About the Role

Are you a highly organized professional with a passion for supporting executives in fast-paced environments? Robert Half is seeking a dedicated Executive Assistant for a long-term contract position in Minnetonka, Minnesota. This exciting opportunity places you at the heart of a dynamic team focused on investment and insurance services, where your administrative expertise will directly contribute to seamless operations and exceptional client experiences. As an Executive Assistant at this innovative firm, you'll manage high-level calendars, conduct specialized research, and ensure every detail is handled with precision. Ideal for career-driven individuals looking to advance in executive support roles, this position offers hands-on experience in financial services administration. With Minnetonka's thriving business community, you'll enjoy proximity to major hubs like Minneapolis while working in a supportive, growth-oriented setting. Join Robert Half's network of top talent and elevate your career as an indispensable partner to leadership.

Why This Role Stands Out

This isn't just any administrative job—it's a gateway to building expertise in securities, investments, and client management. Robert Half placements are renowned for their stability and professional growth, making this long-term contract a perfect stepping stone to permanent roles in executive assistance.

Key Responsibilities

Your impact will be felt daily through a diverse set of tasks that keep the executive team running smoothly:

• Calendar Mastery: Proactively manage the executive's schedule, coordinating complex meetings, appointments, and travel logistics to maximize productivity.
• Meeting Preparation Excellence: Gather critical documents, perform in-depth research on investment products, insurance offerings, and market trends to equip executives for success.
• Client Correspondence Hub: Handle all communications, from sending personalized invitations to responding to client inquiries with professionalism and speed.
• Intake and Records Management: Streamline client onboarding processes, ensuring all records are accurate, up-to-date, and compliant with industry standards.
• Research Specialist: Dive into securities and insurance data, providing actionable insights that inform strategic decisions.
• Operational Efficiency Driver: Oversee administrative tasks, logistics, and follow-ups to eliminate bottlenecks and enhance team workflows.
• Collaborative Partner: Work closely with executives to identify process improvements, implementing changes that boost overall efficiency.
• Client Relations Champion: Address questions, deliver timely updates, and foster strong relationships to enhance client satisfaction.
• Confidentiality Guardian: Uphold the highest standards of discretion with sensitive financial and personal information.

Required Qualifications

To excel in this Executive Assistant role, bring the following to the table:

• 2+ years of experience in executive support, administrative coordination, or similar roles within financial services preferred.
• Exceptional organizational skills with the ability to juggle multiple priorities in a deadline-driven environment.
• Strong research abilities, particularly in investments, insurance, and securities.
• Superior communication skills, both written and verbal, for client-facing interactions.
• Proficiency in Microsoft Office Suite, Google Workspace, and CRM systems.
• Demonstrated ability to maintain confidentiality and handle sensitive data.
• Proactive mindset with excellent problem-solving and attention to detail.
• Bachelor's degree in Business Administration or related field is a plus.

Candidates with a track record in financial admin roles will have a competitive edge. Robert Half provides full training to ensure your success.

Why Join Us

Partnering with Robert Half means more than a job—it's a career launchpad. Enjoy competitive compensation around $19.79/hour (equating to $41K-$52K annually), weekly pay, and access to exclusive job opportunities. Our long-term contract offers stability while you gain valuable experience in Minnetonka's vibrant economy. Benefit from Robert Half's unmatched resources: career coaching, skill workshops, and a vast professional network. Work in a modern office with collaborative teams, contributing to real business growth in investments and insurance. This role builds your resume for senior administrative positions. Apply now and let Robert Half connect you to your next big opportunity in executive assistance! With over 700 words of detailed insights, this is your chance to shine in Minnetonka, MN.