About the Executive Assistant Role

Are you a highly organized professional with a passion for supporting C-level executives in high-stakes environments? Robert Half is partnering with a leading organization in Mountain View, California, to find an exceptional Executive Assistant for a long-term contract position. This onsite role in the heart of Silicon Valley demands a proactive individual who excels at managing complex schedules, driving projects forward, and ensuring seamless operations. As an Executive Assistant, you'll be the right hand to executive leadership, allowing them to focus on strategic initiatives while you handle the intricacies of daily operations. This position is perfect for seasoned administrative professionals seeking to immerse themselves in a fast-paced tech environment where innovation meets efficiency.

In this dynamic role, you'll thrive amidst constant change, coordinating across teams and managing high-volume calendars with precision. Mountain View, CA, known as a hub for tech giants, offers unparalleled exposure to cutting-edge projects and professional growth. With Robert Half's support, you'll gain access to top-tier opportunities and resources to elevate your career as an Executive Assistant.

Key Responsibilities

Executive Scheduling and Calendar Management

Take ownership of leadership's scheduling needs by organizing meetings, preparing detailed agendas, and diligently monitoring follow-ups to ensure nothing falls through the cracks. Your expertise in calendar optimization will be crucial in a fast-paced setting where time is of the essence.

Project Oversight and Team Coordination

Oversee key projects from inception to completion, coordinating cross-functional teams, tracking progress updates, and meeting stringent deadlines. You'll play a pivotal role in advancing initiatives that drive company success.

Communication and Documentation Excellence

Draft, edit, and polish presentations, executive briefs, and communications that represent leadership. Attend critical meetings to capture detailed notes, identify actionable items, and drive timely task completion across departments.

Event Planning and Travel Logistics

Organize company-wide meetings and events with flawless execution. Handle all travel arrangements, from booking flights and accommodations to crafting comprehensive itineraries, while supporting occasional travel for executives.

Confidentiality and Process Optimization

Maintain the highest levels of discretion with sensitive information. Streamline work processes to empower leadership to prioritize high-impact strategic work, enhancing overall productivity.

Required Qualifications

To succeed as our Executive Assistant, you need proven experience in high-level administrative support. Ideal candidates bring 5+ years supporting C-suite executives, with a track record of managing complex calendars and projects in dynamic environments. Strong proficiency in tools like Microsoft Office, Google Workspace, and scheduling software is essential. You must demonstrate impeccable communication skills, both written and verbal, along with the ability to handle confidential matters discreetly.

Key qualifications include exceptional organizational abilities, proactive problem-solving, and the capacity to multitask under pressure. Experience in tech or fast-paced industries is highly preferred, as is availability for onsite work in Mountain View, California, and occasional travel. A bachelor's degree in business administration, communications, or a related field is advantageous. If you're detail-oriented, adaptable, and passionate about enabling executive success, this role is your next career milestone.

Why Join Us at Robert Half?

Robert Half is the global leader in professional staffing, connecting top talent like you with rewarding opportunities. By joining our network, you'll enjoy competitive compensation starting around $47.50/hour (with our high-confidence estimated annual equivalent of $95,000-$110,000 based on Mountain View market rates), weekly pay, and the potential for contract-to-hire transitions. Work onsite in vibrant Mountain View, CA, amid Silicon Valley's innovation epicenter, gaining exposure to groundbreaking projects.

Beyond pay, benefit from Robert Half's unmatched resources: personalized recruiter support, skill-building workshops, and access to a vast job marketplace. Build lasting connections in tech while advancing your expertise in executive support. This long-term contract offers stability and growth in one of the world's most exciting job markets. Apply now to become the backbone of executive success at a premier organization through Robert Half!