About the Role

Robert Half is thrilled to present an exciting opportunity for a proactive and highly organized Executive Assistant to join our dynamic executive team in the heart of Silicon Valley. Located in vibrant Mountain View, California, this full-time position offers the chance to support top-level executives in a fast-paced, innovative environment. As an Executive Assistant at Robert Half, you will be the backbone of executive operations, ensuring seamless day-to-day functionality while handling sensitive tasks with precision and confidentiality. This role is perfect for seasoned administrative professionals who thrive under pressure, excel in multitasking, and possess an innate ability to anticipate needs before they arise.

In this position, you'll play a pivotal role in facilitating executive productivity, from intricate calendar management to orchestrating complex travel itineraries. Mountain View, CA, known as the epicenter of tech innovation with companies like Google and NASA nearby, provides an electrifying backdrop for your career growth. Robert Half, a global leader in professional staffing and consulting, values dedication, efficiency, and a client-first mindset, making this an ideal fit for ambitious individuals seeking long-term stability and advancement.

Key Responsibilities

Calendar and Scheduling Mastery

Proactively manage executive calendars using tools like Google Calendar and Outlook, scheduling meetings, resolving conflicts, and prioritizing appointments to optimize time efficiency.

Travel Coordination Expertise

Arrange comprehensive travel logistics, including flights, accommodations, ground transportation, and visas for domestic and international trips, ensuring cost-effectiveness and smooth execution.

Meeting Preparation and Support

Prepare detailed agendas, compile briefing materials, take meticulous minutes, and follow up on action items to drive meeting productivity and outcomes.

Communication and Correspondence

Draft, edit, and manage professional emails, letters, and reports on behalf of executives, maintaining a polished and confidential tone in all interactions.

Confidential Administrative Duties

Handle sensitive documents, data entry, filing systems, and special projects requiring the highest levels of discretion and accuracy.

Additional duties include expense tracking, vendor coordination, office organization, and providing general administrative support to ensure operational excellence.

Required Qualifications

To succeed in this Executive Assistant role at Robert Half in Mountain View, CA, candidates should demonstrate:

• 3+ years of experience supporting C-level executives or senior leaders.
• Exceptional organizational skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms like Zoom and Microsoft Teams.
• Superior communication skills, both written and verbal, with a professional demeanor.
• Ability to maintain confidentiality and exercise sound judgment.
• Adaptability to a high-energy, fast-paced tech-driven environment.
• Bachelor's degree in Business Administration or related field preferred.
• Availability for occasional travel and flexible hours.

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Why Join Us

Joining Robert Half as an Executive Assistant means becoming part of a prestigious firm renowned for its commitment to employee success and work-life balance. We offer a competitive hourly salary around $30/hour (equivalent to $60K-$75K annually based on full-time), comprehensive benefits package including health insurance, 401(k) matching, generous PTO, and professional development programs. Work in the innovative hub of Mountain View, California, United States, surrounded by cutting-edge technology and career opportunities.

Robert Half fosters a collaborative culture with paths for promotion into senior administrative or management roles. Enjoy perks like wellness programs, employee discounts, and a supportive team that values your contributions. This is more than a job—it's a launchpad for your administrative career in one of the world's most dynamic locations. Apply today and elevate your professional journey with Robert Half!

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