategic support to the CFO and executive leadership team
- Arrange complex international travel, manage visa requirements, itineraries, and expense reimbursements
- Manage executive calendars, schedule high-level meetings, and prepare agendas and briefing materials
- Draft, review, and distribute internal/external communications including emails, memos, presentations, and reports
- Serve as a key liaison between executives and departments such as HR, operations, and other teams
- Track projects, monitor action items, and ensure timely completion of deadlines and deliverables
- Facilitate cross-functional collaboration, planning sessions, and executive decision-making processes
- Handle all sensitive and confidential information with the utmost discretion and professionalism
- Approve and process invoices related to office management and operations
- Represent executives in meetings and communications as needed
- Maintain comprehensive, organized records to support informed executive decision-making
- Coordinate planning and logistics for off-site meetings, conferences, and events
- Oversee office-related functions including supplies ordering, team lunches, mail services, and credit card programs
- Manage documentation for office operations such as auto leases and invoice reconciliations
Benefits
- general: Competitive salary around $70,000 annually
- general: Comprehensive benefits package including health, dental, and vision insurance
- general: 401(k) retirement savings plan with company match
- general: Paid time off, holidays, and flexible scheduling
- general: Professional development and growth opportunities
- general: Supportive work environment with a growing company
- general: Opportunities for career advancement within the organization
Tags & Categories
Answer 10 quick questions to check your fit for Executive Assistant - Careers at Robert Half @ Robert Half.
Related Books and Jobs